Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (malaria, tuberculosis, COVID-19, among others), the growing burden of non-communicable diseases and the emergence of health threats such as the COVID-19 pandemic in 2020-2021.
The scope and scale of delivering health and well-being for All demands innovative partnerships and financing. As a trusted, long-term partner with extensive operational experience, UNDP supports countries in the effective implementation of complex, multilateral and multi-sectoral health projects while simultaneously investing in capacity development, so that national and local partners can assume these responsibilities over time. UNDP’s partnerships with Governments, the Global Fund, International Financial Institutions (IFIs) facilitate access to resources for action on SDG 3 by countries that face constraints in directly receiving and/or managing health-related funding. In Angola, since 2016, UNDP has been delivering Procurement Support Services (PSS) to the National HIV/aids Institute (INLS), thereby helping the HIV Programme to access affordable, quality health products for the national response to HIV. And since July 2021, UNDP has been the Global Fund Principal Recipient (PR) for Angola, working with several stakeholders to implement the NFM 3/Grant Cycle 6 grant activities in Benguela and Cuanza Sul. A key component of these grant activities has been supporting storage and distribution of health commodities in the two provinces in addition to supply chain system strengthening.
Beginning July 1, 2024, UNDP will continue its Principal Recipient (PR) role for the Grant Cycle 7 in Angola for the period July 1-June 30, 2027. The new grant includes expansion to the third province of Bié. A large portion of the GC 7 grant entails procurement of goods and services under the PSM and across several program components. To support contract management under the implementation of Procurement and supply chain management (PSM) and program management components of GC 7 grant, UNDP is seeking the services of a Procurement and Supply Management (PSM) Analyst for Contract Management to be based in Luanda.
Lead on Contract Management and Monitoring
Develop and maintain a tracker of key service contracts to support timely and efficient management of contracts; Lead on supplier performance evaluation and monitoring with key suppliers (eg Customs clearance, Warehousing and distribution, sample transportation etc.) including tracking and reporting on agreed key performance indicators (KPIs); Organize and facilitate regular performance review meetings with key suppliers to review performance, document performance issues and agree on corrective action including any follow up required; Maintain regular contact with suppliers and the procurement team to track progress of deliveries, identify potential issues/delays and work in resolution to minimize impact on activity implementation.Ensure review of deliverables and Contract closure as per UNDP policy
Facilitate submission of deliverables and invoices by suppliers as per agreed terms and conditions in the various contracts; Facilitate internal review of the deliverables and communication with suppliers on acceptance or updates needed on deliverables before acceptance; Lead on the administrative closure of issued contracts and receipting of goods including required documentation (e.g., proofs of delivery, receipting etc.); Collaborate with Finance on closure of contracts in the corporate ERP (Quantum) in a timely manner as per established benchmark; Collaborate with and follow up on payments for suppliers with Finance.Actively participate in the tracking, customs clearance and in-country receipt of grant health commodities procured by the Headquarters’ procurement team
Collaborate with the HQ Procurement and Logistics team to track delivery and receipt of health commodities procured by the HQ team; In collaboration with the procurement team, ensure that a procurement tracker is in place and is regularly updated with key information including delivery dates; Collaborate with the HQ procurement team on the required documentation for smooth customs clearance; Support the custom clearance processes to clear goods on arrival at the ports of entry in Luanda; Support the verification of goods on arrival and on the delivery in the Private Warehouse; Support the elaboration of reports of incidence / damage of goods if necessary.Support Capacity building in procurement and contract Management
Design and deliver procurement and contract management for PMU staff and government counterparts; When requested, support MOH in review and updating procurement and contract management documents and SOPs; Build capacity of provincial staff in management of contracts issued at the provincial level and provide support as required in managing provincial level contracts.Institutional Arrangement
Under the guidance and supervision of the Senior PSM Specialist/PSM Manager, the PSM Analyst for Contract Management will help the UNDP Project Management Unit (PMU) deliver on the Grant expected results and lead the management of contracts within the PMU. Procurement of goods and services constitute a large proportion of the total project portfolio and is very critical to the successful delivery of the Global Fund project in the three provinces. This position ensures that the established contracts for the acquisition of required goods are services are effectively management to ensure timely availability of the required inputs for successful implementation of project activities.
The jobholder’s results will contribute to:
Timely availability of required goods and services for execution of planned activities Cordial and productive relationships between suppliers and UNDP Efficient use of financial resources available for procurement through effective procurement planning and contract management Enhanced procurement and contract management capacity within appropriate MOH counterpartsThink Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross Functional & Technical CompetenciesBusiness Management: Project Management
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goalsBusiness Management: Risk Management
Ability to identify and organize action around mitigating and proactively managing risksEthics: UN policy knowledge - ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrityBusiness Direction and Strategy Negotiation and Influence
Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situationsBusiness Management: Knowledge Generation
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated needBusiness Management: Risk Management
Ability to identify and organize action around mitigating and proactively managing risksBusiness Management: Monitoring
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and resultsLanguage Requirements:
Fluency in Portuguese and English, both written and verbal. DisclaimerThis vacancy is archived.