Grade: G4
Publication date: 01 March 2021
Application deadline (midnight Moscow time): 31 March 2021
Vacancy no.: MOSCOW/RB/GS/2021/02
Job ID: 5726
Department: RO-Europe and Central Asia
Organization Unit: DWT/CO-Moscow
Location: Moscow
Contract type: Fixed Term
The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status and work permit in the Russian Federation.
The following are eligible to apply:
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 1,092,142 Russian Roubles yearly.
Organizational Setting
This position is located in the Decent Work Technical Support Team/Country Office for Europe and Central Asia (DWT/CO-Moscow), work unit in the Regional Office (RO) for Europe and Central Asia (RO-EUROPE).
DWT/CO-Moscow provides overall technical support for the preparation, implementation, monitoring and evaluation of Decent Work Agenda in Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Russian Federation, Tajikistan, Turkmenistan and Uzbekistan.
Main Purpose
As a team member, the incumbent provides a variety of general office support services, completing a range of standard support tasks in an efficient, effective and client-oriented manner. Such tasks contribute to the timely and effective functioning of business operations and may encompass duties related to correspondence preparation, document preparation, database maintenance, meetings support, travel, registry and/or mail services. The incumbent is required to use standard office equipment and the enterprise resource planning (ERP) system to process transactions. Work is governed by established rules, regulations, policies, procedures and guidelines governing operational areas.
The position works under the supervision of the Operations Officer, DWT/CO-Moscow. Supervision received is focused on the quality and timeliness of the delivery of work assignments. The incumbent works with some degree of operational independence in performing the day-to-day work and consults the supervisor for guidance on non-standard issues.
Working Relationships
Internal contacts are with staff in the work unit or related programmes to obtain, provide or clarify information on matters related to specific assignments and to relay instructions from the supervisor.
External contacts are primarily with visitors/callers to the Office, meeting participants and/or external service providers to follow up on routine matters, exchange information or direct them to the appropriate person.
Key Duties and Responsibilities
Minimum Requirements
Education
Completion of secondary school education.
Experience
Minimum of four years of general administration and office support work experience.
Languages
Excellent command of English. Working knowledge of Russian.
Knowledge and Competencies (technical/behavioural)
Knowledge of general office procedures and proficient in the use of standard office equipment.
Good knowledge of PC software (including word processor and spreadsheet and presentation software) such as Microsoft Office.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires: Ability to work within the applicable rules, regulations, policies and procedures.
Ability to adapt quickly to new software and systems.
Ability to search, retrieve and compile information from a variety of sources.
Ability to draft standard correspondence.
Ability to reply in an appropriate manner to telephone, email and in-person inquiries.
Ability to maintain records and files and update databases.
Attention to detail in order to identify data discrepancies.
A high degree of discretion with sense of responsibility in dealing with confidential matters.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
cdK2lqn-owT1v
This vacancy is archived.