Background:
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. The ODIHR’s activities are implemented in 57 participating States in accordance with the ODIHR’s political mandate. The ODIHR Democratization Department, one of the Office’s five Programmatic Departments, has a large portfolio of assistance projects in the areas of democratic governance and participation in public affairs, gender, legislative review, rule of law development, as well as migration and freedom of movement. The ODIHR Democratization Department is managed by the Head of Department (P-5) and the Deputy Head of Department (P-4).
Tasks and Responsibilities:
Under the direct supervision of the Deputy Head of the Democratization Department and in consultation with the respective Chief(s) of Unit of the Democratization Department, the incumbent provides the necessary administrative and logistical support to the Unit(s) and, when requested by the first or second level supervisors, to the Department as a whole. The incumbent performs the following functions:
Providing executive and co-ordination support to the Head and Deputy of Democratization Department; Co-ordinating and guiding the work of the Democratization Department’s Administrative Assistants, providing guidance and training for new administrative staff; Supporting Head and Deputy Head of Department in finance-related tasks by working closely with Budget Assistant; Assisting in preparation of special service agreements and compilation of partnership agreements; Providing logistical and administrative support for activities of one of the Democratization Department’s Units; Providing administrative and logistical support for the organization of meetings, seminars, roundtables and conferences (OSCE mandated meetings, internal Unit/Department meetings and meetings organized in the context of projects); Carrying out other related duties, as required by the Supervisor;Necessary qualifications:
Completed secondary education, supplemented by formal secretarial, accounting and computer training, Minimum six years of relevant professional experience with at least two years in international environment, Experience in project administration and management, Experience in translation/interpretation, Digital literacy and proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint). Experience with ORACLE is an asset. Excellent written and oral communication skills in English,Polish; knowledge of Russian is highly desirable and knowledge of other OSCE languages an asset. Ability to work with people with different national, religious or cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.Remuneration Package:
Monthly remuneration, subject to social security deductions, is approximately PLN 9,222. OSCE salaries are exempt from taxation in Poland.
Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 56 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.
Appointments are made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
Additional Information
This vacancy is archived.