Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2023-10-01
Job Posting End DateAugust 3, 2023
Standard Job DescriptionAssistant Inter-Agency Coordination Officer Organizational Setting and Work Relationships The Assistant Inter-Agency Coordination Officer is usually located in Country Operations, Multi-Country Offices, Regional Bureaux, and Regional Refugee Coordinator¿s Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial support role in ensuring UNHCR's approach to partnership and inter-agency processes are coherent. The main aim is to assist senior management, as well as partner agencies, to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response, coordinate other actors - including development actors at the early stages of a refugee response - and support the adherence to UNHCR inter agency commitments in IDP situations. This should be done in line with UNHCRs Mandate, the Global Compact for Refugees, the 2019 IDP policy, and agreed inter-agency commitments. The Assistant Inter-Agency Coordination Officer ensures that support is provided for strategic planning, assessment, monitoring and analysis, of any joint assessments or interagency plans at the field level The Assistant Inter-Agency Coordination Officer will support all the inter-agency planning and reporting activities. The incumbent will support the Inter-Agency Coordination Officer in maintaining a constant dialogue with sector partners on the overall protection context in close collaboration with all partner agencies (UN and NGOs). A key tool in this regard will be the facilitation and support of periodic working group meetings, as well as to support the broadening of inter-agency information through meeting reports, situation updates and newsletters. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Include partners in the refugee response, respecting their respective mandates and programme priorities. - Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response. - Facilitate humanitarian response coordination activities and support coordination meetings as required, including by preparing meetings, drafting minutes and follow-up documentation. - Manage the flow of information to/from the supervisor and other senior staff, including heads of field offices and field based coordination staff; identify priority matters that need to be urgently addressed by the Supervisor. - Draft correspondence, documents and reports, and prepare tables and ensure follow-up. - Prepare background information for meetings to be attended/chaired by the Supervisor (i.e. agenda, information on the person/organization, information on the topic). - Assist the Sector Coordinators when necessary. - Assist in ensuring appropriate coordination with all refugee partners (including national and international NGOs, the International Red Cross/Red Crescent movement, UN agencies, civil society actors ), through establishment/maintenance of appropriate sectorial coordination mechanisms, including working groups at the national and local level. - Ensure appropriate links with national and local authorities, state institutions, local civil society and other relevant actors and ensure appropriate coordination and information exchange with them. - Contribute to the development and maintenance of a common strategic framework and appropriate guidelines on the IA response by way of facilitating relevant group discussions. - Identify geographical and thematic gaps in IA Coordination, and facilitate the appropriate response to those gaps. - Establish technical groups or task forces as necessary to resolve ad-hoc issues as they arise. - Ensure approval by all relevant national and sub-national authorities of the strategic documents produced by the IA Coordination Unit. - Provide stakeholders with regular reports. - Ensure review of coordination related information management products and work closely with the information management team. - Perform regular field visits and take part in regional coordination meetings. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Social Sciences; Development Studies; Journalism; International Relations; Political Affairs; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses not specified; Relevant Job Experience Essential: Relevant experience in humanitarian or development programme implementation, including experience in facilitating inter-agency coordination at sector or macro-level. Good knowledge of the UN system, NGOs and related planning and coordination practises. Desirable: Expertise in emergency response and preparedness planning and monitoring, including a good understanding of related standards and indicators. Experience in change management and innovation. Work experience in refugee settings. Functional Skills IT-Computer Literacy ER-Inter-Agency External Relations ER-Inter-Agency Leadership/Coordination ER-Inter-Agency Resource Mobilisation PR-Refugee Protection Principles and Framework CO-Public Speaking CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Operational Context
UNHCR National Office in the Czech Republic operates under the auspices of the Representation for Central Europe (MCO Hungary), which covers 4 countries (Czech Republic, Hungary, Slovakia and Slovenia) with different structures: one Representation, 2 National Offices and the Multi-Country office in Budapest.
The war in Ukraine triggered the displacement of more than 535,000 refugees to the Czech Republic (population 10.2 million), who received temporary protection, with over 350,000 currently still recorded in country. While the Czech Republic is not a frontline state, it is one of the key destination countries given the large Ukrainian diaspora as well as job market and opportunities. Amongst the current Ukrainian refugee population, almost half are children, and four-fifths of adults are women. Given the profile of refugees, prevention and response to GBV, anti-trafficking measures, MHPSS and child protection remain central elements within the protection response. AAP and PSEA constitute cross-cutting priorities, informing activities in all sectors. Strategic interventions also focus on supporting the government’s inclusion efforts.
