Back STAGES II Spot checks/ Data Verification

  • Added Date: Monday, 15 April 2019
  • Deadline Date: Sunday, 28 April 2019

Project Background:

The STAGES (Steps towards Afghan Girls Education Success) project is working to transform the educational status of marginalized girls through improved access to quality education options, with an emphasis on relevant, inclusive, accessible and effective learning opportunities for girls. The project addresses access to education, learning outcomes and barriers to girls’ education. It includes six partners: AKF, Care, CRS, Save the Children, AEPO and AKES.

STAGES Project Management Unit (PMU) seeks to procure the services of a contractor to conduct data verification on data reported by implementing partners in 16 provinces.

These partner NGOs are working in Badakhshan, Baghlan, Balkh, Bamyan, Daykundi, Faryab, Ghor, Ghazni, Kabul, Kandahar, Kapisa, Khost, Kunduz, Paktia, Parwan, and Herat, particularly in rural areas where there are limited educational opportunities for children.

Objective of the Assignment:

The purpose of this assignment is to conduct verification of information provided in quarterly reports in a sample of communities. The main objectives of the assignment are as follows:

· To visit community based classrooms and observe the learning environment and teaching practices;

· To verify enrolment, attendance and drop out records for classes;

· To verify shura activity records;

· To conduct interviews with students, teachers and local community members to ascertain class and community dynamics.

Scope of Work:

The contractor will work closely with the PMU to agree on data to be collected and project intervention areas to be visited in consultation with the partners. The onsite spot checks are required to be conducted regularly according to the plan agreed upon with the PMU. The contractor will carry out on-site physical data verification in 50 communities per year distributed in 16 provinces using a standard data collection form and interview template developed by the project. This represents about 60 days of work in the field, plus time to translate, produce reports and organize presentations. The contractor will have to hire a local team of one female and one male enumerator to visit each community and will train the enumerator teams on use of the data collection tools and ethics of data collection including child safeguarding. In some communities, only female enumerators may be allowed inside the classroom.

The contractor will coordinate with the PMU and STAGES implementing partners to organize a spot check visit schedule.

The selected contractor will work under the overall guidance of the PMU Manager and the PMU MERL Coordinator. The contractor will also work closely with project partner M&E focal points throughout the assignment. Partner field teams will closely coordinate with the enumerator teams on logistics and security, and enumerators will be required to adhere to partner security protocols around visiting communities.

Sample size

The PMU will carry out a random sampling of clusters of communities for a total of 50 communities per year. This sampling will be drawn by the PMU in coordination with the contractor. A community can have several CBE classes to visit.


The following deliverables will be completed by the contractor during the assignment period.

· A detailed implementation plan of spot checks to be prepared in coordination with the PMU.

· A fieldwork plan for each round of spot checks, to be submitted to the PMU two weeks before fieldwork begins.

· Spot check forms as well as narrative field reports in a format specified by the PMU will be provided by the contractor after each visit and for each community.

· The contractor will also provide each partner with a short report after each round of spot checks (i.e. twice during the assignment) presenting their findings consolidated at the provincial level.

Deliverable formats

a) Spot check forms: The PMU has developed a Word spot check format, which the contractor will have to use during spot checks in the field. The contractor will have to compare their observations with the data reported by partners.

b) Narrative reports: As mentioned above, the contractor is also required to produce a short narrative for each community as well as a report consolidating all the findings for each partner at the provincial level at the end of each round (twice in total).

Duration of the contract

The duration of the contract will be one year. The timeline for fieldwork will be as follows:

Round 1 (25 communities) in June 2019

Round 2 (25 communities) in October 2019


The payments will be transferred in instalments on the basis of specific payment milestones and based on satisfactory completion of reports.

Requirements and skills

The contractor should be located in Afghanistan and have extensive monitoring and evaluation research and accountability experience and capacity, preferably in education. The contractor must also demonstrate the ability to collect data, write quality reports and present statistical data findings. The contractor must have staff located in the relevant 16 provinces who are from those provinces and who speak the languages of target communities. Verification staff must include female enumerators who can visit girls’ schools and interact with female students and shura members.


Safety of our staff, beneficiaries and community members is of paramount concern to AKF and our partners. As such, the successful contractor must have their own child protection or safeguarding policy in place, and will demonstrate that they have the capacity to (a) train their staff on the ethics of collecting data from children, (b) safeguard data collected from children and protect the confidentiality of children participating in interviews (c) immediately identify and escalate any safeguarding concerns observed in the field or reported by children or community members, including corporal punishment, with due respect to confidentiality and the best interests of the children involved.

Selection criteria:

Bids will be evaluated based on the following criteria:



· Capacity of the organization to plan and implement verification activities as described in this document based on previous experience and references.


· Experience in education field


· Availability of qualified staff, including female enumerators located within the target provinces and with experience operating there.


· Skills to develop quality statistical reports.


· Ability to implement the verification activities in a way which protects and represents the best interests of the children and beneficiaries, including proven existence of a child protection/safeguarding policy


· Price


This vacancy is archived.

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