Back Project Manager (for Filipino Nationals only)

  • Added Date: Thursday, 02 July 2020
  • Deadline Date: Thursday, 09 July 2020

Consistent  with  its  mandate  to  prioritize  the  acquisition,  adoption,  innovation,  and  application  of  science  and  technology  for development  and  its  pursuit  of  competence,  excellence  and  service  innovation  as  provided  in  both  the  Organic  Law  for  the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) and the Revised Transition Plan 2019-2022 for the Bangsamoro Transition Authority, the Bangsamoro Government, through the Ministry of the Interior and Local Government (MILG), forged a partnership with UNDP that seeks to apply, where possible, the strategic framework and principles of the UNDP-supported Access to Information (a2i) program to the specific social, cultural and economic contexts of BARMM.

Known as the flagship programme of the Digital  Bangladesh agenda by the Government of Bangladesh, a2i was selected given similar starting challenges in Bangladesh and BARMM of connectivity and local governance in remote, rural locations; shared social and cultural context; and, a2i’s recognized status  as a leading global program that has dramatically improved citizens access to services and information, and expanded unprecedented opportunities for community participation at the local level.

This  project  titled  “Localizing  e-Government  for Accelerated Provision  of  Services  (LEAPS)”  will  build  on  the  a2i  experience towards the  transformation in local governance in BARMM by significantly accelerating connectivity in communities and opening up governance by enabling citizens to capitalize on the benefits of connectivity, such as through improved access to services and information, community enterprise development, assisted rural e-commerce, and skills development. The LEAPS Project is a way to  overcome  the  dependencies  on  archaic,  paper-based  and  manual  processes  within  and  among  the  local  government  units (LGUs). This program will also maximize the use of MILG’s limited manpower and resources to effectively and efficiently deliver and monitor frontline services.

The overarching outcome of the LEAPS Project is to ensure that “the most marginalized, vulnerable and at-risk people and groups benefit from inclusive and quality services and live in a supportive environment wherein their nutrition, food security, and health are ensured/protected”, its outputs are targeted as follows: a) strengthening of the MILG to provide people’s access to ICT and inclusive digital solutions; b) improvement of citizens ‘access to quality e-services reducing time and efforts of availing public services; c) LGUs are effectively and efficiently use disaggregated data for development and resilience planning, programming, budgeting and governance; and d) citizens are organized and capacitated to monitor delivery of services and optimal use of ICT equipment and digital solutions.

The initial phase of the LEAPS project is set to commence this year to kickstart its preparatory activities and set its foundations. Activities will focus on the MILG and the two pilot (2) LGUs. In this regard, UNDP is looking for a Project Manager for LEAPS Project that shall lead the PMO and will be responsible for the overall management of project activities.

The Project Manager will ensure not only effective day-to-day operations but also strategic leadership and innovation, the Project Manager will also lead the project’s efforts to boost the quality, usefulness and project impact of the LEAPS Project and build MILG, LGUs and CSOs competencies to support e-Governance.

He/she is expected to analyze and interpret the UNDP's financial rules and regulations and other corporate policies and processes on project and procurement management to accelerate the delivery of outputs. S/he is expected to promote a collaborative and client-focused approach to delivering quality services and results. S/he shall lead a team that is composed of a Project Officer and a Finance and Administrative Assistant and work closely with responsible parties, consultants, and suppliers to deliver services with impact.

Under the direct supervision of the UNDP Institutions & Partnerships Team Lead and the Head of the UNDP Cotabato Office, the Project Manager is expected to work closely with the MILG-Local Government Supervision Division (LGSD), other relevant MILG officers and other BARMM ministries and offices. He/she is expected to collaborate with relevant UNDP Philippines Country Office and UNDP Cotabato Field Office staff and project teams.

The Key Summary of Functions:

  • Ensure strategic management of the project and provide day-to-day financial and administrative management for the delivery of the project’s activities.
  • Develop and maintain effective working relationships and coordination with key counterparts to ensure the strategic positioning of UNDP.
  • Support resource mobilization, financial accountability and human resources management.
  • Efficient support to tasks related to advocacy, programming, monitoring and evaluation (M&E).
  • Ensures provision of top-quality advisory services and facilitation of knowledge building and management.

  1.   Ensure strategic management of the project and provide day-to-day financial   and administrative management for the delivery of the project’s activities focusing on achievement of the following results:

  •      Lead the preparation and updating of the project’s annual work plan, procurement plan and M&E plan;
  •  Manage project funds, maintain financial integrity, and ensure effective use of project resources;
  •  Oversee the conduct of an assessment of technology options and digital solutions, both    national and international, that would be appropriate to meet the ICT requirements of the project;
  • Draft terms of reference and support recruitment and management of a team of national and international consultants and subject matter experts;
  • With the Project Officer and Finance and Administrative Assistant, provide quality and timely financial reports, as per UNDP financial rules and regulations and MILG requirements;
  • Ensure delivery of outputs and contribution to outcomes through an effective implementation plan and close coordination with MILG and UNDP management and technical teams;
  • Operational coordination through support to existing coordination mechanisms, propose modifications of the plan to respond to changes in the project context;
  • Overall management of the initiative and technical inputs in the implementation of the project under the overall guidance and advisory support of UNDP and MILG;
  • Preparation of detailed annual and financial plans based on the project results framework and theory of change;
  • Ensuring the effective, efficient and timely implementation of activities;
  • Support services to the project for procurement, subcontracting and outsourcing of services.

