DescriptionAbout UN University (UNU) The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. For more information, please visit http://unu.edu. United Nations University Institute for Environment and Human Security (UNU-EHS): UNU-EHS, established in December 2003, is part of the UNU system, a worldwide network of Research and Training Institutes. Its mission is to advance human security through knowledge-based approaches to reducing vulnerability and environmental risks. For more information, please visit www.ehs.unu.edu. The Munich Climate Insurance Initiative (MCII) is hosted at UNU-EHS and is a research-to-policy and practice innovation lab. MCII aims to support and ultimately influence policy making processes that enhance resilience and protect livelihoods of vulnerable communities, through pioneering risk management and risk transfer solutions (e.g. insurance mechanisms) in combination with other approaches to manage climate related risks. For detailed information, please visit: https://ehs.unu.edu/about/departments/the-munich-climate-insurance-initiative-mcii#overview. Responsibilities Under the authority of the Director of UNU-EHS, the guidance of the Deputy Head of Risk & Adaptation Department, and the MCII Initiative Coordinator, the successful candidate will be entrusted with the following tasks: 1. Team Support Contribute to tasks such as new employee on boarding, drafting internal guidelines, retreat coordination, creation of team workflows and procedures, etc.;Organize and coordinate regular team meetings (e.g. Team Jour Fixe), incl. preparing the agenda, gathering input on particular items by teams, maintaining the documentation.Provide editing services (incl. copy editing, proof reading, formatting, etc.) to all MCII teams.Liaise with external vendors to ensure that high standards for service quality are met consistently, as needed by the team;Procure supplies for the division as needed. 2. Event Management and Logistical Support Ensure the effective logistical coordination of workshops and meetings in relation to MCII’s projects; assist with guest-related event logistics to ensure hotel, transportations, and meeting needs are met; coordinate meeting requirements and communicate with meeting venue (as needed); maintain event databases such as invitee lists, RSVP’s, etc.;Organize logistics for MCII team members at events (workshops, meetings, national and international conferences), registration, event and bilateral meeting coordination, handling of dissemination materials and managing exhibits and other promotional spaces; ensure effective and efficient functioning of the project office by maintaining contact with visitors and staff, arrange appointments, including meeting room reservation;Serve as focal point for technical backstopping of online/hybrid meetings by different teams (incl. MS Teams, Zoom, Mentimeter, Miro, etc.).Draft correspondence and invitations and as necessary refer enquiries to appropriate team members for handling;Support the identification of possible venues on-campus and off for the respective events; 3. Administrative Support for the MCII Association: Board and Membership Engagement Support the Initiative Coordinator with Board engagement including logistics, planning and processes. This includes the management of all meetings, dissemination of materials, preparing election materials, broadcasting calls for input and supporting the processes involved with the biennial review of MCII strategy documents.Contribute to the ongoing process of enhancing membership engagement by supporting a member’s portal that would increase the involvement of MCII members within the project work as needed by the project office, as well as showcase opportunities for contributions to publications or other outreach mediums.Support MCII Board-and Members for particular travel engagements, including booking of flights, accommodation, and meeting UNU standards relating to mission travel support (incl. preparation of Duty Travel Plans, F10 reimbursements, etc.); 4. Outreach and Media Management for the MCII Association Develop and maintain MCII’s corporate identity and branding including presentation materials, marketing materials and processes.Responsible for spearheading the development of new MCII outreach channels, including the development, production and editing of video and podcast content to enhance the visibility of MCII and supplement the website and other social media channels. This requires constant contact with project leads to develop interesting and relevant content that will showcase the work of MCII projects as well as partnerships.Maintain MCII’s website and social media sites (LinkedIn, Twitter) including frequent monitoring, posting and content development. Keep up to date on all project news to be published to membership/public. Hold regular meetings with project leads to ensure MCII is maximizing on all PR opportunities;Manage the development of MCII’s annual report. This includes mapping out the detailed timeline for production as well as identifying key design aspects and features, creating a detailed outline of the report, organizing report contributors and editing the final document;Act as the team liaison between MCII and the UNU Communications team for all joint communications related outreach;Support the compilation and writing of project related publications (incl. copy editing, proof reading, formatting, etc.), or other project proceedings for MCII project newsletters, monitoring reports, workshop reports, fieldwork reports, etc.;Apply horizon scanning to systematically assess new developments relevant to the division. 5. Perform other duties as assigned by supervisor Further tasks as agreed to reduce the work load of the MCII Executive Director, the Initiative Coordinator, and MCII team leads. Key Performance Indicators Timely and quality delivery of team support regarding event organization.Timely and quality development of MCII branding.Timely and quality delivery of outreach support, including processing of publications, website maintenance, social media outreach.UNU-EHS/MCII are seen as a reliable and trustworthy partners by research partners, governments, donors, and civil society. Competencies Values: Inclusion —Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identityIntegrity — Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standardsHumility — Demonstrate self-awareness and willingness to learn from othersHumanity — Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet Behaviours: Connect and collaborate — Build positive relationships with others to advance the work of the United Nations and work coherently as One UNAnalyse and plan — Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan actionDeliver results with positive impact — Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations servesLearn and develop — Pursue own learning and development and contribute to the learning and development of othersAdapt and innovate — Demonstrate flexibility, agility and the ability to think and act in novel ways
RequirementsEducation and certification University degree (Bachelor’s required/Master’s as an asset) in business administration, public administration, or a related field. Experience Required At least 4 years (with Bachelor’s degree)/or 2 years (with Master’s degree) years of relevant professional experience, preferably in an international and multicultural environment; Experience in event management, logistics and administrative tasks; Organizational talent, strong process- / team orientation, personal dedication to contribute to organizational goals; Strong team player with strong interpersonal skills and the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Desired Experience in copy editing, proof reading and formatting of publications and other documents; Experience in the production of different digital outreach formats, incl. the development and maintenance of online content, and proficiency in the use of social media. Interest in the fields of climate adaptation measures, disaster management and/or agricultural and weather-index insurance;First work experience in both developing countries and developed countries. Language Requirements Fluency in English both oral and written, is required;Fluency in German is an assetKnowledge of another UN official working language is an asset. Remuneration The successful candidate will be employed under a national PSA contract. UNU offers an attractive compensation package including an annual net salary, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme. UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders. Duration of contract This is a full-time employment on a twelve (12) months Personnel Service Agreement (PSA) contract with possibility for renewal subject to requirements and satisfactory work performance, with the combined duration of appointments not exceeding six (6) years. The mandatory age of retirement for PSA holders is 65 years. This post is open to applicants from all countries and UNU will aid the successful applicant in securing a work visa for Germany, as necessary. It is, however, a locally recruited post and no relocation allowances apply. The duty station will be Bonn, Germany. Expected start date: As soon as possible How to Apply: To apply to UNU, you will not need an account. Instead, we ask that you: Fill out the UNU P11 form (please avoid using similar forms provided by other United Nations organisations);provide a motivation statement (in the P11 form); provide a cover letter setting out how the qualifications and experience match the requirements of the position; answer a few questions that are tailored to the position; andapply via the apply link. You may wish to refer to the UN Values and Behaviours Framework for more information. Application Deadline: 07 April 2023 Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks and references. Special notice PSA holders do no hold international civil servant status nor are they considered a “staff member” as defined in the UN Staff Rules and Regulations. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organization. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. Information about UNU rosters UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU. Scam warning UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web
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