(Associate) Procurement Officer (6 positions)
Job Vacancy | Friday, April 19, 2024
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- Reference Number 240290 Position Level NS 1/2 Department Procurement, Portfolio and Financial Management Department Division Procurement, Portfolio and Financial Management Department Location Asian Development Bank Headquarters Date Posted Friday, April 19, 2024 Closing Date Saturday, May 4, 2024 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The positions are assigned to Procurement Division 1 (PFP1) and Procurement Division 2 (PFP2) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD’s responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in a number of initiatives and have introduced certain changes to procedures to improve ADB’s performance with respect to consultant recruitment, procurement reviews, project implementation, portfolio management and project performance management.
The incumbents will report to a PFP1 or PFP2 Procurement Sector Lead within one of PPFD Procurement Sector Teams (Agriculture, Food, Nature, Rural Development; Energy; Finance and Public Sector Management and Governance; Human and Social Development, Transport; Water and Urban Development).
Your Role
As a/an (Associate) Procurement Officer, you will work closely with other members of the PPFD Procurement Sector Team and engage proactively with Sector Group staff, executing and implementing agencies (EA/IAs), engaged consultants and other stakeholders on all procurement-related aspects of the sector portfolio, to facilitate the successful formulation, processing, administration and monitoring of ADB-financed loan, grant, and technical assistance (TA) projects.
You will:
- Serve as a procurement expert in a PPFD Procurement Sector Team.
Under the supervision of the Procurement Sector Lead Conduct, undertake the transactional review of various procurement documents, including bidding documents, bid evaluation reports, and recommendations for contract award for goods, works nonconsulting and consulting services. Under the supervision of the Procurement Sector Lead, lead on procurement for assigned projects. Provide advice on compliance with ADB Procurement Policy: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time), and Procurement Regulations for ADB Borrowers (2017, as amended from time to time). Support the procurement aspects of the project preparation documents, review and comment on the bidding document and evaluation reports and consolidate comments, requests for clarifications and/or revisions and draft the relevant sections of the electronic procurement approval form (ePAF), for approval by the relevant delegated authority. Support the EA/IAs in preparing various procurement documents to ensure full compliance with ADB’s procurement guidelines and financing agreements. Support Sector Group in processing and administering TA, support the recruitment process in close coordination with the Sector Group. Support the recruitment of individual consultants and resource persons. Support loan/grant/TA and participate in processing missions in preparing the strategic procurement planning report and procurement plan, reviewing contract packaging, and discussing with EA/IAs to support project processing, implementation, and other consultation missions. Where assigned, exercise delegated procurement authority. In discussion with the Procurement Sector Lead, escalate complex matters where it is agreed that they need to be addressed at a higher organizational level. Where assigned, support other non-project-related procurement initiatives led by PPFD, including organization and participation in business opportunities fairs and seminars, internal policy development activities, creation of knowledge products, participation at procurement events. Help develop training materials and case studies and in conducting procurement training to Sector Group, EA/IAs, engaged consultants etc. Contribute to the achievement of corporate targets, including by supporting PPFD and Sector Group in meeting its obligations to management around procurement metrics. Provide mentoring and coaching to less experienced procurement staff. Compile and maintain key procurement metrics covering performance indicators in the sector assigned. Perform any other assignments as required and reflected in the incumbent’s workplan.
Qualifications
You will need:
Bachelor’s degree preferably in engineering, law, business administration or related discipline; preferably with advanced training in public procurement or relevant fields At least 6 years relevant experience in project preparation, processing and implementation with substantial experience in procurement and contract management related to infrastructure and consultant recruitment. Procurement Accreditation Skills Scheme (PASS) accreditation in both procurement and consultant recruitment will be preferred. Non-accredited applicants may be considered and will be required to complete accreditation within one year of appointment. Experience with ADB or similar multilateral development bank’s procurement policies, regulations, guidelines and procedures, and anticorruption policies. Ability to manage priorities and workload within general schedule of work, instructions and standardized practices. Strong conceptual skills and ability to identify issues and appropriate actions. Ability to liaise with counterparts effectively and work collaboratively as a constructive team member. Excellent written (including report-writing) and verbal communication skills in English. Please refer to the link for ADB Competency Framework for National Staff Levels 1-2.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.
Paid leave (including parental) Medical and health benefits Life and other insurance plans Staff development Retirement plan
Additional Information
1) Multiple positions at various levels may be filled from this opening.
2) Actual position title and level will be based on your qualifications, experience and job scope that will be assigned to the selected candidates.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
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