About the role: This is a 24 month, replacement role with unaccompanied terms based in N’Djamena, Tchad with up to 25% of the time scheduled and spent in the programmes areas (Goz Beida, Bagasola), with a salary Grade 5 €44,095 - €48,995.
You will report to the Country Director and will line manage the Admin and HR Manager, the Logistics Officer, the Goz Beida based IT Officer, the Storekeeper and will technically support the Base Manager in Goz Beida and the Log Officer in Bagasola. You will liaise with the Programmes Director, Area Coordinator, the Emergency Response Program Manager, Country Finance Manager, other key staff and the Dublin-based Regional Logistics Advisor and HR Advisor.
We would like you to start in September 2020.
Your purpose: As a member of Concern Chad’s Senior Management Team (SMT), the Systems Director (SD) will support the effective and efficient delivery of Concern’s programmes by managing and developing the support systems (Administration, HR, Logistics, IT, Assets) whilst following Concern Worldwide and donor policies and standards. This includes ensuring appropriate strategic direction for systems and operational responsibility for security management.
You will be responsible for:
Systems management
· Reviewing procedures in all locations with regular monitoring and support visits (up to 25% of the time in the field) to ensure standard policies are adhered to.
· Managing information systems to monitor and report on the effectiveness and efficiency of Admin, HR, IT, transport and logistics departments
· Reviewing of all external contracts to ensure consistency, clarity and minimize liability for Concern.
· Ensuring overall compliance with Concern’s global standards, procedures and policies.
· Leading on development and implementation of environmental standards and practices across Concern operations in Chad
Logistics management (Procurement, Stock & Fleet)
· Ensuring accurate and timely transport reports and any recommendations to SMT.
· Assessing the transport requirements of the country programme on a regular basis and ensuring appropriate solutions are implemented.
· Ensuring fuel management practices and procedures are tightly controlled and regularly reviewed.
People management and HR
Identifying strategic training needs.
Ensuring each systems team member understands what is expected of them.
Monitoring and reviewing team performance; giving corrective feedback where required and taking decisive action in the case of poor performance.
Ensuring the systems function is meeting its commitments to providing a safe working environment.
Asset management
· Developing a multi-year plan for asset replacement (fleet and IT)
· Managing the fixed asset register and ensuring all assets are managed and accounted for in line with Concern and donor policies
· Ensuring timely and routine disposal of assets, equipment and furniture to ensure maximum economic return.
· Ensuring national and international environmental standards are adhered to during disposal
Facilities management & Administration
· Ensuring adequate supplies, staffing and support systems are in place for all Concern’s premises
· Ensuring leases for premises are actively managed and contracts assessed
· Ensuring all issues related to government authorisations are managed proactively.
· Ensure all offices, guest houses and international staff residences meet security, health and safety standards.
Security Management
Information Technology
· Ensuring that all HF, VHF and other communications equipment is operational, used in line with communications policy and that requisite training is provided to staff on usage protocols
· Liaise with Dublin IT support and the Regional IT Advisor in relation to IT maintenance and IT equipment and management.
· Developing staff IT capacity, skills and confidence in using common software packages.
Budget management
· Costing systems requirements for funding applications.
· Identifying all donor-specific system requirements to ensure compliance**
Your skills and experience will include:
· Relevant graduate qualification
· Five years’ experience in a systems/operations position with an international NGO, with two years at a senior level, and at least 2 two years experience working abroad
· Management of diverse and multi-operational teams, including the ability to lead and motivate others
· Strong training and mentoring skills.
· Previous work in a similar context
· Management of a diverse team of senior staff
· specialist knowledge and experience in one area of systems
· Excellent communication and interpersonal skills and an ability to motivate others
· Delegation, time management and prioritizing skills
· Computer literate and good knowledge of Word and Excel.
· Empathy with Concern’s mission, vision and goals, and our target group
We would also like:
· You to be flexible, reliable and proactive
· You to be culturally sensitive and empathic to others
· You to be able to work under pressure and to strict deadlines;
· You to have some sense of humour
· You to travel frequently to rural field locations and spend periods of time away from the capital in fairly basic conditions
· A ‘can do’ attitude
This vacancy is archived.