Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.
ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.
Since 2011, ACTED has been providing humanitarian aid and has supported civils society and local governance building throughout Libya, from its offices in Tripoli and Benghazi, as well as Tunis. The NGO responds to the humanitarian challenges faced by the country and supports displaced people, who are particularly vulnerable in the current context. . Under its Civil Initiatives Libya banner, ACTED is also offering capacity building, grants, and networking opportunities to civil society and local governance actors. Community resilience is further enhanced with the capacity building of social enterprises.
1.Project Implementation Follow-up
Project Planning
Ensure timely organization of project kick-off and close-out meetingsEnsure that all projects have an implementation strategy and work planTogether with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectivesProject Implementation Follow-up
Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementationAnticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking pointsMonitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reportsEnsure that contractual obligations are met in terms of project deliverablesProject Quality Control
Ensure the application of a practical field based M&E system/plan for each projectConduct frequent field visits to project sites to assess activities and ensure efficient use of resourcesAdvise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findingsAdvise on and assist with project reviews conducted by AMEUTogether with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operationsImplementing Partners
Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirementsLead review meetings with partners, with particular attention given to the relationship aspects of partnership collaborationExternal Relations
Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activitiesSupport, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementationEnsure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner2. Administrative and Operational Management of Project Implementation
Finance
Review the project BFU(s) to avoid under/over spendingEnsure accurate budget forecasting and expense planningLogistics
Contribute to the development of project procurement plansContribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenarioEnsure timely procurement and adherence to rules of origin and nationalityAdministration/RH
Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and fundingEnsure regular performance appraisal and career management of project teamsEnsure a positive working environment and good team dynamicsManage interpersonal conflictsEnsure capacity building among project staffTransparency/Compliance
Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED proceduresEnsure staff awareness and respect of ACTED’s code of conduct and FLATS proceduresSecurity
Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPsEnsure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordinglyImplementing Partners
Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as requiredEnsure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely mannerIn collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplansOversee the development of capacity building framework and action plans with full participation of partnersEnsure partners provide all project documents required by ACTEDThis vacancy is archived.