Primary responsibilities include (but are not limited to):
Assisting Correspondence team with daily transcription and editing
Assisting Correspondence team with long-term projects like mailings to donors
Maintaining archival systems
Organizing and maintaining CEO's physical files (books, documents, attachments)
Maintaining CEO's contacts in Salesforce database
Update contact information, organizations, meetings for EO contracts
Tracking in-person meetings for follow-up with Partnerships
The Correspondence Assistant may also:
Assist the Office Manager with shifts at front desk (handling phone, door, greeting guests)
Assist the Board Secretary on special projects.
Time Commitment: 8-24 hours/week; must be available on Sundays; Mondays, Tuesdays preferred (half days during the week are open to discussion)
Knowledge, Skills, and Abilities:
Owns a PC - desired, but not required.Detail-oriented, organized, and flexible.
Strong analytical skills and an ability to create systems
High energy and calm manner – able to handle stressful situations and different personalities
Intrapreneurial – able to innovate within an existing organization and get things done well in a new way
Works well without a lot of direction and is able to manage in ambiguity.
Able to communicate ideas and create personal relationships through writing.
Preferred: transcription and dictation experience, Microsoft Suite