GLOBAL UNDP Careers
Bridgetown, BARBADOS
FTA Local
01-Apr-2024
14-Feb-24 (Midnight New York, USA)
GS-6
1 year
6d 7h 45m
English
1 year renewable
Apply Now Refer a FriendUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women MCO-Caribbean (MCO) covers 22 English and Dutch speaking countries and territories in the Caribbean. The MCO maintains a physical presence in several countries but there remains high and consistent demand for the exercise of UN Women’s integrated mandate across the 22 countries and territories.
Under the overall guidance of the Procurement Specialist in Headquarters and the daily supervision of the Operations Manager, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
1. Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies
2. Organize procurement processes for the MCO
Prepare procurement plans for programmes/projects;Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;Prepare submissions to the Procurement Review Committee (PRC).3. Organize contract management process for the MCO
Review/ process contracts for the MCO;Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.4. Facilitate knowledge building and knowledge sharing
Provide substantive input and support to the development of training materials, webinars and other education materials;Organize trainings for the operations/projects staff on Procurement;Synthesize lessons learnt and best practices.5. Ensure proper control of assets
Prepare inventory reports;Implement the inventory and physical verification check-up in the CO/MCO/RO and projects;Update the databases or other relevant electronic management systems with asset, human resources and procurement data for use by MCO/ CO, Regional Office and HQ;Arrange shipments and conference facilities.6. Organize logistical services
Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;7. Perform other administrative tasks as assigned by supervisor.
Core Values:
Respect for DiversityIntegrityProfessionalismCore Competencies:
Awareness and Sensitivity Regarding Gender IssuesAccountabilityCreative Problem SolvingEffective CommunicationInclusive CollaborationStakeholder EngagementLeading by ExamplePlease visit this link for more information on UN Women’s Core Values and Competencies:
https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf.
Functional Competencies
Good knowledge of procurement process, systems; administrative rules and regulations;Good knowledge in the use of spreadsheets and database packages;Ability to work well under pressure and meet deadlines;Ability to extract and interpret data;Ability to administer and execute administrative processes and transactions;Ability to perform work of confidential nature and handle a large volume of work;Strong IT and web based management skills.
Education and certification:
Completion of secondary education is required;Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset;Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;Willingness to take UN Women internal procurement certifications is required.Experience
At least 6 years of progressively responsible experience in procurement, administration or related experience at the national or international level;Experience in the usage of computers and office software packages (MS Word, Excel, etc);Experience in handling of web-based management systems, such as Atlas is an asset.Language Requirements:
Fluency in English is requiredKnowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).Applications
Positions in the General Service categories are subject to local recruitment.All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment; Please group all documents into one (1) single PDF document as the system only allows one document to be uploaded.Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.Other
Submissions to UNDP Jobs are limited to a maximum of 10 MB, virus-free or corrupted contents to avoid rejection, and no more than 1 email transmission. All applications must be submitted through UNDP jobs. Please do not send applications to UN Women staff as they will not be accepted.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, colour, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks (background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).
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