Org. Setting and ReportingThis position is located in Bogota within the United Nations Verification Mission in Colombia (UNVMC) and falls under the Mission Support Division (MSD). The Supply Officer will serve as Chief of Life Support Unit, which operates under the direct supervision of the Chief Service Delivery Section. The Chief Life Support Unit will be responsible and accountable for managing an average of 2.2 million USD for the provision and oversight of critical and core support services essential to the Mission, including conference and catering services, Rations, Petrol Oils and Lubricants (POL) product and services, and the provision of general supply services across all Mission sites. Responsibilities• Develops, reviews, and manages contracts for the provision of life support services, including catering and food rations, fuel and POL products, water supply, and other general support services, ensuring compliance with UN rules and regulations. • Plans and prepares cost estimates, budget implications, and long-term forecasts for life support services in coordination with the Mission’s planning and budget cycles. • Monitors implementation of life support contracts and vendor performance; ensures key performance indicators (KPIs) are met and addresses shortfalls proactively. • Conducts market research and reviews best practices in the life support operations. • Initiates procurement processes and maintenance in line with mission environmental sustainability guidelines. • Leads technical assessments and field visits during planning, implementation, expansion, or closure of mission sites to ensure the efficient use of resources. • Develops asset redeployment and disposal plans during mission transitions or closures of field offices, in coordination with relevant stakeholders. • Ensures the implementation of accurate, complete, and reliable stocks and inventory records and internal control systems under SAP ERP, including Microsoft tools used by the UN. • Analyzes audit findings, performance reports, and operational challenges; prepares and implements corrective action plans as needed. • Prepares and validates reports extracted from SAP ERP and other Microsoft tools, including Power BI reports, resolving discrepancies and ensuring data accuracy across all life support-related records. • Tracks and monitors goods in transit in coordination with MOVCON, ensuring prompt receipt and inspection of deliveries as per existing Mission demand plans. • Prepares and reviews supply-related cases for submission to the Local Committee on Contracts (LCC) and the Headquarters Committee on Contracts (HCC), and represents the Unit in relevant contract or coordination meetings. • Guides and supervises Life Support Unit personnel, including mentoring of junior staff and oversight of work plans and performance. • Ensures the integration of environmental sustainability principles and gender-sensitive approaches in all areas of life support planning and implementation. • Performs other duties as required. CompetenciesProfessionalism: Practical knowledge in life support operations, including inventory management and storekeeping management (receiving, distribution, storage, disposal, and safety management), strong contract administration, and development of standard operating procedures (SOPs). Solid understanding of internal UN guidelines and procurement policies, practices, and procedures, as well as environmental standards applicable to UN field missions. Proven analytical and problem-solving skills through existing tools, including the ability to research and analyze data, develop operational plans, and provide sound technical recommendations through Power BI or equivalent. Demonstrated ability to establish, maintain, and supervise management control systems for assets, materials, services, and vendor performance, with fiscal awareness and responsibility, and knowledge of UN financial rules and regulations. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with complex challenges and remains calm under pressure. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments and adjusts priorities as required; allocates appropriate time and resources for completion of work; anticipates risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; provides oversight, supports subordinates, and assumes responsibility for delegated assignments; takes personal responsibility for own shortcomings and those of the work unit, as applicable. Client Orientation: Considers all those to whom services are provided as “clients” and seeks to understand their perspectives; establishes and maintains productive partnerships with clients by gaining trust and respect; identifies clients’ needs and proposes appropriate solutions; keeps informed of ongoing developments inside and outside the clients’ environment to anticipate potential issues; keeps clients informed of progress and setbacks in projects; delivers services and outputs within agreed timelines. Managing performance: Delegates the appropriate responsibility, accountability and decision- making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly. EducationHigh school diploma or equivalent is required. Job - Specific QualificationA technical or vocational certificate in business administration, logistics, or another relevant field is required. Additional training in warehouse safety management, ERP-based inventory/warehouse management systems (such as Umoja), and business intelligence tools (e.g., Power BI) is desirable. Work ExperienceA minimum of ten (10) years of progressively responsible experience in supply services, administration, logistics, engineering, project management, or a related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree. At least four (4) years of supervisory experience in areas of Fuel, Rations, and Inventory warehouse management is required. Experience in the use of Enterprise Resource Planning (ERP) systems for inventory and supply chain management (such as SAP/Umoja and Power BI) is desirable. Experience in budget management, including budget performance levels, is desirable. Experience in managing support services in international peacekeeping or other international field operations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Spanish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
This vacancy is archived.