Org. Setting and ReportingThis position is located in the UNODC Country Office in the Federative Republic of Brazil (COBRA), with duty station in Brasilia, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall guidance of the Country Representative, with functional supervision from one or more officers at COBRA. For more information on UNODC, please visit www.unodc.org ResponsibilitiesWithin limits of the assigned authority, the Team Assistant will be responsible for the following specific duties: • Use standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards. • Provide general office support services to help ensure the smooth functioning of the organizational unit. • Assist the project teams by providing administrative support in the preparation and organization of documentation, under the guidance of the immediate supervisor, according to the rules and procedures established by the United Nations. • Support the processing of requests to the organizational unit by compiling, systematizing and preparing related information and documentation, and by liaising with other units to obtain relevant information. • Support Low-Value Acquisitions (LVA) processes in the internal UN ERP system (SAP/UMOJA). • Support the office in administrative procedures in internal systems, including Inspira, Umoja, UniteDocs, PowerApps, UN Info, Unite Self Service, etc. • Maintain files (both paper and electronic) and databases for work units. • Assist in producing necessary documents based on the nature of administrative requirements, for the review and approval of the relevant authority. • Provide support to the supervisor in more complex operations; coordinate distribution of pertinent documents to concerned parties, ensure appropriate follow-up action, etc. • Assist in maintaining relevant internal databases and files; keep track of any contractual agreements, systems contracts, etc. and inform affected users of contractual rights and obligations. • Draft routine and non-routine correspondence. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Assist with development of standardized templates and Standard Operating Procedure (SOP) to support the office. • Perform other duties as assigned. CompetenciesProfessionalism: Knowledge of general office and administrative support. Knowledge of administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceAt least two (2) years of work experience in administrative services, human resources, procurement, travel or a related area is required. The minimum years of relevant experience is reduced to zero (0) for candidates who possess a first-level university degree or higher. At least one (1) year of work experience in conference services, event management or a related area is desirable. Work experience at the United Nations or other international organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Portuguese and Spanish are desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).