Back Monitoring and Evaluation (M&E) and Admin Clerk

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  UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Viet Nam is particularly vulnerable to climate change and already impacted by more irregular and intense climate variability and change. Two of the regions most vulnerable to droughts-exacerbated by climate change affecting smallholder farmers are the Central Highlands and South-Central Coast. Changes in precipitation are leading to increasing deficits in surface and ground water availability for agricultural production with longer periods of severe water scarcity during the dry season and increased frequency and intensity of droughts. Overall agricultural productivity is falling, with corresponding declines in yields and incomes particularly harmful to small-scale farmers vulnerable to reduced water availability on rain fed lands and within this group, poor and near-poor, ethnic minority and women farmers.

UNDP is collaborating with the Ministry of Agriculture and Rural Development (MARD), Ministry of Planning and Investment (MPI, as the GCF National Designated Authority), and the five participating provinces of Dak Lak, Dak Nong, Binh Thuan, Ninh Thuan, and Khanh Hoa to implement the GCF-financed project “Strengthening the resilience of smallholder agriculture to climate change-induced water insecurity in the Central Highlands and South-Central Coast regions of Vietnam” (hereinafter referred to as “the GFC2 Project”). 

The objective of this project is to empower vulnerable smallholders in five provinces of the Central Highlands and South-Central Coast regions of Vietnam – particularly women and ethnic minority farmers – to manage increasing climate risks to agricultural production. To achieve its objective, the project will enable smallholder farmers to adapt to climate-driven rainfall variability and drought through the implementation of two linked Outputs integrating GCF and co-financing resources from the Asian Development Bank and the Government of Vietnam: 

1. Improved access to water for vulnerable smallholder farmers for climate-resilient agricultural production in the face of climate-induced rainfall variability and droughts, and 
2. Strengthened capacities of smallholder farmers to apply climate and market information, technologies, and practices for climate-resilient water and agricultural management. 

   The project was developed as part of an integrated programme funded through multiple sources, as envisaged by the Government of Vietnam (GoV), that was aimed at enhancing water security and building the climate change resilience of the agriculture sector focusing on Vietnam’s Central Highland and South-Central Coastal Regions. In alignment with this programme, the project will enable the GoV to adopt a paradigm shift in the way smallholder agricultural development is envisioned and supported through an integrated approach to agricultural resilience starting with planning for climate risks based on the identification and analysis of agroecosystem vulnerabilities; enhancing water security and guaranteeing access; scaling up adoption and application of climate-resilient agricultural practices and cropping systems; and creating partnerships among value chain stakeholders to ensure access to market and credit. This approach directly addresses climate risks while establishing or strengthening institutional capacities for long-term multi-stakeholder support to vulnerable smallholders.
    

   Duties and Responsibilities

   The M&E and Admin Clerk will be working in close coordination with UNDP/project staff, including but not limited to the UNDP Programme Officers, local and international consultants, CPMU/PPMU partners. Tasks may include, but are not limited to:

   1. Provide M&E support:

   • Support to the implementation of project's information system;
   • Support to impact evaluation, mid-term review and final evaluation;
   • Data collection, entry and analysis;
   • Assist the M&E capacity building activities with PPMUs;
   • Assist M&E expert in CPMU on Annual Performance Report(s);
   • Conduct monitoring site visits in coordination with the Supervisor ;
   • Manage reporting archives.

     2.  Support project procurement services 

     • Assisting in some stages of the procurement process (contact vendors for quotation of small value procurement, micro-purchase form and draft other templates); 
     • Joining and supporting the assignment and mission of the Project’s various consultant teams, including following up on activities;

       3.  Provide Logistics/Admin support:

       • Providing logistic support for online and offline meetings, workshops (creation of online link, air-ticket booking, hotel reservation, guest registration, visa support, creating vendor ID);
       • Supporting some financial and administrative tasks under instruction of GCF2 Budget & finance executive (contact suppliers to get the invoices and documents for payment process; prepare documents for VAT claim; create Supplier ID for participants; etc);
       • Supporting draft and send official letters, filling documents;
       • Translating/interpreting documents, letters, and other materials from English to Vietnamese and vice versa; 
       • Supporting database management;
       • Providing support in organizing meetings and events including conferences, workshops, webinars, and study visits, including interpreting, notes, coordination with co-organizers for supporting logistical & travel arrangements, and substantive preparations along with note and photo-taking and technical support including at webinars. Specifically, providing support to the organization of national workshop(s) and/or forum(s) in collaboration with project partners to ensure the smoothness of the meetings/events;
       • Liaising with partners on various aspects of programme implementation.

         4. Provide communications support: 

         📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

         ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

         • Assist with communication tasks related to events such as taking and editing photos or setting up display corners;
         • Assisting in designing communication products of the Project, including reports, training materials, manuals and handbooks.

           The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
            

           Competencies   Core   Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

           Cross-Functional & Technical competencies  Thematic Area Name Definition Digital & Innovation Data collection Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data).  Business Management Evaluation Ability to make an independent judgement based on set criteria and benchmarks - Ability to anticipate client's upcoming needs and concerns. Administration & Operation Documents and record management Overall documents (hard or electronic) management; registry and retention policy including storing and archiving  Administration & Operation Events management (including retreats, trainings and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc Business Management Monitoring  Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results Communications Photo production Ability to create, edit, organize and coordinate photographic material Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making     Required Skills and Experience   Min. Education requirements Secondary education is required. Min. years of relevant work experience  Minimum of 3 years (with high school diploma) of relevant experience in research/ M&E, database management and administration/ procurement/ communications is required.  Required skills 

           Experience in data collection and analysis;

           Experience in supporting administration such as logistics arrangement, translation, interpretation, minutes taking, etc;

           Desired skills in addition to the competencies covered in the Competencies section

           Experience in research/studies/report writing;

           Experience in supporting communication tasks, collecting data, etc;

           Experience working with UN or other international organizations/NGOs;

           Experience and ability to work with multi-disciplinary team;

           Experience and good knowledge and understanding of Climate Change, Environmental Protection, and related topics; relevant knowledge and/or experience in Viet Nam or the ASEAN region;

           Experience in the usage of computers and office software packages.

           Required Language(s)  Fluency in English is required.      Disclaimer
             Important information for US Permanent Residents ('Green Card' holders) 
             Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
             UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
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             Non-discrimination
             UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  
             UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
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