Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2024-01-01
Job Posting End DateNovember 2, 2023
Standard Job Description
Assistant Information Management Officer
Organizational Setting and Work Relationships
The Assistant Information Management Officer assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information.
The incumbent operationalizes data standards developed at the central level in field operations, compiles data and analyses information from populations of concern. S/he supports the Programme Team and UNHCR's implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
- Operationalize country-specific common data standards and promote them with partners, including UNHCR data standards and the IASC Common Operational Datasets.
- Compile, aggregate and analyze data and information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data.
- Support the operation in the analysis of processed data and information and perform data quality and consistency control.
- Facilitate the analysis of cross-border information between relevant countries.
- Assist in training staff involved in information management activities, including data collection and data entry teams.
- Support and leverage geographic data for map production and use in geographic information systems (GIS).
- Share UNHCR data with partner agencies and maintain Portal data and information in-line with agreed frequencies.
- Provide technical Information Management support to Needs Assessment processes, specifically in data collection, processing/collation and analysis.
- Liaise with partners and represent UNHCR in meetings related to the functions.
- Make recommendations and provide advice on the technical information management requirements.
- Assist in training of data entry and data collection teams.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Information Technology, Demography, Statistics, Social Sciences
or other relevant field.
Certificates and/or Licenses
Not specified
Relevant Job Experience
Essential
Knowledge of the UN system and the humanitarian community.
Ability to formulate IM-related technical requirements and Operating Procedures.
Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
Desirable
Successful participation in the Operational Data management Learning Programme is desirable.
Experience in web design and software development is an asset.
Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres is desirable.
Experience with HTML, PHP, ASP and/or Java is an asset.
Functional Skills
DM-Data collection methodologies
DM-Data Management
IM-Statistics Analysis
DM-Data Interoperability
DM-Data science methodologies
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Educational Background:
Data analysis, computer engineering, information and communication technology.
Master's degree strongly preferred
Work Experience:
Relevant experience in a local context and exposure to humanitarian work.
Language Skills:
Excellent language skills in Romanian and English.
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel
Nature of Position:
By mid-October 2023, nearly 3,4M refugees have entered Romania from Ukraine (either directly or through Moldova). Governmental coordination structures were activated at the onset of the refugee influx at the end of February 2022 – with an emergency response (led by the Department of Emergency Services) built upon the emergency structures developed for COVID-19 and a protection/integration focused response coordinated under the Prime Minister’s Office, led by Government Working groups (under the National Plan of Measures (NPM), launched in July 2022).
UNHCR coordinates the refugee response of UN agencies and NGOs in support of the Romanian Government through the Regional Refugee Response Plan (RRP) which is led by UNHCR. The coordination structure is composed of a variety of working groups implementing sector work plans aligned with the NPM. The RRP Romania brings together 34 (appealing) partners -UN agencies, international NGOs and national NGOs – around a common vision/set of strategic objectives to respond to the refugee situation in Romania. The Refugee Coordination Model (RCM) was established in March 2022 to implement the RRP in Romania.
The Assistant Information Management Officer leads the Information Management responsibilities within the Inter-Agency Coordination Unit and reports directly to the Sr. Inter-Agency Coordination Officer. The Assistant Information Management Officer will support the Senior Inter-Agency Coordination Officer in ensuring that the RRP is data-driven and based upon evidence. This includes supporting the respective RRP sector leads in information collection, analysis, and visualization, and support the RRP sector leads and the inter-agency team to monitor the progress of the RRP strategy against a set of Romania-specific and regional indicators. The Assistant Information Management Officer will provide comprehensive information and reports that will assist the Sector Leads and the Senior Inter-Agency Coordinator to make data-driven predictions and assist in decision-making. Data visualization will be done through the development and publication of sector-specific dashboards and other tools/data outputs. The Assistant Information Management Officer will also lead the mapping of humanitarian services in services advisor and track finances/financial resources across the RRP partners through the development and maintenance of a purpose-built database.
Living and Working Conditions:
Bucharest is a family duty station with H classification located at the crossroads of Central, Eastern, and Southeastern Europe. It borders Bulgaria to the south, Ukraine to the north, Hungary to the west, Serbia to the southwest, Moldova to the east, and the Black Sea to the southeast.
The official language in the country is Romanian with English as official UN working language.
Romania has a temperate-continental climate and four different seasons with temperatures varying throughout the year:
Spring: (from March to May; mild)
Summer: (from June to August; usually torrid and dry)
Autumn: (from September to November; rainy season)
Winter (from December to February; quite harsh with frequent snowfall).
Romania has a well-established public transportation network. The most common way to travel within the city is by taxi, bus, tram, or metro. Online taxis application is commonly used in the city. Trains are almost available to/from all major cities. The major international airport in Bucharest, Romania is Henri Coanda (IATA: OTP) International Airport. Major streets in larger cities and major inter-city roads are generally in fair to good conditions.
The accommodations with minimum standards are available.
Additional Qualifications
SkillsDM-Data collection methodologies, DM-Data Interoperability, DM-Data Management, DM-Data science methodologies, IM-Statistics Analysis
EducationBachelor of Arts (BA): Demography, Bachelor of Arts (BA): Information Technology, Bachelor of Arts (BA): Social Science, Bachelor of Arts (BA): Statistics
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position doesn't require a functional clearance