Job Title: Executive Assistant
Organization: Action Against Hunger / Action contre la Faim - Canada
Report To: Chief Executive Officer
Location: Toronto, ON
Job Type: Full-Time
Work Hours: 37.5 hours per week
Salary: 40K – 50K per annum
ABOUT US
Founded in 1979, Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. Our mission is to save the lives of severely malnourished children while helping communities become self-sufficient. Recognized as a world leader in the fight against malnutrition, Action Against Hunger has pursued its vision of a world without hunger for almost four decades, combating hunger in emergency situations of conflict, natural disaster, and chronic food insecurity. With more than 8,000 staff in nearly 50 countries, our programs in nutrition, food security, livelihoods, water, sanitation, and hygiene, reach more than 20 million people each year.
ABOUT THE ROLE
The Executive Assistant will be responsible for performing a wide variety of administrative duties and providing executive support to the Chief Executive Officer (CEO). The role will also entail the organization and coordination of meetings with the Board of Directors, Senior Management Team and other workgroups.
JOB RESPONSIBILITIES
§ Provide executive support to the CEO by managing the flow of internal/external information and act on administrative tasks as assigned.
§ Manage the CEO’s daily calendar by organizing and coordinating meetings with the Board of Directors, Senior Management Team, and other work units.
§ Make travel arrangements and reservations, draft agendas, send notifications as well as record, store, and distribute meeting minutes.
§ Answer telephone and electronic enquiries and relay telephone calls and messages to the CEO or other recipients of the information.
§ Prepare, edit, and proofread correspondence, presentations, reports, and other related materials.
§ Conduct research, compile data, statistics and other information on various topics as requested by the CEO.
§ Order office supplies and maintain inventory.
QUALIFICATIONS AND EXPERIENCE
§ Post-secondary certificate or diploma in business administration or a related area.
§ A minimum of three years of administrative assistant experience supporting executive roles.
§ Experience working in the not-for-profit sector and with a board of directors would be considered a strong asset.
KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES
§ Strong knowledge and understanding of administrative and office procedures with excellent attention to detail.
§ Excellent computer skills including proficiency in MS Office 365 Suite and other communication solutions such as Skype, Zoom, etc.
§ Excellent verbal and written communication skills with a high sense of tact, professionalism, and confidentiality.
§ Excellent time management and organizational skills to work with tight deadlines and effectively adapt to changing priorities.
§ Knowledge of Project Management platforms would be considered an asset.
Action Against Hunger Canada is committed to the creation of a diverse and inclusive workplace. We actively welcome applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders. If you are invited to continue the selection process, please notify our human resources representative of any accommodation or special measures that you may require.
Action Against Hunger Canada is committed to promoting the well-being of people around the world and focuses its efforts on saving lives through the elimination of hunger. To that end, we uphold the principles of independence, neutrality, non-discrimination, unrestricted access to assistance, professionalism, and transparency in all our operations. We have ZERO TOLERANCE towards any behavior violating our Code of Conduct, including workplace violence, harassment and sexual harassment, any form of exploitation and abuse, corruption, fraud, and any behavior lacking integrity.
Action Against Hunger Canada is committed to safeguarding children and adults in the communities where we work. Our safeguarding commitment is to ensure that children and adults are protected from both deliberate and unintentional harm or abuse caused by Action Against Hunger staff, including the Prevention from Sexual Exploitation and Abuse (PSEA).
In an effort to safeguard children and adults in communities we work, our offers of employment are conditional on successfully clearing background checks that may include, but are not limited to, criminal records, vulnerable sector screening, and employment references.
To learn more about Action Against Hunger, visit our website at www.actionagainsthunger.ca
This vacancy is archived.