• Provide substantive and administrative support to meetings, webinars, consultations, and events organized/co-hosted by SDG Impact by identifying, proposing and reaching out to participants, preparation of background documents, briefs and other relevant materials (save the date, invitations, take aways).
  • Provide substantive and administrative support to the SDG Impact project plan, keeping it up to date, bringing the items that are not moving to the attention of the Director/Senior Specialist and suggesting actions to move forward. 
  • Ensure SDG Impact’s sound financial management, budget preparation and oversight, human resources administration and other operational matters.    
  • Draft terms of reference for consultancies/procurement with the SDG Impact team, coordinate the recruitment process of consultants, manage consultant/vendor contracts and payments ensuring accuracy of forms and proper record-keeping. 
  • Under the guidance of the Director/Senior Specialist, ensure quality control of timely and high-quality notes, talking points, thought pieces, presentations, analysis, and other substantive information for the Director, and SDG Impact team on relevant issues, including informed analysis of the issues at hand and, if required, identify potential challenges and opportunities for the Team. 
  • Proof-read and check for accuracy of any written document, including talking points, letters, press releases, and other communications and other substantive materials.
  • Draft high level correspondence for signature by the Director.
  • Manage the production and distribution of communications materials by preparing terms of reference for designer and communications consultant, managing the selection process for the designer and printer, preparing and maintaining a production schedule in consultation with the Director, the Senior Specialist, and communications consultant.
  • Support the SDG Impact’s efforts to shape and develop strategies to engage with UN entities (especially with UN DESA, UNGC, UNEP and PRI), internal UNDP bureaus, UNDP country teams, intergovernmental organizations and other partners.
  • Support the Team’s development of strategies and management of ongoing relationships with key partners/stakeholders such as the GINN, IMP, IFC, ICMA, OECD, GRI and also with private sector stakeholders (investors, corporates).
  • Follow-up on collaboration between the SDG Impact team and the UN entities, UNDP and UNDP country teams and intergovernmental partners and ensure required actions are implemented by the SDG Impact team.
  • Under the guidance of the Director, prepare and ensure information flow between the SDG Impact team and its partners, paying particular attention to the quality control of the information provided.
  • Coordinate inputs in communication materials and substantive written pieces from all relevant partners for executive level meetings, including Steering Group.
  • Lead the preparation of Steering Group meetings, and prepare take aways and notes from all formal meetings including the Steering Group meetings.
  • In close collaboration with the Director, and senior specialist, support the enhancement and strengthening of the relationship between the SDG Impact team and Norad through partnership on initiatives/events, periodic conference calls on the activities of the Team, and periodic grant activity reports. This activity could be extended if other donors join to support the SDG Impact.
  • Under the guidance of the Director, and senior specialist, assist and support the achievement of performance indicators agreed with the grantor/donor in line with set timeframes and within the scope of approved budget and work plan.
  • Draft periodic reports on operational activities of the SDG Impact team based on the agreed reporting schedule.
  • Create and maintain appropriate spreadsheets and documentation to track/support grant expenses, ensuring that proper records are maintained.
  • Under the guidance of the senior specialist, liaise with grantor/donor on grant implementation, reporting, information sharing and further work planning.
  • Ensure timely preparation and submission of progress reports and financial reports to grantor/donor as well as smooth interphase with UNDP’s and BPPS’s systems such as ATLAS.
  • Ability to make new and useful ideas work
  • Ability to persuade others to follow
  • Ability to improve performance and satisfaction
  • Ability to listen, adapt, persuade and transform
  • Ability to get things done while exercising good judgement

 

Technical/Functional

  • Knowledge of intergovernmental bodies (General Assembly, ECOSOC, UNDESA, etc.), including respective mandates and ways of working\
  • Knowledge of multilateral agencies (OECD, IFIs, EU, Regional Development Banks, etc.), including respective mandates and ways of working
  • Ability to productively share UNDP knowledge and activities (at UN and other venues)
  • Ability to effectively communicate intensions and requirements to internal and external stakeholders
  • Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships
  • Ability to identify and prioritize risks, and organize action around mitigating them
  • Ability to capture, develop, share and effectively use information and knowledge
  • Ability to identify and execute opportunities to improve operational efficiency

Education:

  • Advanced University Degree (Master’s) in international relations, public administration or other social sciences related field.

Experience:

  • Minimum 5 years of progressively responsible experience in project/programme management, administration, development related areas, multi-stakeholder engagement, international or multilateral organizations, UN operational activities for development, or other relevant settings;
  • Working experience in drafting briefing notes, producing reports and analytical papers, etc. is highly desirable; 
  • Working experience with intergovernmental and interagency processes and fora at the United Nations is an asset;
  • Working knowledge of the international development field and experience liaising with partners in inter-governmental processes is desirable;
  • Experience with UN and diplomatic protocol around high level events, meetings and correspondence is desirable;
  • Capacity to prioritize multiple tasks, meet deadlines even in imperfect conditions and thrive as part of a small and fast-moving team;
  • Outstanding oral and written communication skills, with an ability to sum up key points concisely;
  • Success working independently and as a member of a team, and with partners in other time zones and from diverse and multi-cultural contexts.

Language Requirements:

  • Excellent command of, and drafting skills in English are essential; 
  • Working knowledge of other UN languages is desirable.

Other:

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems is mandatory;
  • Sense of humor and grace under pressure.

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

Contract Duration: 1 Year with possibility for extension

This vacancy is archived.

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