Background:
The post holder provides receptionist and clerical services for the OSCE Programme Office in Bishkek (POiB) and acts as the front desk contact of the POiB.
Tasks and Responsibilities:
Under the direct supervision of the Procurement / Materials Management Officer and general supervision of the Chief of Fund Administration the incumbent is responsible for performing the following duties:
Acts as the first point contact for in-coming phone calls, re-directs callers to appropriate mission member; Receives office visitors, determines the nature of their business and provides appropriate information or directs visitors to the relevant mission members in the office; Receives incoming correspondence and distributes it to the mission members concerned; Drafts and/or responds to a routine in-coming electronic correspondence; Collects the outgoing correspondence and arranges delivery of such correspondence for further mailing as applicable; Processes monthly phone call reports of the mission members; Deals with Visa and Accreditation arrangements; Digitizes documents and pictures for e-mailing when required; Makes unofficial translation of the short documents/correspondence if required; Supports DocIn focal point in digitizing documents and pictures; Performs other duties as required.For more detailed information on the structure and work of the OSCE POiB, please see:http://www.osce.org/programme-office-inbishkek
Necessary Qualifications:
Completed Secondary education supplemented by b training in clerical skills; Minimum 2 years of working experience in the field of procurement/supplies or in other related areas, part of which should preferably have been in an international environment; For this vacant position, a relevant first-level university degree may be considered as a suitable for one year of working experience, a relevant advance university degree for two years of working experience; Computer literate with practical experience in Microsoft packages; Knowledge of international ERP systems such as Oracle or SAP would be an asset; Excellent written and oral communication skills in English, Russian and local language; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; Computer literate with practical experience using Microsoft applications.
Remuneration Package:
Monthly remuneration, subject to social security deductions is 672 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information
Issued by: OSCE Programme Office in Bishkek Requisition ID: KYR000091 Contract Type: Local Contracted Grade: G3 Job Level: General Services Job Type: Contracted Number of posts: 1 Location: KYR - OSCE Programme Office in Bishkek, Bishkek Issue Date: Jun 19, 2023 Closing Date: Jul 10, 2023 Employee Status: Fixed Term Schedule: Full-time Education Level: High School Diploma / (GED) Job Field: Procurement Target Start Date: as soon as possible