Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2023-06-16
Job Posting End DateMay 29, 2023
Standard Job DescriptionAssistant Inter-Agency Coordination Officer Organizational Setting and Work Relationships The Assistant Inter-Agency Coordination Officer is usually located in Country Operations, Multi-Country Offices, Regional Bureaux, and Regional Refugee Coordinator¿s Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial support role in ensuring UNHCR's approach to partnership and inter-agency processes are coherent. The main aim is to assist senior management, as well as partner agencies, to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response, coordinate other actors - including development actors at the early stages of a refugee response - and support the adherence to UNHCR inter agency commitments in IDP situations. This should be done in line with UNHCRs Mandate, the Global Compact for Refugees, the 2019 IDP policy, and agreed inter-agency commitments. The Assistant Inter-Agency Coordination Officer ensures that support is provided for strategic planning, assessment, monitoring and analysis, of any joint assessments or interagency plans at the field level The Assistant Inter-Agency Coordination Officer will support all the inter-agency planning and reporting activities. The incumbent will support the Inter-Agency Coordination Officer in maintaining a constant dialogue with sector partners on the overall protection context in close collaboration with all partner agencies (UN and NGOs). A key tool in this regard will be the facilitation and support of periodic working group meetings, as well as to support the broadening of inter-agency information through meeting reports, situation updates and newsletters. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Include partners in the refugee response, respecting their respective mandates and programme priorities. - Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response. - Facilitate humanitarian response coordination activities and support coordination meetings as required, including by preparing meetings, drafting minutes and follow-up documentation. - Manage the flow of information to/from the supervisor and other senior staff, including heads of field offices and field based coordination staff; identify priority matters that need to be urgently addressed by the Supervisor. - Draft correspondence, documents and reports, and prepare tables and ensure follow-up. - Prepare background information for meetings to be attended/chaired by the Supervisor (i.e. agenda, information on the person/organization, information on the topic). - Assist the Sector Coordinators when necessary. - Assist in ensuring appropriate coordination with all refugee partners (including national and international NGOs, the International Red Cross/Red Crescent movement, UN agencies, civil society actors ), through establishment/maintenance of appropriate sectorial coordination mechanisms, including working groups at the national and local level. - Ensure appropriate links with national and local authorities, state institutions, local civil society and other relevant actors and ensure appropriate coordination and information exchange with them. - Contribute to the development and maintenance of a common strategic framework and appropriate guidelines on the IA response by way of facilitating relevant group discussions. - Identify geographical and thematic gaps in IA Coordination, and facilitate the appropriate response to those gaps. - Establish technical groups or task forces as necessary to resolve ad-hoc issues as they arise. - Ensure approval by all relevant national and sub-national authorities of the strategic documents produced by the IA Coordination Unit. - Provide stakeholders with regular reports. - Ensure review of coordination related information management products and work closely with the information management team. - Perform regular field visits and take part in regional coordination meetings. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Social Sciences; Development Studies; Journalism; International Relations; Political Affairs; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses not specified; Relevant Job Experience Essential: Relevant experience in humanitarian or development programme implementation, including experience in facilitating inter-agency coordination at sector or macro-level. Good knowledge of the UN system, NGOs and related planning and coordination practises. Desirable: Expertise in emergency response and preparedness planning and monitoring, including a good understanding of related standards and indicators. Experience in change management and innovation. Work experience in refugee settings. Functional Skills IT-Computer Literacy ER-Inter-Agency External Relations ER-Inter-Agency Leadership/Coordination ER-Inter-Agency Resource Mobilisation PR-Refugee Protection Principles and Framework CO-Public Speaking CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Desirable incumbent should have relevant experience working with humanitarian emergencies (refugee or IDP response) or migration or social assistance related issues, this may include previous experience working with UN Agencies, international/national NGOs, civil society associations or government institutions, and additionally previous responsibilities that demonstrate experience facilitating coordination and/or liaising between various stakeholders. The candidate should be fluent in English (C1) and Polish (native).
