Back National Consultant on Strategic Planning in Health Care Sector of Luhansk Oblast (Re-Advertising)

Background

The United Nations Development Programme (UNDP) has been actively working in eastern Ukraine for the past decade, prior to the conflict, focusing on community and civil society development, and environmental protection.

Since 2015, upon request from the Government of Ukraine, UNDP started its work on addressing conflict-related challenges by early engagement, establishing partnerships through the United Nations Recovery and Peacebuilding Programme (UN RPP). The UN RPP is a multi-donor funded framework programme, jointly implemented by four UN partnering agencies: UNDP, UN Women, FAO, and UNFPA in cooperation with the government of Ukraine.

The UN RPP was designed to respond to and mitigate the causes and effects of the conflict. The UN RPP is an integral component of the UNDP Country Programme. It is fully aligned with the United Nations Partnership Framework (UNPF), closely interlinked with the Democratic Governance and Reform Programme, operating national wide and in all of Ukraine’s regions.

The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs:

Component 1: Economic Recovery and Restoration of Critical Infrastructure

Component 2: Local Governance and Decentralisation Reform

Component 3: Community Security and Social Cohesion.

The Programme is pooling funds employing a multi-sectoral programme-based approach and is implementing using an area-based methodology and unifying interventions framework for 12 projects funded by 12 international partners.

In October 2018, four UN agencies (UNDP, UN Women, FAO and the UNFPA) had countersigned a new joint project document, funded by the EU. The overall objective of the project is to restore effective governance and promote reconciliation in the crisis-affected communities of Donetsk and Luhansk oblasts of Ukraine, thereby enhancing the credibility and legitimacy of local governments in the government-controlled areas (GCAs) of the oblasts. It will contribute to peacebuilding and prevent further escalation of conflict in Ukraine through effective and accountable decentralisation, gender-responsive recovery planning and equal access to services, as well as enhanced community security and social cohesion.

This endeavour will be achieved through the pursuit of the following specific objectives

One of the priorities of the project in that regard is to support the process of hospital districts` strategic planning, whereas the hospital districts shape their future and determine the stages of its achievement. It involves identifying available resources and related favourable development factors. This process involves the elaboration of strategic documents, which play an important role in the development of the hospital districts and the multifunctional hospitals in particular not only seeking to attract new private sector investments but also to develop their infrastructure, create conditions for efficient land use and work towards addressing environmental problems.

On 19 of October 2017, Ukraine’s Parliament approved the draft law No. 6327 “On state financial guarantees for the provision of medical services and medicines,” which gave the start to an important and long-awaited health reform in Ukraine. The law introduces changes to the entire financing model of the healthcare system, switching to payments for services provided by individual doctors or medical facilities and replacing the old, input-based financing system (for infrastructure, number of beds etc.). It also aims at the provision of higher quality care for patients, with a stronger emphasis on prevention and primary care, rather than specialized treatment.

In December 2019 the decision of the Cabinet of Ministers of Ukraine to revise the status of hospital districts towards their widening in borders had made an additional request from our counterparts for the strategic planning and healthcare reform promotion activities. According to the new regulations, the new Hospital Districts are widened to the actual borders of Donetsk and Luhansk oblasts, which raise the number of stakeholders to be involved in the processes of strategic planning.

Duties and Responsibilities

MAIN OBJECTIVES OF THE ASSIGNMENT

UN RPP is looking to contract a National Consultant on Strategic Planning in Health Care Sector of Luhansk Oblast (further – Consultant). The Consultant will deliver methodological and technical support in the strategic planning of a newly established hospital district. For better cooperation, the Consultant will participate in the Health Task Force Group`s meetings, which will be organized and held by UN RPP.

DESCRIPTION OF RESPONSIBILITIES / SCOPE OF WORK

The Consultant is expected to perform according to the suggested scope of the working framework; however, the consultant may suggest his/her own methodology. The framework is as follows:

DELIVERABLES

#

Task description

Due date

#1

Deliverable 1 includes:

• Work plan with specific activities, expected results and success indicators is elaborated and agreed with UN RPP;
• Detailed methodology of the process of a strategic development action plan for Luhansk Oblast Hospital District, as well as 3 actions plans of the preliminary selected multifunctional hospitals, had been elaborated and adopted by UN RPP;
• Provided and approved by UN RPP the Inception Report clearly explaining the accomplished tasks including analytical report and materials for presentation, list of participants of presentation as well as photos and publications in media (if any).

4 weeks from the start of the contract

#2

Deliverable 2 includes:

• the provision of strategic audit at the level of both hospital district and the multifunctional hospitals had been supported;
• the assessment report on the strategic audit had been elaborated and agreed with UN RPP (at least 20 A4 pages in Calibri 10 font per each strategic audit conducted);
• At least 1 strategic joint meeting conducted (involving Luhansk Oblast State Administration and 3 preliminary selected hospitals);
• The training on the strategic planning at the level of hospital district had been supported;
• Participated in the Health Task Force Group to present the results of the strategic audit;
• provided and approved by UN RPP First Interim Report clearly explaining the accomplished tasks including analytical report and materials for presentation, list of participants of presentation as well as photos and publications in media (if any).

