OBJECTIVES OF THE PROGRAMME
To support the Government of Timor-Leste in developing national capacity in health sector in the country through strengthening health planning and management at all levels of the health system. To advise authorities on capacity building for planning, programming, operation, monitoring and evaluation of national plans for the strengthening of public and curative health services, human resource development, resource mobilization for health sector and donor coordination, health education, promotion, research capabilities in relevant areas, promote activities for national policy development for health for all and support in achievement of the Millennium Development Goals. Evaluation of national plans for the strengthening of public and curative health services, human resource development, resource mobilization for health sector and donor coordination, health education, promotion, research capabilities in relevant areas, promote activities for national policy development for health for all and support in achievement of the Millennium Development Goals.
DESCRIPTION OF DUTIES
Under the overall guidance of WHO Representative (WR) and direct supervision of the Administrative Officer (AO), the incumbent will perform the following functions:
1. To provide support to WCO Timor-Leste on administrative and financial matter in accordance with WHO rules and regulations.
2. Assist Administrative Officer in day-to-day financial and administrative operations, including quality control, clearance and reporting, monitoring and evaluating the financial status of various programmes.
3. Provide assistance and advice to technical focal points in elaboration of budget, analyzing ongoing programme operations, prepare financial estimates/forecasts for areas of work / components and budgeting activities in relation to the donor budget.
4. Review obligating documents, undertake reconciliations, and prepare reports, as required.
5. Review and process transactions in the enterprise resource planning system and follow-up with concerned parties on the receipt of deliverables and finalization of payments.
6. Monitor aspects of the implementation of country activities (such as deadlines, funds for project/programme budget and financial expenditures) according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays.
7. Ensure proper maintenance of e-imprest account and perform related financial functions.
8. Ensure timely processing of committal documents, Technical Service Agreements (TSA), Agreement for Performance of Work (APW), Direct Financial Cooperation (DFC), arrangements, Purchase Orders (PO) etc. assuring quality and compliance with the rules/procedures.
9. Assist in monitoring implementation, follow-ups on accounts, liaise/interact with concerned government departments/institutions and review past and current biennium obligations.
9. Check detailed budgetary breakdowns submitted by the Government against DFCs, their accuracy in computation as per applicable guidelines between the Government and WHO.
10. Follow-up on outstanding DFC Statements of Expenditure and unspent balances and maintain the DFC monitoring database for on-forwarding to BFO/SEARO on a quarterly basis.
11. Coordinate and liaise with regional office and contractual partners on various financial aspects of projects being implemented and to act as key person in responding to budget/finance queries from BFO/SEARO, FIN/ACT/HQ and Government of Timor-Leste in close consultation with AO.
12. Assist WR, AO and NPOs in the conduct of periodical Programme Review Meetings, including preparation of financial data as required.
13. Assist AO to undertake administrative and financial quality assurance review of selected contractual partners, involving scrutiny of the expenditure reported, checking the efficacy of the internal control system in place and suggesting steps to strengthen the same, preparing financial review reports and following up on responses.
14. Oversee award management and initiate various requests for creation, modification, distribution of Awards.
15. Perform other relevant duties as assigned by the supervisor.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education or equivalent.
Desirable: University degree or professional qualification in finance/accounts. Basic training in administrative matters. Office practices and procedures and commercial accounting and finance.
Experience
Essential: Minimum of eight (8) years of work experience in administrative and financial work including programme planning/budget and finance.
Desirable: Experience in an international organization would be an advantage. Experience in Oracle-based or other ERP systems an asset.
Skills
Proficiency in the use of standard office computer software, note taking and operation of computerized systems and databases. Demonstrated knowledge of procedures and practices, rules and regulations in an administrative support area in a United Nations or WHO country office. Ability to initiate and draft reports, correspondence concisely and clearly. Ability to make good working relationships with Government officials and staff of other UN Agencies. Knowledge of financial policies and practices.
WHO Competencies
Teamwork Respecting and promoting individual and cultural differences Communication Producing results Knowing and managing yourself
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Tetum.
Desirable: Intermediate knowledge of Portuguese language.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,884 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level.
Only candidates under serious consideration will be contacted.
A written test and/or an asynchronous video assessment may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
For information on WHO's operations please visit: http://www.who.int.
WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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