Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS7
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-01-01
Job Posting End DateNovember 2, 2023
Standard Job DescriptionSenior Reporting Associate Organizational Setting and Work Relationships The Senior Reporting Associate will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting or External Relations Officer or another professional staff depending on the staffing structure of the Office. S/he receives regular guidance and advice from the supervisor. Advice and operational support may also be received from other senior staff and support units at the Country Office / HQ. The incumbent will establish strong liaison with both internal and external parties, including Donors, UN Agencies, and Implementing and Operational partners. The Senior Reporting Associate may supervise some support staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Fulfil timely and accurately any reporting requirements within the Area of Responsibility (AoR). - Stay abreast with the operational developments within the AoR and assist in the preparation of briefing notes and reports. - Consolidate data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports. - Liaise with internal and external partners to gather information. - May be requested to accompany visitors on missions to refugee sites and provide appropriate briefing, commentaries and briefing material for them. - Work closely with Information Management Unit to ensure accurate and standard data presentation. - Assist in the development of funding submissions, appeals and reports. - Prepare and distribute meeting minutes. - Consolidate and provide inputs for donor reports and inter-agency meetings. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education n/a; Certificates and/or Licenses Journalism; International Law; Humanities; Communication; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential: Excellent communication and strong interpersonal skills. Desirable: Experience with dealing with the public and diverse stakeholders. Functional Skills *IT-Computer Literacy CO-Drafting and Documentation CO-Reporting, writing, editing for magazines, newspapers and websites CO-Reporting skills CO-Cross-cultural communication (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Educational background relevant to the criteria and tasks specified in the job description;
Work experience (relevant to the function in a local context, and exposure to humanitarian work in general);
Language (excellent language skills in Romanian and English).
Required languages (expected Overall ability is at least B2 level):
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Desired languages
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Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel
Nature of Position:
By the mid-October 2023, nearly 3,4M refugees have entered Romania from Ukraine (either directly or through Moldova). Governmental coordination structures were activated at the onset of the refugee influx at the end of February 2022 – with an emergency response (led by the Department of Emergency Services) built upon the emergency structures developed for COVID-19 and a protection/integration focused response coordinated under the Prime Minister’s Office, led by Government Working groups (under the National Plan of Measures (NPM), launched in July 2022).
UNHCR coordinates the refugee response of UN agencies and NGOs in support of the Romanian Government through the Regional Refugee Response Plan (RRP) which is led by UNHCR. The coordination structure is composed of a variety of working groups implementing sector work plans aligned with the NPM. The RRP Romania brings together 34 (appealing) partners -UN agencies, international NGOs and national NGOs – around a common vision/set of strategic objectives to respond to the refugee situation in Romania. The Refugee Coordination Model (RCM) was established in March 2022 to implement the RRP in Romania.
The Senior Reporting Associate will lead the external reporting component of the Inter-Agency Coordination Unit and reports directly to the Senior Inter-Agency Coordination Officer. The Senior Reporting Associate will support the Senior Inter-Agency Coordination Officer in external representation and reporting on the results of the RRP based upon data and evidence. This includes working with the Information Management Officer on capturing quantitative data of the response and working with the respective RRP sector leads in information collection, analysis, and reporting. The Senior Reporting Associate will lead the development of operational reports, maintain the operational data-portal of the RRP, work with sectors to maintain the working arrangement of the respective sector working groups and support the inter-agency team in organizing external visibility products and meetings.
Living and Working Conditions:
Bucharest is a family duty station with H classification located at the crossroads of Central, Eastern, and Southeastern Europe. It borders Bulgaria to the south, Ukraine to the north, Hungary to the west, Serbia to the southwest, Moldova to the east, and the Black Sea to the southeast. The official language in the country is Romanian with English as official UN working language.
Romania has a temperate-continental climate and four different seasons with temperatures varying throughout the year:
Spring: (from March to May; mild)
Summer: (from June to August; usually torrid and dry)
Autumn: (from September to November; rainy season)
Winter (from December to February; quite harsh with frequent snowfall).
Romania has a well-established public transportation network. The most common way to travel within the city is by taxi, bus, tram, or metro. Online taxis application is commonly used in the city. Trains are almost available to/from all major cities. The major international airport in Bucharest, Romania is Henri Coanda (IATA: OTP) International Airport. Major streets in larger cities and major inter-city roads are generally in fair to good conditions.
Accommodations with minimum standards are available.
Additional Qualifications
SkillsCO-Cross-cultural communication, CO-Drafting and Documentation, CO-Reporting, writing, editing for magazines, newspapers and websites, CO-Reporting skills, IT-Computer Literacy
Education
CertificationsCommunication - Other, Humanities - Other, International Law - Other, Journalism - Other
Work Experience
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Managing performance, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration, Technological awareness
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Additional Information
Functional clearanceThis position doesn't require a functional clearance