The deadline for applications is Thursday, 14 February 2024, 9:00am EST.
Detailed Job Description available here.
At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canada’s identity is a commitment to medical ethics, independence, neutrality, and impartiality. We go where people’s medical needs are greatest. These ideals have driven every aspect of our work – from medical care and logistical coordination, to finance and communications – since MSF was established in 1971.
MSF Canada is looking for an Executive Assistant for our Executive Director's Office who:
Manage relationships and networks for the ED, liaising with the Board & Association as needed, facilitating information flows and Coordinate all communications from the ED’s Office to MSF Canada and the greater movement as required. Execution of all administrative functions within the ED’s Office, including but not limited to, appointments and scheduling, minute-taking, filing, etc. Coordination of events and scheduling for MSF’s executive team and ED’s Office including communications, logistics, etc.The successful candidate will:
Clarify, prioritize, and follow-up on incoming issues and needs addressed to the ED office, including those of a confidential nature. Determine appropriate course of action, referral, or response, practicing discretion and acting accordingly. Contribute to screening and managing communications with internal and external stakeholders (including the general public, MSF donors, the management team and other MSF entities), in certain circumstances determining appropriate response on behalf of the ED’s office. Coordinate internal communications from the EDO/ MT for All Staff, drafting, proofreading, coordinating content with contributors and proofing. Coordinate and schedule the ED’s agenda, including appointments, reservations, and travel arrangements and itinerary and assist with preparation for events, meetings, media, and donor engagements. Keep ED informed of upcoming commitments, relevant research background material, and following up appropriately. Ensure direct administrative support in copying, filing, scanning, online document organization and management, placing orders, online archiving of files in SharePoint/hard copy, ensure accurate and quickly accessible administrative records and institutional memory and streamline the ED’s authorization and signature processes. Support the management team or other departments by taking on additional tasks or special assignments as required.MSF Canada will provide:
NOTE: Any questions or concerns regarding accommodation and accessibility may be addressed to ask.hr@toronto.msf.org.