Back Programme Planning Officer(P3)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the IAEA's activities to protect people and the environment from radiation exposure, and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Office of Safety and Security Coordination (NSOC) is located in the Office of the Deputy Director General, Head of the Department. Its mission is to ensure the technical consistency and effective coordination of the IAEA's activities in the nuclear, radiation, transport and waste safety and nuclear security programmes. NSOC comprises three Sections: the Programme and Strategy Coordination Section, the Networks Management and Partnership Section and the Safety Standards and Security Guidance Development Section.

Main Purpose

The Programme Planning Officer provides guidance and coordination to the monitoring, evaluation and reporting of extrabudgetary projects for the MP3 programme, with particular focus on major donor contributions.

Role

The Programme Officer is: (a) an analyst providing background information through research on relevant issues and interaction with relevant stakeholders; (b) a coordinator, supporting divisions in a comprehensive approach to resource and partnership mobilisation and reporting; (c) a developer of tools to operationalize Agency and department partnership and resource mobilization initiatives; (d) a departmental focal point on partnership and resource mobilization matters.

Functions / Key Results Expected

Analyze and advise on strategies and actions to facilitate development of partnerships and donor relationships and projects.
Coordinate and prepare donor reports, including the monitoring, consolidation, editing and revisions of contributions reports, in close cooperation with relevant parties.
Develop tools and maintain donor profiles and databases to support the operationalization of partnership and resources mobilization plans; streamline departmental procedures for extrabudgetary project management processes aligned to the Agency PRM resource mobilization objectives.
Plan, organize and provide technical expertise and input to meetings and to the drafting of corporate reporting. Compile and prepare financial information for progress reports on departmental extrabudgetary contributions.
Identify best practice and enabling conditions for the NS programme, such as resource pooling, identifying synergies and partnerships with key stakeholders.

Competencies and Expertise

Core Competencies(Competency Framework) Name Definition &nbsp Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. &nbsp Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. &nbsp Teamwork Actively contributes to achieving team results. Supports team decisions. &nbsp Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies Name Definition &nbsp Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. &nbsp Commitment to continuous process improvement Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements. &nbsp Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards. &nbsp Knowledge sharing and learning Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively. &nbsp Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Required Expertise Function Name Expertise Description &nbsp &nbsp &nbsp Management and Programme Analysis Business Acumen Ability to anticipate problems and to propose innovative solutions and new approaches to enhance the management of resources and implementation of programmes. &nbsp &nbsp &nbsp Management and Programme Analysis Partnership Development Experience of partnership development in international organizations, and ability to develop detailed knowledge and understanding of priorities and the areas of interest of partners whilst sensitizing them to NS programmatic activities. &nbsp &nbsp &nbsp Management and Programme Analysis Programme Management Excellent knowledge of principle and application of results based management; proven strategy planning expertise; knowledge of best practices and known methodologies and a proven ability to apply them. &nbsp &nbsp &nbsp Management and Programme Analysis Project Management Demonstrated ability to proactively identify key areas for analysis and the ability to develop appropriate methodologies for projects. &nbsp &nbsp &nbsp Management and Programme Analysis Reporting Ability to coordinate and facilitate timely reporting of results and successes to donors and Member States. &nbsp &nbsp &nbsp Management and Programme Analysis Results-based Budgeting Ability to integrate new approaches and innovations, and ensure the cost-effective use of funds.

Qualifications, Experience and Language skills

Bachelor's Degree - University degree in International relations, project management, business administration, management, business, economics, international law, or other related field.

Minimum of five years of experience in programme planning, monitoring, reporting, analysis and assessment or a related field.
Excellent computer skills in all the common applications required for word processing, data analysis, graphs, report preparation; knowledgeable in Enterprise Resource Planning (ERP) applications (ORACLE).

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 36485*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
  
  

  Evaluation process

  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
  • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
    
    

    Appointment information

    • Appointment is subject to a satisfactory medical report.
    • Staff members may be assigned to any location.
    • Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
    • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.