Hardship Level (not applicable for home-based)H (no hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeInternship
Target Start Date2024-02-01
Job Posting End DateFebruary 11, 2024
Terms of Reference• Eligible to work in Canada (work permit – Canadian residents- Canadian Citizens)
• University degree or college degree in progress or completed within the last 24 months.
• Experience in Administrative works is an asset.
• Experience in SharePoint is an asset.
• Excellent communications skills.
• Experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Excellent organizing skills and good attention to details.
• Be able to multi-task and prioritizing workload.
• Eligible to work in Canada (work permit – Canadian residents- Canadian Citizens)
Duties and Responsibilities:
Employee Engagement
The incumbent will be responsible for updating the PSP Canada SharePoint site, ensuring that the online collaborative calendar of activities is regularly updated and identifying ways we can improve visibility and usability for all colleagues in the office.
The incumbent will also be responsible updating staff list and interns list and schedules within the PSP Office.
HR/Procurement
An important component of the role will be researching, designing and implementing tools or platforms to help PSP Canada updating the flowcharts and in relation to HR, Procurement and budget monitoring on SharePoint sites.
The incumbent will be responsible for updating Asset management tracker and office recording.
Duties and Responsibilities
• Assist in updating current SharePoint pages.
• Policy research and updates on local SharePoint PSP Canada.
• Assist in providing material needed from office to support operation PSP Americas in the region when needed.
• Assist in drafting supplier correspondences and reports.
• Assist in office procurement.
• Responsible in maintaining monthly inventory, and in the distribution of stationery supplies as well and to assist in sending/receiving mail and couriers.
• Assist in digitalizing administrative/finance documents.
• Asset management update and Barcoding office equipment.
• Assist in HR/admin tasks (attendance record, travel arrangements quote, etc.).
• Perform other related duties as required.
,
,
,
,
Skills
Education
Certifications
Work Experience
Other informationThis position doesn't require a functional clearance
Home-BasedNo