Back Programme Assistant, GS5, Yerevan, Armenia - Open to the nationals of Armenia only

  • Added Date: Thursday, 20 February 2020
  • Deadline Date: Thursday, 12 March 2020

For every child, a champion

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

UNICEF is looking for a motivated and experienced individual to support programme by carrying out a range of procedural, administrative, and operational tasks, helping to develop, implement and monitor country programme activities, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

The support provided by the Programme Assistant therefore will create the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of programme activities.

The Programme Assistant will directly report to the Planning and Monitoring Officer and also will support office with the supply function.

Major Duties and Responsibilities

Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. Collecting invoices and filing documents for approval and thereafter processing. Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures. Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized. Providing travel assistance to the respective section partners and staff members for travel arrangements and entitlements based on the organization’s rules and policies. Supporting capacity development activities, meetings and conferences by making the logistical arrangements; Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed. Drafts submissions to Contract Review Committee.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

A minimum of five years of progressively responsible administrative or clerical work experience is required.

Languages:

Fluency in Armenian and English is required. Knowledge of another official UN language, such as Russian, is an asset.

Required Skills:

Strong organizational, planning and prioritizing skills and abilities; High sense of confidentiality, initiative and good judgment; Ability to work effectively with people of different national and cultural backgrounds; Training and experience using MS Word, MS Outlook, Excel, PowerPoint; Strong office management skills.

Desired Skills:

General knowledge of UN administrative policies and procedures; Experience of using SharePoint, SAP.

For every Child, you demonstrate…

UNICEF’s core values of Care, Respect, Integrity, Trust, Accountability and core competencies in Communication (I), Working with People (II) and Drive for Results (I).

Remarks:

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Incomplete applications will not be considered.Only shortlisted candidates will be contacted and advance to the next stage of the selection process. Regret letters will only be sent to short listed candidates.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

This vacancy is archived.

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