JOB PURPOSE
The Project Officer supports to ensure the effective, efficient, quality management of Islamic Relief USA funded project, “Islamic Relief’s COVID-19 Adaptation and Recovery Through Economic and Social Protection and Support (I-CARES)”.
I-CARES is a 24-month project and its primary purpose is supporting COVID-19 impacted communities to address key social, economic, protection and governance issues in selected barangays under the BARMM special geographic areas in the Municipality of Midsayap, North Cotabato, Philippines.
The Project Officer reports to the Project Manager and provides essential support to the team to achieve project success. She/He will also closely work with MEAL, Finance, Admin and Logistics, Human Resources, Advocacy and Communications teams about project management, planning, and implementation.
Overall, the Project Officer working with the Project Manager and the project team shall ensure a range of tasks i.e., effective planning and implementation of project activities, timely and quality donor reporting, liaison, and networking with relevant local government units (LGUs), Bangsamoro Autonomous Region in Muslim Mindanao (BARRM), provincial and national government agencies, other I/NGOs, UN agencies, faith-based sector and leaders, local NGOs, and the private sector.
REPORTING TO: The position directly reports to the Project Manager
Key Objectives
Responsible for the essential technical assistance and capacity building requirements of the project. Fundamentally responsible for the on the ground implementation of the project and ensuring the project is completed in a timely fashion and within budget. And supports the report preparation and reports are submitted timely, donor requirements are met, and that projects are compliant and adhere to Islamic Relief and other developmental and humanitarian principles and standards.
Key Roles/Responsibilities
The Project Officer directly reports to the Project Manager, she/he is expected to support the latter in the delivery of project management functions especially at meeting the County Office strategic targets.
The role involves designing and implementing learning events and capacity building activities around sustainable and resilient livelihood, enterprise development, financial management, Islamic microfinance, business continuity, COVID-19 response and recovery planning, protection, and inclusion, MHPSS, peacebuilding, community resiliency, etc.
The Project Officer works closely with the Monitoring, Evaluation, Accountability and Learning (MEAL) team and other support teams. She/He will coordinate and collaborate with multi-stakeholders.
JOB DESCRIPTION
Project and Team Management
- Supports the planning, management, and implementation of the project in line with the approved project documents.
- Establish strong teamwork and good professional relationship within the project team and inter-teams.
- Supports mentoring, coaching of the project team and the project partners and provides proper feedback.
- Support in the development of a project implementation plan with clear benchmarks and ensure monitoring of progress against the benchmarks.
- Ensures the project is compliant and adhere to development and humanitarian principles i.e., Do No Harm, Core Humanitarian Standard on Quality and Accountability (CHS), Minimum Economic Recovery Standards (MERS), etc.
- Support and/or lead the proposal development of new or follow-up projects based on lesson learning when asked by the management.
- Supports in ensuring that all project-related records are held, created, or used.
Project Monitoring and Evaluation
- Ensures that all project assessments, review, monitoring, lessons learned, and evaluation processes are followed including supervision of internal and/or external review.**
- Collaborate with MEAL team in ensuring project MEAL-related processes are in place and implemented.
- Provides guidance and support to partners and/or project team in project planning, monitoring, evaluation, and reporting.
Reporting
- Ensures that donor reporting requirements and standards are met including writing and timely submission of project updates and quality reports.
- Ensures continuous improvement in reporting and analysis by using Islamic Relief project management standards.
- Ensures that stakeholders are informed of the project accomplishments and/or highlights regularly.
Financial Management
- The Project Officer closely works with the Project Manager and the Finance team concerning spending, forecasting, budget versus actual, analysis, etc.
- With the Finance team and Project Manager, ensures periodic budget and when necessary, recommend actions to address budget variances.
Networking and Partnership Building
- When delegated, represent Islamic Relief Philippines in events and meetings organised by the UN agency, I/NGO, institutional donors, faith-based organisations, private sector, etc.
- Establish strong rapport with like-minded organisations, and other actors to generate support, a pool of expertise, and resources for the project.
Emergency Preparedness and Response
- Ready to support any emergency-related actions.
- Supports in ensuring that project staff understand and can perform their roles in an emergency.
Others
- Contribute to developing the organisational strategic plan.
- Performs other tasks that are needed to ensure deliverables of project implementation are met.
JOB REQUIREMENTS
Education
- A Bachelor’s degree or its equivalent in development studies, social science, project/programme management, community development or any other related field.
Experience
- Minimum of 2-3 years working experience in an I/NGO sector with at least 2 years in a similar position.
- Demonstrated experience in supporting and/or leading a project team.
- Technical knowledge and expertise in sustainable livelihoods, enterprise development, peacebuilding, governance, community development, etc.
- Theoretical and practical understanding of the development and humanitarian programming.
- Experience in managing partnerships and proven experience of forming consortia/networks
- Sound knowledge and experience of working with communities through participatory approaches.
Skills
- Excellent communications skills – able to communicate and report on technical points, both oral and in writing
- Problem solving and self-management.
- Ability to manage multiple priorities and work under pressure and meet deadlines.
- Good financial management skills with knowledge of budgeting and cost estimation.
- Good interpersonal skills and the ability to work sensitively with people from various cultural, faith, and social backgrounds.
- Good IT skills with knowledge in Microsoft Office (Word, Excel, Powerpoint, Outlook)
- Fluency in Filipino and English (written and spoken).
Desirable
- Sympathy and commitment to organisational values and ethos.
- PMD Pro or any other relevant project management qualification.
- Strong understanding of the BARMM development and humanitarian contexts and has experience working in BARMM.