Summary of key functions:
- Ensuring the strategic direction of project field operations aligned with Country Office (CO) and corporate Operations policies and guidelines
- Financial Resources Management, Human Resources Management, Procurement and logistical services and supervision of all project support staff.
- Ensures facilitation of knowledge building and knowledge sharing with SFL project partners, end-users and contractors.
1. As a member of the project management team, ensures maximum efficiency of all operational components of the project by focusing on achievement of the following results:
- Ensures that the project is in full compliance of operations with UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.
- Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project operations based on business principles.
- Ensures the application of the CO internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Administrative services and Results Management.
- Sets and monitors targets for Project operational efficiency and ensures the constant monitoring and analysis of the Project operating environment.
- Ensures SFL project knowledge-building based on the Monitoring, Evaluation and Learning programming o or the SFL project document. Ensures knowledge sharing with regards to management and operations within the project, and integrates it into CO learning plans; ensuring coordination with HR for operations trainings, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice.
2. Ensures that the project has effective and accurate financial resources management, personnel management, fast, efficient and compliant inputs and procedures for procurement and logistics, focusing on achievement of the following results:
Financial Management
- Proper project planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP rules and regulations,
- Performance of Project Manager (as delegated) in ATLAS for financial transactions approvals (vouchers, Purchase Orders).
- Works in coordination with CO PSU to ensure proper management and accounting for contributions to the Facility ensuring that the money due to the SFL project is properly identified, consistently and uniformly classified, recorded on a timely basis and received.
- Oversight of timely accounting and reconciliation of all project transactions.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.
- Ensures the financial integrity of the project through appropriate controls and reporting structures; works in coordination with CO PSU for efficient and effective DIM project audit exercises.
- Ensures the effective application of cost-recovery (including DPC) systems for the services provided by the CO to the project.
- All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
Personnel Management
- Project compliance with corporate human resources policies and strategies.
- Ensures optimal staffing of the project.
- Oversight of timely recruitment processes in accordance with UNDP rules and regulations, and appropriate use of different contractual modalities.
- Ensures maintenance of the evaluation of project personal services.
- Identifies training needs for project staff, works with CO to ensure these are integrated into the CO training plan.
Engineering, Procurement and Logistics
- Project adherence with UNDP rules and regulations for its submissions to the Operations Unit to ensure quality management of the project procurement processes for the supply of goods, works and services, customer relationship management, and introduction of performance measurement.
- Ensures efficient and effective implementation of project contract strategy including overall oversight of tendering processes and evaluation, managing the contract and contractor. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations.
- Manage the provision of Engineering services to the project.
- Manage the provision of support services, including travel and logistics, visas and office premises for the project.
- Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of the project assets.
3. Ensures facilitation of knowledge building and knowledge sharing with SFL project staff, partners, end-users and contractors
- Ensure full compliance with Donor progress reporting requirements.
- Supports inter-team coordination and knowledge sharing.
- Synthesis of lessons learned and best practices from the project to feed in to SFL project contribution to ROAR, Annual Reports, and other documents as required;
- Organization of trainings on UNDP processes for project field team, implementing partners, end-users and potential contractors
- Organization of training on UNDP processes for government staff at national and local levels
Core:
Innovation
Ability to make new and useful ideas work
Leadership
Ability to persuade others to follow
People Management
Ability to improve performance and satisfaction
Communication
Ability to listen, adapt, persuade and transform
Delivery
Ability to get things done while exercising good judgement
Tehnical/Functional:
Disaster; Conflict Prevention and Peacebuilding
Ability to establish mechanisms, processes, resources in readiness to disaster/crisis response
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
Management and Coordination
Ability to manage and coordinate campaigns and people with inspiration. Believe in and promote diversity in the workplace and
reshaping the workforce to meet need.
SURGE RESPONSE
Education:
Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
A minimum of 7 years’ experience at national and international levels, in project management, providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments is required. Proven experience in a conflict/crisis context would be advantageous.
A minimum of 5 years’ experience working on stabilization or resilience programmes in conflict/post conflict countries.
Experience in the usage of computers and Microsoft Office software package (Excel, PowerPoint, Word), experience in handling of web-based management systems and ERP systems, preferably PeopleSoft.
Experience of accrual accounting, IPSAS or IFRS is highly desirable.
Language Requirements:
English and knowledge of Arabic will be desirable.
Contract Duration: 1 Year renewable on satisfactory performance