Back Information Management Associate

Hardship LevelH (no hardship)

Family TypeFamily

Family TypeFamily

Residential location (if applicable)

GradeGS6

Staff Member / Affiliate TypeGeneral Service

ReasonRegular > Regular Assignment

Remote work acceptedNo

Target Start Date2023-08-01

Job Posting End DateAugust 2, 2023

Standard Job DescriptionInformation Management Associate Organizational Setting and Work Relationships The Information Management Associate supports the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information. The incumbent operationalizes data standards developed at the central level in field operations, compiles and explores data from all populations of concern. S/he supports the Programme Team and UNHCR¿s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Operationalize country-specific common data standards and promote them with partners, including UNHCR data standards and the IASC Common Operational Datasets. - Compile and aggregate information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data. - Collect, collate and process information and perform data quality and consistency control. - Produce summary statistics. - Support the coordination of data collection teams. - Support and leverage geographic data for map production and use in geographic information systems (GIS). - Share UNHCR data with partner agencies and maintain Portal data and information in-line with agreed frequencies. - Participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration. - Liaise with partners and represent UNHCR in meetings related to the functions. - Make recommendations and provide advice on the technical information management requirements. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable; Certificates and/or Licenses Information Technology; Statistics; Social Sciences; HCR Operatnl Dta Mgmt Lrng Prg; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Experience with handling confidential data and demonstrated understanding of different data collection methodologies. Desirable Experience in web design and software development is an asset. Ability to formulate IM-related technical requirements and Operating Procedures. Functional Skills DM-ArcGIS (Geographic Information System) IM-Statistics Analysis *IT-Microsoft Excel (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile - Strong data management skills.
- Strong understanding and knowledge of Information management concepts and frameworks;
- Strong analytical skills on both quantitative and qualitative aspects;
- Previous experience of carrying-out secondary data review or desk review.
- Team orientation and demonstrated capacity to work collaboratively in a high-paced and often stressful
environment.
- Good organizational and planning skills.
- Fluency in English (mandatory)
- Shortlisted candidates might be required to sit a test.

Additional information:
Candidates must be legally present in Malta at the time of application, recruitment and hire. No late applications will be accepted.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Required languages (expected Overall ability is at least B2 level): English

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Desired languages

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Malta is of strategic importance, located in the centre of the migration route from Africa to Europe. Despite increased numbers of movements along the Central Mediterranean route, Malta has received less and less sea arrivals since 2019. Some 444 people were rescued at sea and disembarked in Malta in 2022, compared with 3,406 in 2019. Migration and asylum remain central political themes and receive frequent media attention. UNHCR Malta focuses its engagement with Maltese authorities on search and rescue, asylum procedures, reception and detention conditions, child protection and durable solutions. As a result, the UNHCR Country Office in Malta works closely with the International Protection Agency, the Detention Services Agency, and the Agency for Welfare of Asylum Seekers. UNHCR receives regular and ad hoc data from various Government Agencies, International Organisations and NGOs on the number and situation of asylum seekers and refugees. UNHCR collects, analyses and presents the data and information in a timely manner in order to better manage resources, respond more effectively and inform its advocacy efforts for enhancing the well-being of its persons of concern, among others, in line with the UNHCR Data Transformation Strategy 2020-2025. The G6 Information Management Associate is a member of the protection team and will be supervised by the Associate Legal Officer.

In addition to the standard duties, the incumbent will support the operation with:

• Liaising with the competent Government Agencies, International Organisations, partners, and NGOs on data requirements
• Implementing the Office’s Information Management Standard Operating Procedures and revising as necessary
• Delivering trainings on data management and data protection where needed
• Drafting information management products and data presentation

  Living and Working Conditions:

  A small archipelago in the centre of the Mediterranean, Malta has become a major destination for tourists and also for industries such as iGaming and online betting since joining the EU in 2004. Around 98% of the population is Roman Catholic and religion still plays an important role in Maltese daily life. Historically, Malta used to be cheaper than many other EU countries, however this situation has rapidly changed over the past few years as the costs of housing and living have risen. Living standards in Malta are good and compare well with those of European countries.

  Specific considerations:

  • Real Estate: The rental market has seen an increase in both supply and demand in recent years and is expected to continue to grow. The type of property and its location, standard of furnishings and finishing, and duration of tenancy all affect the price of your rental property. Most often, properties are rented fully furnished, including appliances while utility expenses, such as electricity and internet, for long term tenancies are paid for separately by the lessee on a consumption basis.
  • Security: Malta is a H Duty Station with a 5-year SAL. Malta is a safe country; however travellers are urged to practice common-sense personal security precautions that are part of everyday life, particularly when spending time in areas frequented by tourists. Visitors should always lock their car when parking and should not leave luggage and valuables visible inside parked vehicles.
  • Transport: Malta drives on the left-hand side of the road; therefore, vehicles are right-hand drives. Taxi services from Malta International Airport to all locations in Malta are based on a fixed tariff and taxi apps such as Bolt, Uber or eCabs, are highly recommended. Local buses: a one-way ticket costs up to €2 for non-residents and it is valid for unlimited rides for two hours. Recently, Malta has introduced free bus travel for all residents with a local ID card.
  • Education: Primary and secondary State schools are found in all the main regions of Malta. Demand for faith-based and private schools is high. Entry into faith-based schools is by ballot, and requires early booking, sometimes a few months or years in advance.
  • Healthcare: The country has a wide selection of private clinics and a good public healthcare system which is free for its residents who pay national insurance.

    Additional Qualifications

    SkillsDM-Data analysis, DM-Data Collection and Analysis, DM-Data Management, DM-Development of and revision of data standards, DM-Protection Data Management Systems, IM-Information Management (related technical requirements & Operating Procedures), IM-Statistics Analysis, IT-Computer Literacy, IT-Microsoft Excel, PG-Surveying and data collection methodologies and practices

    Education

    CertificationsInformation Technology - Other, Social Sciences - Other, Statistics - Other

    Work ExperienceData Management, Information Management, Information Technology

    CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Innovation & creativity, Organizational awareness, Teamwork & collaboration, Technological awareness

    UNHCR Salary Calculator

    https://icsc.un.org/Home/SalaryScales

    Compendium

    Additional InformationCandidates must be legally present in Malta at the time of application, recruitment and hire. Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.

    Functional clearanceThis position doesn't require a functional clearance