GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelA (least hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Target Start Date2023-07-01
Target End Date2023-12-31
Job Posting End DateJuly 2, 2023
Standard Job DescriptionSenior Supply Assistant Organizational Setting and Work Relationships The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR). The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern. - Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. - Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents. - Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain. - Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request. - Examine purchase requests to ensure conformity and liaise with requesters. - Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval. - Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. - Provide information on all procurement activities within the AoR. - Produce standard asset management reports and other asset information, periodically and when requested. - Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making. In the Regional Bureaux: - Track global Supply KPIs for the region and assist in preparation of regional ones, as required. - Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers. - Assist Country Operations in MSRP management. In the Country Operations: - Ensure local liaison to effectively support the supply activities. - Assist in the management of the storage of goods according to \"best practices\" and UNHCR rules and regulations; - Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Not specified Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy SC-PeopleSoft Supply Chain Management SC-Supply Planning SC-Customs clearance SC-Logistics SC-Warehouse Management SC-Asset Management SC-Fleet Management (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileCandidates must be legally present in Costa Rica at the time of application, recruitment and hire.
Only candidates holding a legally job permit in Costa Rica will be considered eligible.
We are committed to maintaining diversity in terms of gender, ethnicity and culture. Persons belonging to minority groups, persons with special abilities, men and women, are encouraged to apply for vacancies. All applications will be treated with the strictest confidentiality.
Eligible candidates may be required to take a technical test and/or an interview.
If you have special needs or require assistance to apply, please contact cossarrhh@unhcr.org
Covid-19 Vaccination and related Safety Measures:
UNHCR has a responsibility to prevent and curb the spread of COVID-19 as part of its accountability to its workforce and the communities it works in and serves. Whilst other measures (such as hand hygiene, physical distancing, ventilation and wearing masks) remain crucial, being vaccinated against COVID-19 plays a key role in protecting oneself, families, colleagues, and the community including persons of concerns and has been proven to significantly reduce risks of serious illness and death from COVID-19. Therefore, in alignment with other UN agencies and based on the advice of the UN Medical Directors network, UNHCR strongly urges all colleagues to get vaccinated as soon as possible to protect themselves and others.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of full vaccination, independently of contract type and duration, unless the candidate is based in a location with documented lack of access to COVID-19 vaccines.
Therefore, the people recommended for the position must provide proof of vaccination or the medical recommendation that justifies non-vaccination.
Language requirements:
Spanish C2
English B2
Operational Context:
In terms of the asylum context in Costa Rica, the socio-political situation in Nicaragua since April 2018 produced a particularly sharp increase in the number of Nicaraguan asylum-seekers. Only 78 Nicaraguans were registered as asylum-seekers in 2017. From April 2018 to December 2021, the number had grown to 137,000 (plus 4,000 refugees. While the onset of the COVID pandemic and related measures diminished the regular influx of new asylum seekers in 2020, in 2021 it rose again, reaching a historical peak of 59,450 new applications in one year. In January 2022, approximately 14,500 persons applied for asylum in one month.
The level of humanitarian and legal protection needs has continued to increase for those asylum-seekers, refugees, and persons at risk of statelessness in the country. Aside from Nicaraguan, Costa Rica also continues to receive asylum-seekers from Venezuela, Colombia, El Salvador, Honduras, Cuba and other countries. Under considerable strain, the asylum system is the country has accumulated over 220,000 asylum seekers by the end of 2022.
Since 2021, and especially throughout 2022, there has also been an increase in mixed movements entering Costa Rica through Panama. A percentage of these persons in mixed movements decide at some point to seek asylum in Costa Rica.
UNHCR in Costa Rica seeks to guarantee the rights of persons fleeing persecution at the borders, both at border posts and in other areas along the migratory route. Border monitoring is carried out to ensure that asylum seekers can gain access to the territory, obtain information and access the asylum procedure in Costa Rica. Identification of cases of refoulement and deportation, advocacy with the authorities, an attention to and referral to persons in need of international protection are carried out.
UNHCR key activities involve registration, border monitoring, community-based protection to identify particularly vulnerable individuals, case management, counselling, livelihoods and peaceful coexistence projects through its partners and directly. A Cash Based response started in October 2019 to fill basic assistance gaps of the most vulnerable families. This initiative relies heavily on the direct support of Programme, Admin/Finance, Procurement and Human Resources for its implementation.
Currently, UNHCR in Costa Rica has partnership agreements with 13 partners, in the areas of protection, gender-based violence, child protection, and livelihoods, among others. The Programme Unit also manages a direct implementation budget in support of the Government of Costa Rica, namely for the reinforcement of the asylum system and national policy towards integration of refugees in the country.
Under the overall supervision and guidance of the Associate Supply Officer P2, The Supply Associate supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources. The candidate should have some knowledge of public procurement rules and regulations as well as warehouse and Inventory management processes. S/he will contribute to UNHCR Costa Rica delivering timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures. The applicant should demonstrate adaptability and ability to work in diverse teams, both in terms of culture and background.
Desired education:
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Desired experience:
Preferred 2 years’ experience in Supply Chain activities such as procurement and logistics.
Desired skills:
IT-Computer literacy;
SC-PeopleSoft Supply Chain Management;
SC-Supply Planning;
SC-Customs clearance;
SC-Logistics;
SC-Warehouse Management;
SC-Asset Management;
SC-Fleet Management;
Desired competencies:
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Not specified
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Technological Awareness
Functional ClearanceThis position doesn't require a functional clearance
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Additional Qualifications
SkillsIT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Supply Planning, SC-Warehouse Management
Education
Certifications
Work Experience
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