Post of duty: Washington DC
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position:
We are looking for a dynamic and innovative Administrative Support Consultant who will help us change people lives in Latin America and the Caribbean supporting the ICS team in administrative and corporate activities.
The mission of the Innovations for Citizens Services Division (ICS) is to strengthen institutional capacity to improve public sector management, increase transparency and integrity and citizen security, applying innovative digital solutions. Currently the ICS portfolio comprises about 66 loans and 130 technical assistance grants in execution.
What you’ll do:
· Provide support monitoring and preparing reports of budget execution.
· Follow up the creation of Shopping Carts, Vendors, and Bank Information for new consultants and firms in the Bank’s systems (SAP, Hyperion, Service Now, Convergence).
· Provide administrative and technical support to the ICS team in the processing, follow up and execution of operations such as Economic Sector Work (ESWs) and Corporate Input Product (CIPs).
· Request hiring of individual consultants and consulting firms using the Bank’s systems and procedures.
· Process payments and other related transactions including cost allocation and review of payments, amendments for extensions and cancellations in the Bank's systems.
· Provide administrative support in activities such as: travel authorizations, managing calendars and agendas, disseminating information to the Division among others.
· Provide logistical support in the organization of events coordinating activities with different areas of the Bank.
· Prepare letters of agreement and correspondence related to the organization and coordination of internal meetings, seminars, and workshops.
· Guide teams in administrative guidelines and review documentation to correctly allocate payments for expenses without purchases orders.
· Prepare recurring and special reports, job aids and manuals as needed.
· Proactively track the process of preparation of contracts and payments and respond to inquiries about system and payments clearance issues.
The activities mentioned above are the principal duties of the position; however, this does not preclude additional responsibilities which may become necessary, to be approved by the Supervisor.
What you'll need:
· Education: Technical studies in business administration, accounting, economics, social sciences, management, or related fields. Bachelor’s degree preferred.
· Experience: Minimum 2 years of relevant experience in the following areas: budget control, management reporting, event organizer, payments, contracts. Good knowledge of SAP and Excel. Knowledge of Bank’s operational activities is desirable.
· Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
Key skills:
· Learn continuously.
· Collaborate and share knowledge.
· Focus on clients.
· Communicate and influence.
· Innovate and try new things.
Requirements:
· Citizenship: You are a citizen of one of our 48-member countries.
· Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration:
· Type of contract: International Consultant Full-Time.
· Length of contract: 12 months.
· Work Location: On site.
What we offer:
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
· A competitive compensation packages.
· Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
· Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
· Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
· We offer assistance with relocation and visa applications for you and your family when it applies.
· Hybrid and flexible work schedules.
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