The immediate wave of solidarity from the Czech society, including the Government, humanitarian organizations, NGOs as well as citizens, towards refugees from Ukraine has been extensive. In the medium term, however, the ability of the current social and economic structures to absorb and integrate the sizeable Ukrainian refugee population will be strained. As the situation protracts, the priority needs of refugees are also evolving. The focus is shifting towards integration/”adaptation” of refugees from Ukraine, which entails strong community engagement, effective linkages to regular government safety nets, private sector opportunities, and adaptability of both individuals and existing national systems to a prolonged stay.
UNHCR Czech operation is part of the Regional Response Plan (RRP) and the Ukraine emergency situation, with the Czech Republic hosting amongst the largest Ukrainian refugee numbers in Europe. The RRP in the Czech Republic engages 4 UN agencies and their partners in a coordinated response.
The Assistant Inter-Agency Coordination Officer will be based in Prague, with nationwide missions when needed. He/she will report to the Head of the National Office and work with a team of national and international staff members. UNHCR's workplace is international and multicultural, and therefore inclusive and diverse. It offers opportunities that contribute to professional growth and development, and it requires cultural awareness and sensitivity and adaptation to different communication styles and behaviors.
The Assistant Inter-Agency Coordination Officer position is strategically important for UNHCR in the Czech Republic. The incumbent of this senior position will be responsible for strengthening relationships with other UN agencies and humanitarian organizations and consolidating partnerships around the Refugee Response Plan (RRP), paving the way for meaningful synergies within the response. The position will also play a key role in broader coordination in particular with regards to government relations, ensuring the inter – agency work is coordinated and aligned with government priorities and actions including through the co – chairmanship of the Refugee Coordination Forum (RCF). The position will also play a crucial role in wider information dissemination in support of all actors in the response, including through strategic oversight of UNHCR data collection and analysis exercises, surveys, and the dissemination of results, supporting the evidence-based refugee response; this involves coordinating interagency efforts to develop tools and processes to collect data from refugees, and ensuring that this data is used to inform humanitarian programming. The incumbent will be actively coordinated with the different stakeholders engaged in the response, particularly government departments, as per the National Strategy. This includes central authorities (the line ministries and other bodies of the central government responsible for the refugee response) and at the regional level (municipalities, key administration,), promoting a coordinated and efficient humanitarian response. The position involves public engagement and representation work.
Language Requirements
Knowledge of English as the UN working language of the duty station and Czech language is required.
Desirable Candidate
• Proven ability to lead and facilitate coordination forums, ensuring effective communication and promoting collaboration between partners.
• Experience collecting, analyzing, and disseminating data to inform decision-making processes and improve information management systems.
• Proven ability to build and maintain relationships with key stakeholders, promoting collaboration and cooperation in a multicultural environment.
• International experience is strongly desired.
• Ability to identify and develop partnership opportunities with humanitarian actors, including UN agencies, NGOs, refugee-led organizations, civil society, and government.
• Excellent communication and interpersonal skills, with the ability to work harmoniously and effectively in multicultural settings.
• Experience in various facets of refugees’ integration is desirable.
• Strong analytical and problem-solving skills, with the ability to identify and address complex challenges.
• Ability to work effectively as part of a team, as well as the ability to manage and motivate a team.
• Positive attitude, open-minded, and willing to learn new things.
• Strong writing and organizational skills
Assessment
Evaluation of qualified candidates may include a written test and a competency-based interview.
Additional information:
Candidates must be legally present in the Czech Republic at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
NO-A Salary range: NET CZK 101,959.92 - CZK 125,750.33
Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system:
Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan:
Locally recruited staff members enrolled in the National Health System of Czech Republic.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level): English
,Czech
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Desired languages
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Operational context
Additional Qualifications
SkillsCO-Drafting and Documentation, CO-Public Speaking, ER-Inter-Agency External Relations, ER-Inter-Agency Leadership/Coordination, ER-Inter-Agency Resource Mobilisation, IT-Computer Literacy, PR-Refugee Protection Principles and Framework
Education
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
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Additional Information
Functional clearanceThis position doesn't require a functional clearance