Back Operations Manager, Greenhouse Gas Protocol

This is a hybrid position which requires 8 days/month in our Washington DC office. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

The Greenhouse Gas Protocol is the world’s leading authority and international standard setter on corporate greenhouse gas (GHG) emissions accounting. Building on a 20-year partnership between World Resources Institute (WRI) and the World Business Council for Sustainable Development (WBCSD), GHG Protocol works with governments, industry associations, NGOs, businesses, and other organizations. In 2016, 92% of Fortune 500 companies responding to the CDP used GHG Protocol to account for their emissions. The GHG Protocol also provides standards, tools, and online training to help countries and cities track progress towards their climate goals.

Job Highlight:

Reporting to Deputy Global Operations Manager, you will serve as head of GHG Protocol’s financial management, operations, and administration, working with program leadership to build and maintain a nimble operational and administrative infrastructure that maximizes resources dedicated to the highest-impact program work. With the support of one or more Grants and Finance Specialist(s), you will oversee and improve operational infrastructure and systems that enable GHG Protocol to advance programmatically. You will ensure the effective implementation of new and existing systems and policies that ensure sound financial decision making, maintain compliance, improve funding pipelines, maintain a diverse and talented team, and maximize the impact of the WRI’s work. You will be based in a WRI office with potential availability to work-from-home several days each week.

What will you do:

Budget and Financial Management (35%):

• Oversee GHG Protocol budgets, including monitoring expenses and revenue of grants and contracts managed by Grants & Finance Specialist(s), and advising Directors and Project Managers on budget planning, decision-making, staffing, and risk mitigation across all project work
• Develop and implement systems and approaches to more efficiently manage the GHG Protocol finances, including improved systems for communicating budget and labor data to directors, project managers, and staff
• Provide oversight & approvals of internal expenses and processes, including contracts, timesheets, and payment requests as appropriate
• Train and assist Grants and Finance Specialists with expense reports, invoicing, and other transactions
• Ensure the GHG Protocol complies with WRI financial management requirements and best practices
• Represent the GHG Protocol in all finance and operations-related meetings

  Grants and Contracts Management (35%):

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  • Collaborate with Development Manager by identifying fundraising needs and supporting project and program fundraising efforts
  • Develop project and cross-program funding proposals in collaboration with project managers and pillar directors with support from Grants & Finance Specialist(s); design proposal budgets in line with project needs and accordance with funder requirements
  • Ensure compliance with funder agreements across GHG Protocol and support timely communication with funders to maintain compliance and negotiate grant terms that maximize resources dedicated to project implementation
  • Oversee procurement activities across GHG Protocol, ensuring compliance with WRI policies and guiding project managers in procurement decisions, leading competitive bid processes, preparing contract and subgrant documentation, and overseeing the payment and compliance of sub-contracted funds and deliverables

    Program Operations, Team Management, and Administration (30%):

    • Lead GHG Protocol administration and operations, working with Directors to manage policies, systems, and resources to achieve highest-impact program work
    • Support Directors in staff planning and recruitment; help maintain a diverse and talented team of experts to deliver high-impact research, including communicating with HR and GHG Protocol leadership to finalize promotions and merit review recommendations
    • Support GHG Protocol leadership in developing, communicating, and implementing program policies to improve operations and working with WRI’s central operations teams to tailor policies
    • Support improved internal communications to increase coordination between project teams, improve systems for information and file sharing, improve compliance with key policies, and promote a team ethos in a hybrid work environment
    • Contribute to the planning and implementation of program-wide events, such as annual retreats and teambuilding convenings
    • Manage one or more Grants and Finance Specialist(s) supporting GHG Protocol project operations, finances, fundraising, and administration
    • Provide supervision, coaching, and long-term professional development

      What will you need:

      • Education: You have completed a bachelor's degree in business administration, nonprofit management, or other relevant field
      • Experience: You have minimum of 7 year of full-time relevant work experience with minimum of 2 years of direct staff management experience
      • Assertive, detail-oriented, and highly organized individual with a strong interest in program operations/coordination, budgets, and administrative work
      • Self-motivated with an ability to juggle multiple priorities, handle assignments independently, and work under tight deadlines
      • Demonstrated capacity to work well under pressure with competing demands
      • Strong process orientation with sensitivity to quality
      • Ability to work independently with minimal supervision
      • Excellent communication skills, including the ability to work well in a team
      • Strong computer skills including high level of comfort with Microsoft Office (esp. Excel, Outlook, PowerPoint) and web-based communications (Zoom, Teams)
      • Familiarity with advanced database, financial, and project management (such as Salesforce, Concur, Cognos, TM1, Asana, Monday, etc.) preferred.
      • Languages: Proficiency in spoken and written English
      • Requirements: Existing work authorization is required where this position. WRI is unable to authorize visa work authorization

        Potential Salary: Salary range is between 96,000 and 110,000 USD. Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.

        How to Apply: Please submit a resume with cover letter by the date of June 5, 2024. We are unable to consider your application without a cover letter.

        You must apply through the WRI Careers portal to be considered.

        What we offer:

        • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
        • The chance to have an impact and to develop your career within a mission driven organization