Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Programme Finance provides cost effective and timely partnering services to the UNDP Country Office (CO) to maintain the sound financial management of and responsible resource allocation for its development programme and projects. Programme Finance provides support to development project teams to ensure appropriate and adequate budgeting for projects, monitoring of budgets to identify gaps against allocations, and financial reporting to CO management to promote transparency and informed decision making.
Under the overall guidance and supervision of the ARR/P, the Programme Finance Analyst provides leadership in execution of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations.
The Programme Finance Analyst supervises and leads the support staff on the Programme Finance team. The Programme Finance Analyst works in close collaboration with the Programme, Operations, and project teams in the Country Office (CO) and staff in UNDP HQ, Regional Hub and GSSC for information delivery and to resolve complex programme and/or financial management-related issues.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
1.)Ensure administration and implementation of programme, operational and financial management strategies; and adapt processes and procedures.
Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) of financial activities and financial recording/reporting system. Support CO Programme Finance business processes mapping and elaboration of the content of internal standard operating procedures in programme finance in consultation with office management. Provide researched information for the audit of projects. Implement and follow-up on audit recommendations. Implement financing and trust fund agreements.3.) Provide support to implementation of the resource mobilization strategy.
Support elaboration of conditions of contributions within the CO resource mobilization efforts. Monitor financing contributions, prepare AR pending items, and maintain contributions/receivables documentation. Provide advice to Programme and Project Staff on different donor reporting requirements; prepare donor reports and monitor financial reports to be submitted to donors. Review financing agreements and obtain clearances from HQ if necessary. Track and report on mobilized resources by performing the following tasks: Enter agreement information into Contracts Module and attach copy of the signed agreement in ERP. Submit information based on financing agreements to GSSU including amendments.4.) Ensure facilitation of knowledge building and knowledge sharing and provide guidance to stakeholders on financial matters.
Provide guidance to the executing agencies on routine implementation of projects and tracking use of financial resources. Organize and conduct training for the operations, programme, and projects staff on financial management and RBM. Assist in providing regular training and technical guidance and/or advice on audit and compliance matters, including implementation of Internal Control Framework (ICF). Synthesize lessons learned and best practices in programme and project finance. Provide sound contributions to knowledge networks and communities of practice.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: Supervise support staff on Programme Finance Team Competencies
Expected Demonstration of Competencies Core:
Achieve Results LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility LEVEL 2: Adapt processes/approaches to new situations, involve others in change process Act with Determination LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
People Management
Cross-Functional & Technical competencies Thematic Area Name Definition Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns Business Development Knowledge Facilitation Ability to animate individuals and communities of contributors to participate and share, particularly externally Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making Finance Accounting (General) Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations. Finance Budget Management Ability to support budgetary aspects of work planning process, drawing and management of team budgets Finance Audit Risk Management Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved. Finance Banking and Cash Management Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investmentsLanguage Requirements:
Fluency in French and local language is required. Knowledge of English is an asset. Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.