Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2023-10-04
Job Posting End DateOctober 20, 2023
Standard Job DescriptionSenior Logistics Assistant Organizational Setting and Work Relationships UNHCR delivers timely and quality goods and services to Persons of Concern (POC) in compliance with supply chain rules and procedures. The Senior Logistics Assistant supports all activities pertaining to the logistics function including planning, sourcing & procurement, transport, shipments tracking, customs clearance, warehousing. The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office. The incumbent is supervised by a more senior staff with logistics oversight function who defines the objectives and provides general guidance. The incumbent maintains contact as instructed or as a follow-up to ongoing activities with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the logistics function. S/he supports logistical activities assigned within the geographical area covered while exercising efficiency in the use of the available resources. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - In compliance with supply chain rules and procedures, support the related logistics activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to POC. - Support preparation of plans for delivery of relief and other non-food items as instructed by the supervisor and provide regular updates. - Process all requests for CRIs from the GSM network in a timely and cost-effective manner - Coordinate with the freight forwarders to ensure timely customs clearance of consignments, smooth delivery and receiving of relief and other non-food items ordered. In case of damages, raise the issue with supervisor to ensure necessary action is taken - Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request. - Assist in the evaluation of purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order. - Assist in drafting and dispatching of quotation requests and conduct of secondary solicitation and/or tenders and assist in the evaluation of offers when required. - Contribute to the performance evaluation of goods/ services providers and warn for its extension when required. - Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery. - Support warehouse management, and assist with planning of goods deliveries, and provide information on the status of requests and the availability of items in the supply chain. - Prepare quarterly and annual statistical reports. - Verify bills/invoices for payments against POs to ensure accuracy in the claim. - Coordinate with Emergency Supply Unit, freight forwarders, and emergency operations for the release of the relief items. - Coordinate with Emergency Supply Unit and other units in SLS regarding the replenishment of the stock and relief items. In the Regional Bureaux: - Assist in the monthly reconciliation of the stock, as applicable. - Assist in tracking global logistics KPIs for the region - Assist country operations in MSRP management. - Support the work of the Regional Bureaux whenever required. In the Country Operations: - Assist local liaison with partners to effectively support the logistical activities. - Assist in the initiation and/or coordination of tax exemption of consignments, import customs clearance (when applicable) and liaise with local agent(s)/focal point(s) to ensure exemptions, permits etc. are obtained in a timely manner. - Provide support in fleet management tasks whenever required. - Manage receipts and storage of goods according to \"best practices\" and UNHCR rules and regulations. - Assist in coordination with logistics activities of UNHCR partners and/or contractors performing supply related activities. - Assist in the management of the stock. - Ensure stock inventory in MSRP is updated. - Ensure that safety and security of stock is maintained throughout the warehouse cycle. - Assist in regular stock checking including record of goods going in and out. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Logistics Business Administration Supply Management Economics Finance Commerce Information Technology Supply Chain Learning Programme or any other relevant field (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Logistics, Supply Chain Management and/or relevant experience. Desirable Experience in dealing with Emergencies is of high advantage. Other UN procurement and logistics training ¿ such as IAPSO and UNPD. Experience in commercial air charter operations. Experience in customs formalities. Functional Skills IT-Computer Literacy SC-Asset Management SC-Customs clearance SC-Fleet Management SC-Logistics SC-PeopleSoft Supply Chain Management SC-Public procurement SC-Supply Planning SC-Warehouse Management (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The position is part of the inventory unit and the incumbent is supervised by the Associate Logistics Officer and receives regular guidance and instructions from the supervisor on successive steps. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices and other departments within HQ. The duty of the incumbent is to support and monitor the supply activities assigned to him/her that include reviewing warehouse inventory submissions, solving incident related to inventory, monitoring shared email inbox, providing information on warehouse performance, adjusting inventory stock balance, assisting operations to ensure that their warehouse and inventory management activities and reporting are compliant with the Standard Operating Procedures.
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G5 - Salary range: NET 498,349 HUF - NET 583,795 HUF.
Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level): English
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Desired languages
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Operational context
Additional Qualifications
SkillsIT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Public procurement, SC-Supply Planning, SC-Warehouse Management
Education
CertificationsBusiness Administration - Other, Commerce - Other, Economics - Other, Finance - Other, HCR Supply Chain Learning Program - UNHCR, Information Technology - Other, Logistics - Other, Supply Management - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional InformationJR is initiated for the advertisement of regular, vacant position of Snr Logistics Asst, G5 within the Inventory Unit of SMS. Please, advertise for 2 weeks on jobsgarden.hu and the usual cost-free channels.
Functional clearanceThis position doesn't require a functional clearance