2.  Develop and maintain effective working relationships and coordination with key counterparts to ensure the strategic positioning of UNDP focusing on achievement of the following results:

  • Build and maintain an effective relationship with key partners and stakeholders, and keep MILG and the UNDP CO informed as appropriate;
  • Develop and finalize Memorandum of Agreements, Responsible Party Agreements, or other relevant legal instruments with relevant entities, such as thinks tanks and academic institutions;
  • Promote coordination, dialogue, and good practice knowledge sharing among stakeholders; and
  • Ensure effective collaboration with the UN and other development partners.
  • Management, certification and reporting on financial disbursement based on approved work plan and payment schedule;
  • Programme advocacy and visibility and coordination with relevant stakeholders
  • Identify and collaborate with potential partners to leverage Project funds and results:
  • Effective application of UNDP financial oversight through the Atlas enterprise management system, including processing purchase orders, requisitions and payments;
  • With the Project Officer and Finance and Administrative Assistant, ensure proper coordination and availability of all project documents for any internal and external audit requirements;
  • Draft terms of reference and support the recruitment and management of national and international consultants, subject matter experts, consulting firms, and other such resources;
  • Work closely with program administration and finance staff to ensure efficient and transparent use of project resources in line with approved budgets and within UNDP rules and regulations;
  • Supervise the project team members and provide necessary guidance and coaching; and
  • Set performance parameters for the project team, assess their performance and provide feedback

4.  Efficient support to tasks related to advocacy, programming, monitoring and evaluation (M&E) focusing on achievement of the following results:

  • Ensure the implementation of the communications and advocacy plan for the project;
  • Establish suitable monitoring mechanisms and undertake regular monitoring and reporting on project progress, risks and constraints; updates the implementation plan as required; and
  • Promote accountability through effective programme results reporting (monthly, quarter, and annual progress and financial reports), to the UNDP, MILG and the Project Board.
  • Monitoring, reporting and evaluation of outputs and accomplishments towards the achievement of project intended outputs.

  5.  Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

  • Identification of sources of information related to project implementation related issues. Identification and synthesis of best practices and lessons learned directly linked to project goals.
  • Maintain effective network with development partners and Government at national level and subnational level.
  • Sound contributions to knowledge networks and communities of practice.
  • Organization of trainings for the projects staff on programme

Core:

Innovation    Ability to make new and useful ideas work

Level 5: Creates new and relevant ideas and leads others to implement them

Leadership   Ability to persuade others to follow

Level 5: Plans and acts transparently, actively works to remove barriers

People Management    Ability to improve performance & satisfaction

Level 5: Models high professional standards and motivates excellence in others

Communication    Ability to listen, adapt, persuade and transform

Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others

Delivery   Ability to get things done while exercising good judgement

Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional:

Project Management  Ability to plan, organize, and control resources, procedures,and protocols to achieve specific goals,

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

  Monitoring and Evaluation  Knowledge of methodologies, assessment tools, systems & apply practical experience in planning, monitoring, evaluating & reporting

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise  

Sustainable Development Goals  Knowledge of Sustainable Development Goals and the ability to apply to strategic and/or practical solutions

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Knowledge Management  Ability to capture, develop, share and effectively use information and knowledge

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Collaboration and Partnership  Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can  provide information, assistance, and support

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

  

Education:

Master’s degree or equivalent degree in business or public administration, information management, statistics, sustainable development, social sciences, education or related area.

A first-level university degree in combination with seven (7) additional years of qualifying          experience may be accepted in lieu of the advanced university degree

Experience:

  • Minimum of 5 years of progressively responsible experience in designing, planning, implementing, monitoring, and/or evaluating development programs and projects, managing the development and execution of policy and institutional reforms and innovations, coordinating development cooperation and collaboration of sectors with a multilateral international organization, I/NGOs, civil society organizations, and/or government agencies;
  • Proven experience related to information communication and technology (ICT) works i.e. system development, service digitalization and delivery, etc.;
  • Demonstrated capacity in project financial management including preparation of budgets, annual work plans and financial reporting is required
  • Proven experience of effective partnership development with national counterparts, development partners and civil society is required
  • Proficiency in Microsoft Office applications is required and in other applications for programming, data analysis, design, and project management are desirable.
  • Previous working experience with International organization is advantageous.

Language Requirements:

  • Proficiency in spoken and written English and Filipino required.
  • Proficiency in spoken and written of local dialect is preferred

  

  

Disclaimer

UNDP is committed to gender equality in its mandate and its staffs and encourages. Further, UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside.

UNDP has zero tolerance of harassment, discrimination, sexual abuse, abuse of authority and exploitation.

Job adverts (Please remember to mark local positions as “Open for Filipino Nationals Only”

 To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received throughhttp://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP Philippines vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

 UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

 Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 6 months

This vacancy is archived.

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