Duty Station : Caracas, Venezuela, Bolivarian Republic of
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Head of Office (HoO) and the direct supervision of the Head of Resources Management (Head of RM), the successful candidate in coordination with the Regional Procurement and Supply Officer of Regional Office for South America and the Global Procurement and Supply Unit (GPSU) will be responsible and accountable for Logistics and procurement activities for IOM in Venezuela, aiming at increasing effectiveness and efficiency of procurement and logistics management, in compliance with IOM’s principles of:
• Best value for money
• Accountability, integrity and transparency
• Fairness and effective competition
• Best interest of IOM
Core Functions / Responsibilities:
Support the Head of RM to supervise and conduct overall logistical and procurement actions within the mission, including: Procurement, Property and Assets Control, Supply and warehousing, Service/Maintenance, Transport and Mission Fleet and contractual agreements.
Coordinate the procurement activities and provide guidance and training as required on IOM's logistics and procurement policies, rules, regulations and procedures.
Provide information to the Head of RM on risk mitigation of procurement activities and processes in the country in close coordination with GPSU.
Facilitate the timely submission of necessary asset and procurement reports and documentation to relevant Headquarters (HQs) Departments and to Manila Administrative Centre (MAC), as appropriate and produce regular progress reports, statistical information, and briefing materials, as required.
Analyze procurement requests, identify service providers and evaluate information regarding vendors’ performance in the areas of quality, prices, and delivery of goods in view of the Organization's best interests; maintain and update databases of preferred suppliers.
Solicit bids, quotations and tender documents; oversee the bidding process and provide support for procurement transactions, analyzing them for conformity to specified requirements; conduct appraisals, select suppliers and confirm terms of payment; prepare purchase orders and ensure authorization is received from the Head of RM and Head of Office.
Follow up on purchase order (PO) statuses and keep the head(s) of unit(s) and respective Project Managers abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
Ensure that appropriate records are kept on assets disposal; check that assets are located accordingly and used in IOM's best interest; and regularly update the asset inventory list.
Supervise the Mission’s inventories stored at the stockroom and warehouses and check that a system is in place for receiving and issuing the goods. At year end, coordinate the physical check of inventories and stock taking and draft the relevant report for year-end closure of accounts.
Monitor maintenance and repair of office facilities, including preventive maintenance, and recommend the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
In coordination with the Head of RM, review existing procedures to identify gaps and areas for improvement.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Logistics, Humanitarian Affairs, Development Studies or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Certification in Procurement, Logistics or Supply Chain management is an advantage.
• Experience in managing diverse procurement and logistics operations;
• Experience in providing procurement and logistics support in an emergency, post crisis setting;
• Demonstrated experience in training and managing large teams of co-workers, vendors and suppliers.
• Extensive knowledge of IOM internal procurement and financial rules, as well as IOM's PRISM elements as they apply to procurement and logistics;
• Excellent level of computer literacy and good knowledge of SAP/PRISM required.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English and Spanish is required (oral and written). Working knowledge of Portuguese or French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
This vacancy is archived.