Role & Responsibilities
Provide strategic support and coordination for grant management of all Medair and partner projects. The PFM plays a key role in overseeing strategic local partnerships, maintaining and building new donor relations (in conjunction with the Country Director), and being a focal point for coordination at relevant cluster meetings, with government authorities and other stakeholders on the central level. The PFM also has the delegated responsibility for researching new funding sources, preparing proposals and coordinating reports for submission to institutional donors, and maintenance of appropriate information systems.
Project Overview
Medair Afghanistan is a complex and dynamic country programme due to instability related to politics and security. Medair has been operating in Afghanistan since 1996, is currently functioning in a decentralized model and implementing multi-sectoral projects in nutrition, WASH and food security in vulnerable communities in the Central Highlands and Southern Afghanistan. There are plans to expand the current programme into new areas and potentially new sectors, and strengthening local partnerships.
Workplace & Conditions
Field based position in Kabul, Afghanistan Take a look at Medair’s work in Afghanistan.
Starting Date / Initial Contract Details
July 2020. Full time, 12 to 24 months.
Key Activity Areas
Donors & Partners Relations Management
- Work in conjunction with the Country Director in maintaining efficient donor relationship management.
- Administer the drafting and presentation of all concept notes and proposals, and operational reports related to the country programme, with the relevant senior field managers and GSO staff.
- Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner. Maintain current analysis of institutional donor humanitarian policy and practice, trends and new funding opportunities.
- Coordinate with local and international partners to agree on content of new funding proposals, and ensuring all stakeholders are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.
- Plan and pursue strategic local and international partnerships for the programme, and be a focal point for managing and maintaining relationships with local partners.
- Ensure that mechanisms are in place for proper support and monitoring of activities implemented by partners, as well as for the compliance with donor requirements and international standards.
Coordination & Representation
- Communicate and coordinate with other NGOs, UN agencies and local authorities regarding operational presence, strategy and areas of possible collaboration.
- Represent Medair in all relevant NGO coordination (e.g. ACBAR), UN OCHA and non-technical cluster meetings in Kabul, as well as maintain positive relationships with relevant government ministries in order to facilitate and ensure cooperation, especially on the central level.
- Support the Country Director in representation and providing the latest data and project figures, reports, briefings and information management to share with internal and external stakeholders.
- Seek out and actively participate in relevant local networks on specific humanitarian aid issues.
Quality Management
- Ensuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.
- Respond to advice from GSO regarding institutional donor project, strategy and technical guidelines.
- Work with the relevant sector manager(s) to ensure the integration of beneficiary participation and accountability in programme activities.
- Ensuring that best practice is communicated, followed and shared in all aspects of grant management.
- Promote and use Portfolio, BOX, the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
Grant Management
- Lead and coordinate the preparation and submission of institutional donor proposals and reports, managed by the Country Director and in consultation with other senior field managers and GSO staff, enabling all donor requirements and deadlines are met.
- Maintain an overview of the country programme’s relationships with, and funding from, key institutional donors especially the Swiss Development Cooperation, the Office of Foreign Disaster Assistance (USAID), DFID (UKAid), and the European Commission Humanitarian Office (ECHO).
- Liaise with the Institutional Donor Relations, Finance & Communications and Fundraising teams in GSO to coordinate and consolidate timely narrative and financial reports for donors.
Financial Management
- Help plan and construct budgets for new projects, in collaboration with the relevant Project Manager(s), Project Coordinator(s), Sector Advisers and support staff, and with donor guidelines.
Team Spiritual Life
- Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
- Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
- Encouraged to join and contribute to Medair’s international prayer network.
This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.
Qualifications
- University degree in Management / Development / Business Administration or in any relevant subject.
- Strong working knowledge of English (spoken and written).
Experience / Competencies
- 2 years post-qualification experience in a relief or development context.
- Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
- Creative, open-minded, flexible, self-learner, dynamic, servant-hearted and problem solver.
- Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.
- Advanced planning, assessment and analytical skills. Proven report and proposal writing skills.
- Able to work with project budgets, financial reports and financial management systems.