Posting Title: Associate Content and Publications Editor, P2
Job Code Title: ASSOCIATE PROOF-READER/PRODUCTION EDITOR
Department/Office: International Seabed Authority
Duty Station: KINGSTON
Posting Period: 11 March 2021 - 09 May 2021
Job Opening Number: 21-Language-ISA-151732-R-Kingston (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
The post is located within the Executive Office of the Secretary-General at the Headquarters of the International Seabed Authority (ISA) located in Kingston, Jamaica, and reports directly to the Communications Specialist.
Responsibilities
Under the guidance and supervision of the Communications Unit the incumbent will: (A)PUBLICATIONS: a.Liaise with relevant ISA staff to identify upcoming publications and create a yearly publication pipeline;
b.Develop and implement a publications strategy and plan based on agreed priorities and deadlines to ensure timely delivery of high-quality publications;
c.Manage and coordinate the publication production workflow, from copy-editing of manuscript to printing and distribution of print, electronic and multimedia products;
d.Draft, edit and proofread ISA publications, reports, proceedings, and papers as required for internal and external distribution (products include brochures, annual compendiums of selected decisions, workshop proceedings, Technical Studies, etc.);
e.Identify content that can be turned into high-impact infographics, data visualizations or other visuals;
f.Conducting photo research and ensure adequate credits are provided;
g.Liaise with external graphic designers, coordinate layout and design of publications in accordance with ISA Visual Guidelines;
h.Review and clear pre-press layout, design, content and cover art for external print production;
i.Liaise with external publishers and printers;
j.Liaise with distributors, including Amazon for distribution through ISA sales channels;
k.Assist in the preparation of briefing materials and presentations for management and staff for conferences, seminars and workshops.
Introduce the elements of a document management system, coordinate and provide general guidance on document management planning by: a.Managing document life cycles, recommending the adoption of new techniques in information distribution, and innovating in work methods and techniques, making the best potential use of the local market for content management and dissemination;
b.Analyzing document usage and preparing guidelines on various kinds of documents and materials issued by the Authority;
c.Determining the stages in the life cycles of documents in order to identify potential areas for efficiency gains and technical improvements;
d.Planning information management policies and preparing/compiling drafting recommendations that can help the Authority to comply with the highest quality standards in information creation, processing, dissemination, retention and storage;
e.Identifying potential areas of improvement in information distribution and storage.
(B)EDITING
a.Produce, as required, short editorial guidelines based on the UN Editorial Manual and other relevant resources to ensure consistent writing style across the organization;
b.Edit all publications and reports of the Authority, including workshop proceedings, special publications, selected decisions of meetings, conference papers, working papers and any other documentation as required;
c.Rewrite and restructure texts for greater readability and better logical sequence where required;
d.Consult with experts within the Secretariat to clarify any ambiguities and rectify substantive errors in all publications;
e.Check the language version to be edited against the language of the original draft, redraft incorrect or unclear passages and translate and insert any passages that have been omitted;
f.Edit all material normally without revision to ensure accuracy, clarity, cohesion and conformity with the International Seabed Authority's standards, policies and practices;
g.Ensure that all published material is accurate and conforms with the standards, policies and practices of the Authority;
h.Provide authors or others submitting documentation with information on specific aspects of editorial policy and practice and assists them in the preparation of manuscripts;
i.Ensure timely publication of all materials;
j.Make editorial decisions with reasonable speed and communicate them in a clear and constructive manner;
k.Establish clear guidelines for authors regarding acceptable practices for sharing materials and information
Competencies
Professionalism: Knowledge of editorial policies, practices and research techniques. Solid writing and analytical abilities with sensitivity to nuance. Ability to spot errors and inconsistencies in a text. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently
Education
Advanced university degree (Master's degree or equivalent degree) is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Passing the United Nations Competitive Examination for Editors/ Writers, Proof-readers and/or Translators/Précis-writers is desirable.
Work Experience
A minimum of two years of experience in editing within the United Nations system is required.
Knowledge of a broad range of subjects with a recognized specialization in a particular substantive, technical or administrative area is desirable.
Some experience in digital workflow and knowledge of printing-related software such as Adobe, CS4, In-Copy and InDesign, as well as print production experience and familiarity with cost control measures
Languages
A perfect command of English, which must be the candidate's main language, knowledge of French, and knowledge of another official language of the United Nations is an advantage.
Assessment
Evaluation of qualified candidates for this position may include an assessment exercise which will be followed by a competency-based interview.
Special Notice
Candidates eligible for consideration must also be nationals of ISA Member States.
Consideration is given to achieving diverse gender, geographical and economic representation at the ISA, to the extent possible;
ISA reserves the right to not make any appointment to the vacancy, and/or to make an appointment at a lower level from the one advertised.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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