*This post is yet to be finally classified, which might cause the grade to, not only be offered at a lower grade, but to genuinely and ultimately be established at a lower grade than advertised.
The mandate of the OSCE Presence in Albania is to promote democratization, the rule of law, and human rights as well as to consolidate democratic institutions in line with OSCE principles, standards and commitments.
Originally established in 1997, today, the Presence's activities range from arms control and the fight against trafficking to electoral assistance; anti-corruption initiatives; gender mainstreaming and environmental projects; human rights protection; legislative, judicial, and media reform; and the capacity-building of law enforcement officials.
A vacancy for a project Procurement Assistant (G5) for a fix-term appointment until December 2023, with the possibility for an extension pending budget availability. The Procurement Assistant will be working in the procurement unit, within the OSCE PiA Fund Administration Department. He/she will enhance the capacities and resources of the OSCE Presence in Albania (PiA) to more efficiently and effectively manage needs and requirements stemming from extra-budgetary (ExB) projects.
Tasks and Responsibilities:
Under the overall supervision and guidance of the Administrative and General Services Officer and in close cooperation with the Fund Administration Department, the Procurement Assistant will support procurement activities through (amongst other):Planning and following up all procurement and contractual aspects related to the project in full compliance with the local legislation and OSCE rules and regulations; Advising and establishing the appropriate approach, prior to commencing any procurement; Preparing procurement plan encompassing needs for project implementation - high value/sensitive goods; Carrying out market comparative analysis in order to: Identify adequate market supplier capacities; Asses price and quality variations/ratios available in the market; Make recommendations and inputs for adequate Terms of Reference and / or Goods/Works specifications Prepare contracts/agreements for review and approval Support procurement processes in all stages of pre-tendering, tendering, contracting and contract management phase Identifying and advising management on procurement related risks Advising on the approach to asses potential gaps and address improvements of Terms of Reference for Software Development and Technical Specifications for ICT Equipment Proposing viable solutions to risks identified in the process of procurement Present periodic and on-demand reports
Secondary education, preferably with Bachelor’s degree or training/courses related to procurement At least 5 years of relevant work experience in the field of procurement, market research analysis, and assessment (mandatory); Procurement related certificates would be considered an advantage; Knowledge of procurement regulations, principles of procurement, and contractual aspects ( mandatory); Experience with procurement risk mitigating methods
Experience with procurement of Software and ITC equipment Computer literate with practical experience in MS Office packages and experience with ERP systems Negotiation skills, and ability to get a point across clearly and precisely; Excellent written and oral communication skills in English including the ability to prepare presentations and reports Ability to assess large amounts of information and provide feedback; Effectively multi-task and deliver results under tight deadlines; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities Strong analytical and interpersonal skills; While sporadic and temporary remote working might be possible, in person office presence in the OSCE offices in Tirana is required; Must be of Albanian nationality
According to the fixed OSCE salary scale, the remuneration is approximately 960 EURO, subject to post classification results and National Social Security deductions.
OSCE salaries are exempt from taxation. Appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional InformationIssued by: OSCE Presence in Albania Requisition ID: PRO00002M Contract Type: Local Contracted Grade: G5 Job Level: General Services Job Type: Contracted Number of posts: 1 Location: OSCE Presence in Albania, Tirana Issue Date: Sep 15, 2022 Closing Date: Oct 6, 2022 Employee Status: Fixed Term Schedule: Full-time Education Level: High School Diploma / (GED) Target Start Date: As soon as possible