Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Supply Chain Officer and direct supervisor of the Supply Chain Coordinator, the incumbent will be responsible for the following duties:
Prepare and consolidate all procurement requisition forms for Country Office Administration; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.
Keep track of the Organization's assets in Costa Rica, organize the annual physical inventory, use the MAIA tool for scanning asset tags. Coordinate facilities maintenance, control supplies inventory (physical and digital).
Coordinate insurance policies with the National Insurance Institute (INS), vehicles, technological equipment, furniture, and civil liability.
Review vendor invoices, prepare IST with Finance staff, the timely payment to suppliers/service providers.
Follow up on the acquisition and control of mobile telephony, lines and equipment, control and process monthly payment of public utilities (water, internet, telephones, ICE, etc. ).
Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices by OIPA App
Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoring of vehicle logbooks, and coordination of vehicle maintenance. Assist in coordinating and monitoring the