The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.
For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU's work spans the 17 Sustainable Development Goals' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe. For more information, please visit http://unu.edu
The United Nations University Vice-Rectorate in Europe (UNU-ViE), established in 2007, is one of two Vice-Rectorates and the only one located outside Japan. UNU-ViE seeks to strengthen the presence of UNU in Europe and supports the worldwide institutional development of UNU by facilitating collaboration across UNU and the UN, and sharing knowledge and expertise through the development of joint activities and projects. In addition to its core mandate, it administers the central units providing service to both UNU-ViE and UNU-EHS. For more information, please visit: https://unu.edu/vie.
The United Nations University Institute for Environment and Human Security (UNU-EHS) established in December 2003, is one of 14 research and training Institutes that comprise the think tanks in the UNU system. Its mission is to advance human security through knowledge-based approaches to reducing vulnerability and environmental risks. For more information, please visit https://unu.edu/ehs.
Under the overall guidance and supervision of the Finance and Administrative Officer, the HR Associate is accountable for HR service provision, transactions, and advice to internal clients on the full HR life cycle administration. The incumbent establishes internal procedures, interprets, and applies UNU policies, procedures, and guidelines, provides solutions to a wide spectrum of complex HR administrative issues, and where necessary monitors compliance with the UNU Personnel Policy and UN Staff a Regulations and Rules as appropriate.
The HR Associate works in close collaboration with UNU Chief of Human Resources, UNU Centre Human Resources, UNU HR Focal Points, and UNDP/GSSU in Copenhagen for resolving complex HR-related issues and information exchange. In addition, the HR Associate liaises with the host country/local authorities and supervises the HR Team.
1) Provides support to the administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
Monitors compliance of HR activities within UNU Personnel Policy, UN Staff Regulations and Rules, UNU HR policies and procedures, effective implementation, and proper functioning of the HR management systems; Provides advice, support and recommendations to management and personnel on changes, implementation and application of HR regulations, rules, policies, procedures, and entitlements. This also includes HR matters such as review of job descriptions, classification of positions, promotions, and determination of level on the salary scale etc.; Conducts research on a range of HR related issues (precedents, local policy rulings and procedures) and prepares recommendations and reports as needed; andActs as the knowledge leader for all personnel areas including Fixed Term Appointments, Personal Service Agreements, and Consultant Contracts. Identify the areas of possible harmonization of various HR policies and regulations based on best practices within and outside of UNU
2) Provides HR administrative services in the field of recruitment, onboarding, benefits, and entitlements focusing on achievement of the following results:
Provides advice on the interpretation and application of HR policies, rules and regulations related to recruitment and staffing; Organizes personnel recruitment, contract extension and separation processes, facilitates recruitment processes and vacancy announcements, documents panel recommendations, prepares submission to the Rector, the Director, and to the Central Review Board or Panel;Monitors integrity of the processes and understands the connection between HR and financial management;Manage consultants hiring processes, and oversight of contract management function; Manage monthly PSA payroll instructions, and payments pertaining to consultants and interns; Drives and initiates recruitment outreach activities to improve the quality of candidates and their diversity; Contributes to positive candidate experience through timely and appropriate communications; andFully briefs and supports personnel in the HR onboarding process.Continuously review the HR operational processes to identify the areas of improvements to increase the operational efficiency
3) Coordinates personnel performance management, supports knowledge building and knowledge sharing at the Institute:
Provides staff and management training and advice on the performance management process and monitors Institute-wide compliance;Develops, organizes, and provides training/briefing sessions on HR topics;Acts as HR leave focal point, trains personnel on absence management module, and guides Leave Monitor in assisting personnel who have questions on leave and providing attendance related reports;Monitors completion of mandatory courses; andMaintains assigned information and knowledge products on intranet page/SharePoint for HR.4) Provides other HR services focusing on the following:
Acts as knowledge leader on personnel matters with host country/local authorities; Advises and informs personnel on UNU health insurances (FTA, PSA and CTC);Issuance of employment certificates and attestations requested by personnel; Member of various task forcesBecome a subject matter expert within the UNU HR community for certain HR topics.5) Ensures agreed service levels in People Operations team through appropriate leadership, supervisory, planning, development, coordination, implementation, and monitoring actions:
In consultation with the supervisor, EHS management team, EHS HR team, and UNU HR, responsible forthe overall planning, implementation, and monitoring of the HR team’s work plan.Develops, monitors the team’s key performance indicators (KPI), performance goals.Supervises, coaches and mentors team members, and provides regular feedback and guidance;Ensures timely performance assessments and identifies annual learning and development needs; andDistributes workload in line with the needs of UNU-EHS’s HR portfolio.; and Back-stops team members during absences or peak workloads.6) Act as alternate security focal point:
Provision of necessary support and information to UN Campus security and UNDSS Brussels related to UNU-Bonn;Coordination and communication of security advisories and requests to UNU-Bonn All Staff;7) Perform other duties as assigned by supervisor
Values:
Inclusion —Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identityIntegrity — Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standardsHumility — Demonstrate self-awareness and willingness to learn from othersHumanity — Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planetBehaviours:
Connect and Collaborate — Build positive relationships with others to advance the work of the United Nations and work coherently as One UNAnalyze and Plan — Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan actionDeliver Results with Positive Impact — Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations servesLearn and Develop — Pursue own learning and development and contribute to the learning and development of othersAdapt and Innovate — Demonstrate flexibility, agility and the ability to think and act in novel waysRequired
At least five (5) years of progressively responsible experience in human resources, preferably in an international organization.Demonstrated ability to cover all areas of human resources from recruitment and onboarding to performance management, training, and career development through to leave monitoring and separation.Knowledge of HR policies and their application in the employment life cycle.Demonstrated performance in delivering solutions-oriented client service that meets the needs of the clients.Ability to work under minimal supervision and with a high level of resilienceStrong analytical skills, meticulous attention to detail, process oriented and mastery of current office software. Proven organizational skills and ability to take initiative, prioritize and deliver results in a fast-paced environment.Proven ability to handle sensitive and confidential information.Knowledge of an Enterprise Resource Planning (ERP) system (preferably Oracle/PeopleSoft) would be an asset.UN working experience is desirable. Excellent team player with strong communication and interpersonal skills, and ability to work in a multi-cultural, multi-ethnicUNU offers an attractive, tax exempt compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), 30 days annual leave, dependency benefits, pension plan and health insurance scheme. For more information please see: https://careers.un.org/lbw/home.aspx?viewtype=SAL
This is a full-time, fixed-term appointment. The initial appointment will be for one (1) year with the possibility of renewal on a fixed-term appointment basis, subject to satisfactory work performance.
For academic positions, the combined duration of fixed-term appointments with UNU may not exceed six (6) years. The mandatory age of retirement for United Nations staff is 65 years.
To apply to UNU, you will not need an account. Instead, we ask that you:
Fill out the UNU P11 form (please avoid using similar forms provided by other United Nations organisations);provide a motivation statement (in the P11 form); provide a cover letter setting out how the qualifications and experience match the requirements of the position; answer a few questions that are tailored to the position; andapply via the apply link.You may wish to refer to the UN Values and Behaviours Framework for more information.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks and references.
Special notice
Staff members of the United Nations University are international civil servants subject to the Rector's authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised.
UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply.
UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
Information about UNU rosters
UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.
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