Eligibility Criteria:
This position is open to applications from internal and external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.
Candidates must be primarily nationals of Poland and be locally recruited within the country of their employment. The minimum educational requirement for this position is a university degree.
Your application will NOT be considered if;
- The application form is not duly filled.
- The questionnaire at the end of the application form is not answered. (for external candidates)
Additional Information:
Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
UNHCR’s workforce consists of many diverse nationalities, cultures, languages and opinions. We seek to sustain and strengthen this diversity and to ensure equal opportunities, as well as an inclusive working environment, for our entire workforce. Joining us means living, sharing and promoting these core values of inclusion, diversity and gender equality. Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
UNHCR reserves the right to retain applications and consider external candidates applying to this post for other similar positions with UNHCR at the same grade or lower level and with similar job description, experience, and educational requirements for the appointment of a shorter duration (Temporary Appointment).
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme is subject to proof of vaccination against Covid-19.
Remuneration & Benefits:
A competitive compensation and benefits package is offered. The monthly net salary is between PLN 11,273 and PLN 14,203 depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.
UNHCR also offers comprehensive medical insurance and pension plans.
Required languages (expected Overall ability is at least B2 level): Polish
,English
Desired languages
,
Operational context
https://www.cdc.gov/travel
Poland’s eastern borders with Belarus, the Russian Federation and Ukraine serve as the European Union’s external boundaries. The country currently hosts over 1 million refugees from Ukraine, in addition to a smaller number of asylum seekers and refugees from different countries.
UNHCR has been in Poland for 30 years (since 1992), working with national authorities on refugee-related matters. With the Ukraine emergency, UNHCR has substantially scaled up its presence and operations. It currently has a Country Office and Frontex Liaison Office in Warsaw, two Field Offices in Warsaw and Lublin and two Sub-Offices in Rzeszow and Krakow, with a workforce of nearly 140 national and international staff.
The overarching principles guiding UNHCR’s strategy in Poland include: i) localization and centrality of protection, ii) strengthening national systems, avoiding duplication and rationalizing the Refugee Coordination Model (RCM) so that it serves the purpose efficiently and iii) capitalizing on the Global Compact for Refugees (GCR) paradigms to advance the rights of refugees and stateless persons in Poland.
As the UN-mandated agency to provide international protection to refugees, UNHCR leads the refugee coordination structure in support of the Government-led response, with the aim to complement, support and strengthen the national response to the refugee crisis, along with ensuring no duplication of interventions and complementarity of action.
In consultation and coordination with Country Office and other Field Offices, and further complementing pre-existing local government coordination mechanisms the incumbent will:
Lead inter-agency and I/NNGO humanitarian coordination for AoR by bolstering information sharing, pro-actively identifying activity gaps or duplications and facilitating government-humanitarian engagement as necessary.
Plan and facilitate regular coordination meetings between authorities and humanitarians and ad-hoc operational meetings, including secretariat support to document discussions and ensure follow up on action points.
Act as the Liaison with government officials/partners on UNHCR’s operations in Podkarpackie.
Develop and establish, maintain existing and promote the use of harmonized inter-agency coordination mechanisms and tools amongst partners.
Specifically, support localized inter-agency and internal operational contingency planning and winterization response.
Provide support to national level-led Regional Response Plan (RRP) activities, that may include promoting use of ActivityInfo, drafting of Podkarpackie specific narratives, facilitation of training, etc.
Provide support in the preparation of reports and external relations activities, including donor or media visits.
Engage with the Information Management team to develop necessary infographics, data sets, data tools and data analysis as necessary to support enhanced inter-agency coordination.
Ensure close collaboration with CO Sr. Inter-Agency Coordinator and support national level activities as necessary.
Additional Qualifications
Skills
Education
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position doesn't require a functional clearance