Org. Setting and ReportingThe International Seabed Authority (ISA) is seeking a highly motivated intern to support the development and operationalisation of an efficient filing and knowledge management system for the Compliance Assurance and Regulatory Management Unit (CARMU). This role provides an excellent opportunity to gain hands-on experience in information management, archival practices, and database development within an international organization. ResponsibilitiesUnder the direct supervision of the Contract Management Officer and within limits of assigned authority, duties may include but are not limited to: • Assist with the development of a comprehensive file management system, including the creation of file classification structures, naming conventions, and retention schedules. • Conduct a thorough review of existing filing systems and identify areas for improvement. • Relocate all historical digital CARMU files to the online CARMU folder. • Support the digitization of physical files and the migration of electronic files into the new system. • Assist in developing data standards and ensuring accurate and consistent data entry. • Contribute to the creation of user manuals and materials for the file management system. • Support the implementation of the file management system and provide ongoing user support. • Conduct research on best practices in archiving and records management. • Assist with other related tasks as assigned. CompetenciesProfessionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Builds consensus for task purpose and direction with team members. Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the Office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. EducationTo qualify for an internship with CARMU under the Executive Office of the Secretary General (CARMU – EOSG) at the Headquarters of the International Seabed Authority (ISA) the following conditions must be met. Applicants must: • Be currently enrolled in an undergraduate or graduate university program in information management, information systems, computer science, business administration, mathematics or a related field or have recently graduated with a university degree in the programmes stated above. • Be proficient in Microsoft Office Suite and database management software (e.g., Access, Excel). • Have strong organizational and analytical skills. • Have keen interest in international law and ocean governance. • Ability to work independently and as part of a team. • Have excellent communication and interpersonal skills. • Have high level of attention to detail • Have knowledge of file management systems or database development. • Knowledge of archival principles and practices. • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. • Have a demonstrated keen interest in the work of the United Nations and of the ISA, and have a personal commitment to the ideals of the Charter Job - Specific QualificationNot available. Work ExperienceNo professional work experience is required for participation in the internship programme. LanguagesEnglish and French are the working languages of the ISA Secretariat. For the internship advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. AssessmentCandidates will be assessed based on their Personnel History Profiles (PHP). Individual interviews may be conducted for further assessment. A complete online application (Cover Note and Personal History profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: - Title of degree you are currently pursuing; - Graduation date (when will you be graduating from the programme); - List of IT skills and programmes. - Explain why you are the best candidate for the internship position. - In your Personal History Profile, be sure to include all past work experience, if any; IT skills and three references. - Due to high volume of applications received, ONLY successful candidates will be contacted. Special NoticeApplicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving ISA Office. Applicants are encouraged to apply for internships which relate directly to their studies and/or skills and expertise. Applicants are asked to please indicate preferences which best match his/her suitability and do so carefully in order to enhance the value of the internship for both the intern and the receiving ISA Office. A person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the ISA. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, \"child\" means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member's spouse (son- or daughter-in-law). \"Sibling\" includes the child of both or either parent of a staff member and the child. Interns are not financially remunerated by the International Seabed Authority. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. The International Seabed Authority shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The International Seabed Authority Secretariat is a non-smoking environment. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.