Back HRD Resource Planning and Administrative Support Consultant

Post of duty: Washington, DC, United States.

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position:

HRD is looking for a dynamic, result-oriented professional with deep knowledge and understanding of HR and Budget processes that can work under moderate supervision.

In order to increase operational excellence and achieve efficiencies, HRD is moving towards a centralized model for all its budgetary, administrative, and logistical functions under the, PMO and Resources Management Group. In this role, you will collaborate with all the teams of the Department, as your internal clients, to support and ensure they have the resources and administrative support needed to accomplish their business goals.

You will work in the HRD Front Office Team, reporting to the Head of PMO and Resource Management in collaboration with other members of the Department.

What you’ll do:

Human Resources:

• Work closely and collaboratively with the RPA and Centers of Excellence to deliver HR and administrative services (i.e., complementary workforce contracts management, time & labor, mandatory courses tracking etc.), ensuring compliance with key deadlines and quality control.
• Support the implementation of the Department’s learning plan.
• Support all activities related to the administrative on-boarding and off-boarding, engagement, and recognition, working with the RPA and supervisors.

  Budget and Financial Management:

  • Perform accounts payable functions ensuring compliance with the Chart of Accounts and apply knowledge of results-based budgeting and other business concepts (e.g., accounting, and financial systems, etc.) to increase efficiency.
  • Collect and analyze qualitative and quantitative data on budget execution and results and advise on opportunities to reduce costs and realize resource efficiencies.
  • Demonstrate a thorough understanding of transaction processes from end to end in collaboration with relevant corporate units (Budget, Corporate Procurement, and Finance) to resolve incidents.
  • Perform month-end and year-end closing activities, as needed.

    General Administration:

    • Coordinate activities of the Human Resources Leadership Team (HRLT) including, travel and agenda management using sound judgment as “gatekeeper” to implement strategies for efficient use of the HRLT time.
    • Provide guidance to HRD personnel in general administrative matters including travel, procurement, records, facilities, and information technology, attending relevant trainings and information sessions to stay current on best practices in policies, procedures, and systems.
    • Coordinate the planning and execution of internal events, including Department and Division’s meetings and trainings.
    • Anticipate the goods and administrative services needs for the Department, including office supplies and equipment, following corporate procurement guidelines.
    • Support the management of office space, office moves and improvements (e.g., renovations, upgrades of office inventory, etc.) and function as the IT liaison for all office equipment.

      What you'll need:

      • Education: Bachelor’s degree in Business Administration, Human Resources, or other fields relevant to the responsibilities of the role.
      • Experience: Minimum of 3 years of experience in business administration, human resources, or a similar field. Experience managing complex and/or confidential information. Excellent organizational skills and a high level of attention to detail.
      • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

        Key skills:

        Technical Skills:

        • Proficiency in Microsoft Office 365 tools, SAP and ServiceNow.
        • Knowledge of database management and analytical tools, such as Power BI is desired.

          Soft Skills:

          • Learn continuously.
          • Collaborate and share knowledge.
          • Focus on clients.
          • Communicate and influence.
          • Innovate and try new things.

            Requirements:

            • Citizenship: You are a citizen of one of our 48-member countries.
            • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

              Type of contract and duration:

              📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

              ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

              • Type of contract: International Consultant Full-Time.
              • Length of contract: 12 months.
              • Work Location: On site.

                What we offer:

                The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

                • A competitive compensation packages.
                • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
                • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
                • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
                • We offer assistance with relocation and visa applications for you and your family when it applies.
                • Hybrid and flexible work schedules.
                • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
                • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
                • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

                  Our culture:

                  At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

                  Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

                  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

                  Our Human Resources Team reviews carefully every application.

                  About the IDB Group:

                  The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

                  About IDB:

                  We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

                  Follow us:

                  https://www.linkedin.com/company/inter-american-development-bank/

                  https://www.facebook.com/IADB.org

                  https://twitter.com/the_IDB Additional Information

                  • External Opening Date: Mar 20, 2024
                  • External Closing Date: Mar 26, 2024
                  • External Contact Email: hrsc@iadb.org
                  • External Contact Name: HR Service Center
                  • Job Field: Technical Support