Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background and Organizational Context
UNDP in Cyprus provides a diverse package of programmatic services to a range of partners which contribute to building a conducive environment for the peace process. In collaboration with the European Union and other partners, UNDP has earned a reputation as an independent, trusted and experienced partner in the area of peacebuilding, working with Greek Cypriots and Turkish Cypriots on confidence-building measures, encouraging dialogue and cooperation, and supporting the development of environmental, economic and social infrastructure of the island. In particular, the implementation of the confidence-building measures contributes to the building of trust between the two communities while demonstrating to the public at large that the two communities can work together on critical issues that are of importance to all inhabitants of Cyprus.
UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
UNDP is striving to ensure its procurement function and practices are an integral part of UNDP’s competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders.
Position Purpose
The Procurement Analyst will work under the strategic guidance and direct supervision of the Operations Manager. The Procurement Analyst either supervises or is a team member of the office Procurement Unit, and is responsible for effective delivery of procurement services to obtain best value for money. S/he analyzes and interprets financial results and regulations, and provides solutions to complex procurement issues. The procurement analyst promotes a collaborative and client-focused, quality and results-oriented approach in the Unit.
The Procurement Analyst works in close collaboration with Operations, Programme and project teams in the Country Office, Region, and UNDP HQ as well as with vendors and Government officials, to successfully deliver procurement services, provide solutions to complex procurement issues, and provide advisory support.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration
Duties and ResponsibilitiesImplement a strategic sourcing strategy and e-procurement tools to find best values in the marketplace and align purchasing strategy to project and CO goals.
Develop and manage rosters of suppliers. Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms. Develop Long-Term Agreements/Framework Agreements for more efficient category management. Manage and implement e-procurement system in the office.Facilitate procurement knowledge building and knowledge sharing in CO, Region, UNDP and UN.
Participate in organizing procurement training for the operations and project staff. Organize procurement training for vendors on e-procurement modules. Synthesize lessons learned and best practices in procurement. Make contributions to knowledge networks and communities of practice. Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: May supervise support staff in Procurement Unit.
CompetenciesPeople Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies
Procurement
Strategic Sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations. Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making. Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders.Business Management:
Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests Ability to anticipate client’s upcoming needs and concerns Risk Management: Ability to identify and organize action around mitigating and proactively managing risks. Operations Management: Ability to effectively plan, organize, and oversee the Organization business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanism. Required Skills and ExperienceLanguage requirements
Fluency in oral and written English and Greek or Turkish is required. Knowledge of both Greek and Turkish languages is considered as an asset.Other Requirements
Commitment to the United Nations system’s mission, vision and values; cultural sensitivity and adaptability. Nationals or permanent residents in Cyprus are eligible. Women candidates are encouraged to apply Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.This vacancy is archived.