Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-01-01
Job Posting End DateOctober 17, 2023
Standard Job DescriptionSenior Finance Assistant Organizational Setting and Work Relationships The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Maintain financial records for project or other office accounts for which responsibility is assigned. - Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations. - Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. - Prepare special reports to clarify problems or as requested for other reasons. - Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment. - Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments. - Maintain contacts with local banks to clarify questions pertaining to office bank accounts. - Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance. - Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Accounting; Business Administration; Finance; HCR Learning Prog; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) IT-Microsoft Office Productivity Software (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The incumbent will support the Administration, Finance and Human Resources as required.
Additionally, the hired incumbent will support staff contract administration/onboarding and exit processes. The incumbent will support staff recruitment, including preparing vacancy notices, screening applications, and conducting tests on the required skills. Draft submissions for the Assignment Committee (AC) if applicable in the absence of HR/Administrative Associate. Responsibility (process and functions undertaken to achieve results)
Responsibilities:
- Maintain financial records for the office or other office accounts (i.e., Accounts Payable (AP) processes AP vouchers, Accounts Receivable processes incoming deposits and revenue recording for which responsibility is assigned.
- Record payment, PO and receipts in Cloud ERP, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.
- Prepare budget reports for ABOD and OPS and monitor expenses for these budgets.
- Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment.
- Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments.
- Maintain contacts with local banks and Treasury to clarify questions pertaining to office bank accounts.
- Complete monthly bank reconciliation with bank statements.
-Ensure panel of bank signatories is updated when required.
- Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance.
-Prepare monthly submission of VAT, analyse expense reports regarding VAT and ensure accuracy before submitting for reimbursement.
-Prepare travel requests in the new travel module- Cloud ERP.
-Arrange travel and payments for staff and UNCHR guests.
-Processing of MIP claims to staff and retirees, prepare payments in MODE.
-Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
-HR and Admin functions and serve as back-up for Admin. Assoc.
-Perform other related duties as required.
Essential Minimum Qualifications and Experience:
- 2 years relevant experience with High School Diploma; or 1-year relevant
work experience with Bachelor or equivalent or higher.
- Excellent computer skills and knowledge of MS Office applications.
- Fluency and excellent drafting skills in English and French.
Desirable Qualifications & Competencies:
- Completion of UNHCR Learning Programmes or specific training relevant to functions of position.
- Experience with Cloud-ERP and Workday.
- IT experience
Functional Skills
- *IT-Computer Literacy.
- UN-UN/UNHCR Administrative & Financial Rules, Regulations and Procedures.
- MS-Drafting, Documentation, Data Presentation
- IT-Microsoft Office, Excel and Power BI
- FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
Required Competencies:
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Cross-Functional Competencies
Accountability
Analytical Thinking
Organizational Awareness
Additional Information
Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.
Remuneration:
A competitive compensation and benefits package is offered. For information on UN salaries, allowances, and benefits, please visit the portal of the International Civil Service Commission at: https://onehr.un.org/
Eligibility
Applicants must be eligible to work in Canada when applying. To be eligible to work in Canada, applicants must have one of the following legal status: Canadian citizen or a (valid) Permanent Resident of Canada or valid work permit in Canada under Immigration & Refugee Protection Act (IRPA).
Closing date: 17 October 2023 at 12pm GENEVA Time
IMPORTANT NOTE: This position is advertised internally and externally. Candidates must be legally present in Canada at the time of application, recruitment, and hire. Only candidates holding a valid work permit, permanent residency or citizenship in Canada will be considered eligible. Only those shortlisted candidates will be contacted. CVs/Resumes will not be accepted by email. ONLY THOSE APPLICATIONS SENT THROUGH THE SYSTEM WILL BE CONSIDERED.
Short-listed candidates may be required to sit for a written test.
UNHCR is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees). UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing, or any other fees).
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.
Required languages (expected Overall ability is at least B2 level):
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,
Desired languages
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Operational context
Additional Qualifications
SkillsFI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software
Education
CertificationsAccounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position doesn't require a functional clearance