Under the overall guidance of the Director of the Department of Financial and Administrative Management (DFAM), the Chief of the Finance and Accounting Division (FAD), and the Head of Manila Institutional Financial Services (MIFS), and under the direct supervision of the National Accounting Compliance Officer and the National Accounting Compliance Supervisor, the successful candidate supports the review and analysis of financial data. The role provides assistance to Country Offices (CO) and the Global Shared Services Centre (GSSC) in resolving accounting issues, and undertakes routine monitoring of transactions processed through WAVE systems to ensure accurate financial reporting and compliance with International Public Sector Accounting Standards (IPSAS) and Financial Management Rules and Procedures (FMRP).
General Accounting Work
Provide support and guidance to Country Offices (CO), Regional Offices (RO), and GSSC on accounting and financial matters in accordance with IOM financial policies and procedures including the Financial Management Rules and Procedures (FMRP) and relevant FAD guidance.
Work in coordination with Panama Institutional Financial Services, GSSC, and FAD Teams to resolve issues and enhancements in WAVE and related processes.
Provide guidance to Country Offices and Regional Offices on financial reporting, accounting compliance, and Oracle ERP financial processes.
Review tickets assigned through the Financial Coordination Platform (FinCoorP) maintaining a high
level of tickets completion/resolution, to avoid having long overdue tickets.
Recommend improvements in internal controls and accounting practices based on IOM accounting policies and procedures, generally accepted accounting principles, and best business practices.
Accounts Compliance Review
Review and analyze periodically the trial balance of assigned COs' (i.e., bank/cash books, vendor accounts, purchase orders, assets, VAT, suspense accounts, etc.)
Review/analyze accounts, coordinate findings with offices, monitor office responses and continuously follow up on unresolved issues until expected results are achieved.
Escalate any material findings and provide status updates to the Head of MIFS, FAD, TSY, GSSC and/or RO, as applicable.
Evaluate/identify exceptions, deviations, errors, and critical issues noted during the review, summarize, and communicate findings to relevant Finance, RMO and COM; recommend corrective actions to be taken in line with IOM policies and procedures to relevant Finance, RMO and COM.
Monitor that checklist reviews are performed based on the annual plan and that minimum requirements for the number of reviews are met and timely coordinated.
Assess annually the performance of Offices and the related risk factors to determine the financial risk assessment of COs for the purpose of determining the level and frequency of review required for each CO.
Month-End Closing Procedures
Review and analyze month-end balances of assigned COs to remind RMO/finance staff of the completion of month end procedures and coordinate exceptions noted.
Check the completeness of accounting returns to verify that accounts are valid, complete, fairly presented and comply with IOM's established policies and procedures.
Assist in monitoring clearing accounts and other balance sheet accounts and follow up with Country Offices on outstanding balances or reconciliation issues.
Provide guidance to COs on subjects related to closing of accounts and analyze issues and errors encountered during account closure, including coordination to relevant units.
Others
Provide assistance in preparing information and documentation required for internal and external audits.
Maintain records, monitoring files, and tracking tools related to accounting compliance reviews and financial monitoring activities.
Provide training to COs finance staff, newly hired ACU staff on IOM accounting and Oracle ERP system as required,
Travel to COs, ROs, and HQ as may be required in the performance of assigned tasks.
Perform other accounting functions as may be require.
EDUCATION
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
SKILLS
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies - Behavioural indicators – Level 1
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes
Please refer to this link for guidance on IOM Job Category.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.No late applications will be accepted. Only shortlisted candidates will be contacted.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies