Back Senior Executive Assistant/Admin Manager

Requisition ID 34424 Office Country United Kingdom Office City London Division Operations & Service Management Contract Type Regular Contract Length Posting End Date 19/03/2024

About EBRD

The European Bank for Reconstruction and Development (EBRD) fosters the transition towards open market-oriented economies and promotes private and entrepreneurial initiatives in emerging Europe and beyond.

Role Overview

As the Senior Executive Assistant/Admin Manager, you will play a pivotal role in ensuring the smooth operation of the Office of the Managing Director (MD) within EBRD's Operations and Services Management (OSM) department. You will oversee administrative processes, manage a small team, and provide crucial support to the MD and the wider OSM department, which consists of approximately 150 staff members.

Responsibilities

Staff Management

• Allocate, coordinate, and supervise tasks for the administrative team.
• Conduct performance assessments and provide ongoing training and development opportunities.
• Liaise with HR on staff-related matters.
• Identify opportunities to improve departmental processes and propose action plans.

  Budget Oversight

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Manage OSM's budget execution, ensuring compliance with Bank policies.
  • Maintain routine budgetary functions in the absence of the budget officer.

    Administrative Responsibilities

    • Provide comprehensive administrative support to the MD, including diary and email management, meeting coordination, and travel arrangements.
    • Prepare documents such as presentations, correspondence, and reports.
    • Facilitate onboarding and offboarding processes for OSM staff.
    • Review travel expense reports and other expenditures for adherence to policy.

      Strategic

      • Act as an advisor and prepare briefing notes as required.
      • Help drive engagement across the function.
      • Regular engagement with Directors across the organization to drive simplicity and improvements to administrative processes.

        Required Skills and Qualifications

        • Relevant qualification in administration management preferred.
        • Proven experience in team management and motivation.
        • Exceptional organizational and supervisory skills.
        • Ability to prioritize tasks and thrive in a fast-paced environment.
        • Strong interpersonal and communication skills.
        • Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
        • Knowledge of Tableau and/or Office 365 applications advantageous.
        • Familiarity with SAP desirable but not essential.

          What is it like to work at the EBRD?

          Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

          The EBRD environment provides you with:

          • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
          • A working culture that embraces inclusion and celebrates diversity;
          • An environment that places sustainability, equality and digital transformation at the heart of what we do.

            Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.