6 weeks from the start of the contract

#3

Deliverable 3 includes:

• at least three strategic meetings with the partners are conducted, which should include the following topics:
  • formulate and discuss forecasts and scenarios of the partners` development;
  • formulate a strategic vision of the partner;
  • prepare a draft structure of strategic and operational goals and objectives of the Strategy;
  • formulate the patients` routes;
  • proposals on the reorganization of the health care institutions
  • other relevant topics.
• Draft versions of the action plans of Luhansk Oblast Hospital District, as well as 3 actions plans of the preliminary selected multifunctional hospitals, had been elaborated;
• Participated in the Health Task Force Group meeting;
• Provided and approved by UN RPP 2nd Interim Report clearly explaining the accomplished tasks with the lists of participants of each meeting, photos, publications in media (if any).

• formulate and discuss forecasts and scenarios of the partners` development;
• formulate a strategic vision of the partner;
• prepare a draft structure of strategic and operational goals and objectives of the Strategy;
• formulate the patients` routes;
• proposals on the reorganization of the health care institutions
• other relevant topics.

20 weeks from the start of the contract

#4

Deliverable 4 includes:

• final versions of the action plans of Luhansk Oblast Hospital District, as well as 3 actions plans of the preliminary selected multifunctional hospitals had been elaborated, agreed with relevant partners and approved by UN RPP;
• Participated in the Health Task Force Group meeting to present the elaborated action plans;
• Technical and methodological advice and recommendations in the initiating and institutionalization of appropriate action plans` implementation and monitoring structures (at least 5 A4 pages in Calibri 10 font) provided and approved by UN RPP;
• Provided and approved by UN RPP 3rd Interim Report clearly explaining the accomplished tasks with the lists of participants of each meeting and hearings, photos, publications in media (if any).

24 weeks from the start of the contract

#5

Deliverable 5 includes:

• short versions of the action plans for printing prepared and approved by UN RPP;
• The final report with all the results of the assignment is prepared and approved by UN RPP.

25 weeks from the start of the contract

MONITORING / REPORTING requirements

The consultant will work under the overall guidance of the Programme Coordinator and direct supervision of the UN RPP UN RPP Health Governance Specialist. The consultant, through weekly meetings, will report directly to both the UN  RPP Health Governance Specialist and Programme Coordinator.

The consultant will regularly participate in Project meetings (by Skype) and will share his/her work progress. Moreover, the consultant must provide one Inception Report, three Interim Reports and one Final report - in accordance with the schedule covered in this ToR. Interim Reports will include work progress, as well as issues to be addressed, while the Final Report will include the achievements, lessons learned, and recommendations for further actions. All reports should be submitted in Ukrainian.

PROPOSED PAYMENT SCHEDULE

The UN RPP will pay the negotiated amount in five tranches according to the following payment schedule:

• the first payment upon submission and approval of the Inception Report (20%);
• the second payment upon submission and approval of the 1st Interim Report (20%);
• the third payment upon submission and approval of the 2nd Interim Report (20%);
• the fourth payment upon submission and approval of the 3rd Interim Report (30%);
• the fifth payment upon submission and approval of the Final Report (10%).

The payments will be paid upon the full completion and acceptance of the contract’s obligations, whereupon the Programme Coordinator signs the certification of acceptance.

Competencies

Ethics & Values:

• Demonstrating and promoting the highest standard of integrity, impartiality, fairness and incorruptibility in all matters affecting his/her work and status.

Organizational Awareness:

• Ability to lead formulation, design, oversight of implementation, monitoring and evaluation of development projects.
• Ability to lead strategic planning, change processes, RBM and reporting.
• Developing and empowering people; coaching and mentoring:
• Self-development, initiative-taking;

Working in Teams:

• Acting as a team player and facilitating teamwork;

Communicating Information and Ideas:

• Facilitating and encouraging open and effective communication within the team;
• Delivering verbal/written information in a timely, clear, organized and easy-to-understand manner;
• Informed and transparent decision making;
• Accepting responsibility and accountability for the quality of the outcome of his/her decisions.

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Treats all people fairly.

Required Skills and Experience

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Master’s Degree/Specialist in management, health management, public health management, social sciences or other related fields.
• At least 2 years of proven experience in strategic planning and action plan development;
• At least 5 years of experience in the field of public health policy analysis, policy development and implementation, local and national governance, health care management, social policy or similar fields;
• Previous experience in or with government institutions in Ukraine would be an advantage

• Fluency in Ukrainian is required. Fluency in English is highly appreciated.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Applicants shall submit the following documents:

Required

X

Personal CV including information on experience in similar projects/assignments and contact details for referees.

X

Financial proposal using the UNDP  template.

X

Duly accomplished Letter of Confirmation of Interest and Availability using UNDP template.

X

At least 2 positive references from previous customers shall be provided.

FINANCIAL PROPOSAL

 Lump-sum contract

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount.

The consultant will be responsible for all personal administrative expenses associated with undertaking this assignment, including office accommodations, printing, stationery, telephone and electronic communications, and report copying.

Travel costs

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UN RPP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel in a higher class, he/she should do so using their own resources. In cases of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and individual consultant prior to travel, and will be reimbursed.

Evaluation criteria

• Master’s Degree/Specialist in management, health management, public health management, social sciences or other related fields -12 points, PhD of above – 15 points;
• Proven experience in strategic planning and action plan development – 2 years - 13 points, 3-5 years – 16 points, over 6 years – 18 points;
• At least 5 years of experience in the field of public health policy analysis, policy development and implementation, local and national governance, health care management, social policy or similar fields – 5 years - 13 points, 6-7 years – 15 points, over 8 years – 17 points;
• Previous experience in or with government institutions in Ukraine – yes - 5 points, no – 0 points;
• Language skills– Fluency in Ukrainian – 11 points, Ukrainian&English – 15 points.

Evaluation method

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum of 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.

Maximum available technical score - 70 points.

Link to the documents: https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0