Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS7
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2023-06-01
Job Posting End DateMay 9, 2023
Standard Job DescriptionSenior PSP Operations Associate Organizational Setting and Work Relationships The Senior PSP Operations Associate will support the PSP region/unit in the implementation of a variety of tasks related to finance, admin, HR and procurement and will ensure that all processes are set up efficiently and in line with the existing policies and procedures. S/he will provide advice and recommendations on the application of policies and procedures related to these areas to ensure compliance and will support, train and build capacity of PSP admin staff. Working closely with HQ and other internal stakeholders, the Senior PSP Operations Associate will also support in overall monitoring of income and expenses, as well as with PSP planning, reporting and budgeting. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Support staff in the PSP region/unit on administrative and financial rules and regulations in order to ensure compliance with UNHCR rules and procedures. - Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations. - Support best practices and procedures for financial and administrative management and office management are implemented and assist in organizing and providing training and advice when required. - Work with offices to maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. - Contribute to the control and check the monthly accounts and administrative activities to ensure that disbursements are in accordance with UNHCR financial rules. - Participate in the recruitment and appointment process and assist with administrative formalities concerning hiring of staff/UNOPS/Contractors/Consultants. - Assist with all administrative tasks related to staffing and provide advice on personnel and administrative policies and procedures. - Support PSP region/unit with HCC procurement processes and assist PSP admin staff with local LCC procurement processes in line with UNHCR regulations, rules and procedures - Assist Head of PSP region/unit with the preparation of PSP annual budget and financial planning, according to the budget formats provided by the Global Operations Section in Copenhagen - Assist with preparation of annual staffing, ABOD and operations budget of PSP region/unit - Support the monitoring of overall income and expenses for PSP region/unit and assist with preparation of annual, quarterly, mid-year, monthly PSP reports - Support Head of PSP region/unit with organizing workshops and meetings which includes venue arrangement, admin and logistics support - Support Head of PSP region/unit with preparation of other reports and presentations for senior level staff and other stakeholders - Participate in training and capacity building activities of PSP admin staff and provide necessary support and training - Facilitate the mission travel of staff, including following up on travel authorization, booking, tickets as required - Assist PSP staff in the area of office management and other administrative tasks as required - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G7 - 7 years relevant experience with High school diploma Field(s) of Education Not applicable Certificates and/or Licenses Not specified Relevant Job Experience Essential - Proven relevant experience in more than one of the following areas: human resources, administration, finance, budget, and procurement. - Ability to come up with innovative and creative solutions to operational challenges. - Ability to support, train and build capacity of PSP admin staff in region/unit. - Ability to work well under pressure on multiple tasks simultaneously, establish priorities and deliver quality output in a most time-efficient manger in support of PSP region/unit. Desirable - Experience working in the UN. - Experience with PSP or interest in learning about PSP and understanding the operations. - Knowledge of UNHCR policies and procedures related to admin, finance, HR and procurement. - Experience with UNHCR systems. - Understanding of the complexities of working with an international organization with multiple geographical operational sites. Functional Skills *PS-Private sector partnerships and fundraising techniques *UN-UN/UNHCR Administrative Rules, Regulations and Procedures IT-Computer Literacy IT-Microsoft Office Productivity Software MG-Standard Operating Procedures (SOPs) development UN-UN Organizational Regulatory frameworks, policies, processes (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Required languages (expected Overall ability is at least B2 level):
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Desired languages
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Operational context
Additional Qualifications
SkillsIT-Computer Literacy, IT-Microsoft Office Productivity Software, MG-Standard Operating Procedures (SOPs) development, PS-Private sector partnerships and fundraising techniques, UN-UN/UNHCR Administrative Rules, Regulations and Procedures, UN-UN Organizational Regulatory frameworks, policies, processes
Education
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
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Additional Information
Functional clearanceThis position doesn't require a functional clearance
This vacancy is archived.