Back Administration and Budget Officer

Requisition ID 33680 Office Country United Kingdom Office City London Division Communications Department Contract Type Fixed Term Contract Length 2 years Posting End Date 17/07/2023

Purpose of Job

The Officer, Donor Visibility supports the activities of the Donor Visibility team and other teams in the Communication Department, as required, to ensure the smooth delivery of donor visibility work and appropriate use of budgets.

This includes support in overview and management of donor visibility – several budgets, including project-specific funds provided by donors and funds from donor management fees for visibility activities. In addition, the incumbent will help the team in reporting to donors and organise donor-related events.

For this role to be successful the incumbent needs to be able to work with SAP and have exceptional organisational skills. The Officer, Donor Visibility will be interacting with other budget officers in the Bank, with Donor Funds Ops and Accounts Control, Banking teams, Resident Offices (ROs).

Accountabilities and Responsibilities

• Provides administrative support to the Donor Visibility team and to the wider Communications Department to help smooth delivery of donor visibility products
• Helps to coordinate the overall management of the various Donor Visibility budgets to ensure their efficient use.
• Develops clear step-by-step guidelines for use of donor funds a) by EBRD colleagues who make use of such funds and b) for EBRD budget officers (in ROs) helping those colleagues
• Trains colleagues in claiming expenses, booking trips via the Bank’s systems and similar topics
• Assists in arranging storytelling and other donor visibility-related trips.
• Assists RO budget holders in dealing with donor-funded expenses for donor visibility activities
• Maintains donor visibility output log and helps reporting to donors and internally.
• Monitors and collates press coverage, including by using the new service, Cision, relevant to donor visibility for distribution inside and outside the Bank.
• Performs other ad-hoc tasks, as required to ensure the smooth work of the Communications Departments

  Knowledge, Skills, Experience & Qualifications

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Knowledge/Experience

  • Good understanding of the Bank, its mandate and its regions
  • Experience of working in an international environment
  • Experience in keeping track of complex budget issues

    Technical Skills

    • Good written and oral English language communications skills.
    • Knowledge of SAP
    • Excellent knowledge of Xcel Microsoft
    • Exceptional organisational and administrative skills
    • Ability to use own initiative to solve issues and work independently while seeking advice when needed
    • Good interpersonal skills

      What is it like to work at the EBRD?

      Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

      The EBRD environment provides you with:

      • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
      • A working culture that embraces inclusion and celebrates diversity;
      • An environment that places sustainability, equality and digital transformation at the heart of what we do.

        Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.