This position will be based in our WRI office in Washington DC. Applicants will be expected to hold existing work authorization for their preferred location at the time application is submitted. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The world needs to cut its emissions in half by 2030 and reach net-zero by mid-century to prevent the worst effects of climate change. To address this urgent & daunting challenge, WRI’s Global Climate Program undertakes research to evaluate the technical, economic and social benefits of climate action, and the costs of inaction. We work with national governments, international policymakers, businesses, civil society, local governments, and other non-state actors as they pursue their own emissions-reduction and adaptation goals, and we build tools to track global progress and ensure equity & accountability in delivering on those goals. https://www.wri.org/climate
Job Highlight:
You will Report to Director, GHG Protocol. As the Administrative Specialist with the Greenhouse Gas Protocol (GHGP), you will provide executive support to the Director. Your specific responsibilities will include: calendar scheduling, travel and visa support, timesheet and expense management, event coordination, and other tasks as assigned. You will provide admin support to the GHG Protocol Director, senior managers, and project teams, as well as maintain some operational responsibilities across GHGP projects. You will function as a close partner to the GHGP Director, proactively resolve issues, and ensure preparation for upcoming travel, events, and commitments, while also supporting the development, communications, and cohesion of the GHG Protocol team. You will be supported by the Climate operations team and program coordinators as well as GHGP team and program coordinators.
What will you do:
Executive Support to GHGP Director (70% time):
Manage Director’s daily calendar and coordinate scheduling of internal, external, and team meetings; support agenda planning and meeting preparation
Support communications for the Director; collaborate with external contacts, draft talking points, and prepare presentations with senior managers
Plan and make travel arrangements, secure visa requirements, and other travel-related support
Prepare and monitor Director’s expense reports, timesheets, and other administrative tasks
Identify opportunities and execute administrative and logistics actions to improve operational efficiency
Improve communications among the GHGP Director and the team and with partners and donors
Keep a calendar and maintain electronic filing system
Coordinate conference, webinars, and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel and visa support for WRI staff and event participants
GHGP Project Management Support (30% time):
Support project managers in coordinating with external partners, and provide close liaison across WRI programs, departments, and international offices
Support project managers in the development and tracking of project workplans, deliverables, and task assignments
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare sub grant and contract agreements and advise Project Managers in working with partners and contractors to ensure agreements are completed on time, including the accurate submission of progress and financial reports
Coordinate outreach efforts on behalf of projects
What will you need:
Education: You have a completed Bachelor’s degree
Experience: You have a minimum of 3 years full-time work experience in business administration, executive support, or relevant professional environment
Proactively identify problems and working with colleagues to develop solutions
Strong process orientation with sensitivity to quality, timelines, and organizational systems
High level of comfort with Microsoft Office and web-based communications (Teams, Zoom)
Familiarity with CRM database (Salesforce) or project management softwares (Asana, Monday) preferred
Strong commitment to WRI’s mission, values, and approach
Languages: Position requires professional fluency in written and spoken English, though you may have opportunities to use Spanish, Portuguese, Indonesian, Amharic, Mandarin, and Hindi in communication with Climate Program colleagues
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
Potential Salary:
The salary range for this position is between 69,000 USD and 78,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 15, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US. The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities. A workplace that strives to put diversity and inclusion at the heart of our work. The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI. Long-term commitment to hybrid working model with flexible working hours. Generous leave days that increase with tenure.About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This vacancy is archived.